Alhambra — 2023-07-24

CITY CLERK\n19\n7-24-23

1. COMMENDATIONS: EAST ALHAMBRA LITTLE LEAGUE DISTRICT 18 6-8 YEARS\nOLD ALL-STAR TOURNAMENT CHAMPIONS –– F2M23-3\nMayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of\nAlhambra, wish to congratulate and commend the East Alhambra Little League District 18\nTeam for their victory in the 6-8 years old All-Star Tournament. This amazing team’s\nvictory was the first Minor League All-Star Tournament Championship for East Alhambra\nLittle League (EALL) since it started in 2012 and the first championship for any team under\n12 based at Almansor Park in the Minor Division since its founding in 1958. The East\nAlhambra Little League District 18 players are to be commended for demonstrating their\nability to work together in a spirit of commitment, dedication and hard work and for winning\nthe All-Star Tournament!\nDistrict 18 6-8 Year Olds All-Star Tournament Championship Team\nIsaiah Barrientes\nRalphie Hernandez III\nDanny Macias III\n2\n7-24-23\nMason Guzman\nOmar Jamies\nElijah Chavarria\nJoey De La Torre\nSebastian Jimenez\nNoah Aguirre\nWeston Viliamu\nRoberto Prieto\nKoji Maloney\nManager Ralph Hernandez\nCoach Danny Macias Jr.\nCoach Joey De La Torre\nCoach Ish Chavarria

10. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE\nFY 2023-2024 SB1 STREET REHABILITATION PROJECT – F2M23-38, RFP2M23-16,\nC2M23-57, M2M23-116\nOn May 8, 2023, the City Council authorized staff to circulate a Request for Proposals\n(RFP) for Professional Engineering Design Service for the FY 2023-2024 SB1 Street\nRehabilitation Project. Staff circulated a RFP and received proposals from five companies.\nStaff reviewed and evaluated the responding proposals and found the proposal submitted\nby NCE conforms to the RFP and received the highest rating. This contract is for the\npreparation of plans, specifications, and cost estimates for the FY 2023-2024 SB1 Street\nRehabilitation Project. Once the plans are complete, a request for Notice Inviting Bids for\nthe construction phase of the project will be presented to City Council for consideration.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to NCE in the amount of $264,430.00 for\nthe Professional Engineering Design Services for Plans, Specifications and Cost Estimate\nfor the FY 2023-2024 SB1 Street Rehabilitation Project; and, direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M23-116)

11. AWARD CONTRACT: EMERGENCY PUMP REPAIR AT WELL NO. 13 – F2M23-58,\nC2M23-58, M2M23-117\nWell No. 13 is a non-potable water production well, located at the corner of New and\nAdams. It pumps water directly to the lake at Almansor Park Golf Course to supply water\nfor irrigation of the golf course. The well produces approximately 800 gallons per minute\nof non-potable water, thus allowing the City to reserve our potable water supply. After the\npump at Well No. 13 failed, staff contacted General Pump Company, who was available\nto pull the pump immediately. The pump is over 15 years old and after it was removed by\nGeneral Pump Company, an inspection revealed the pump had failed due to bearing wear.\nSince the pump will now need to be completely replaced, it is cost effective to redesign\nthe pump to reduce power consumption for a more economical and efficient operation.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to General Pump Company for the\nEmergency Pump Repair at Well No.13 in an amount not to exceed $ $122,829.13; and,\ndirect staff to undertake the steps necessary to finalize Council’s action. (M2M23-117)

12. RESOLUTION: AUTHORIZE CITY MANAGER TO ACCEPT ON CITY’S BEHALF\nCALTRANS HIGHWAY SAFETY IMPROVEMENT PROGRAM FUNDS – F2M23-18,\nR2M23-35\n7\n7-24-23\nThe City of Alhambra has been notified the Installation of Pedestrian Countdown Signal\nHead Systems Project submitted under HSIP has been approved in the amount of\n$876,000. The Federal Funds for the Project will be distributed through the California\nDepartment of Transportation and Los Angeles County MTA. The contract documents\nrequire the City Council to adopt a resolution designating an official to execute the\nagreements and supporting documents. Staff is recommending the City Council designate\nthe City Manager.\nRecommended Action: City Council adopt Resolution No. R2M23-35 entitled: A\nResolution of the Alhambra City Council authorizing the City Manager to act on behalf of\nthe City of Alhambra with respect to the CALTRANS Highway Safety Improvement\nProgram (HSIP) administered through the California Department of Transportation and\nLos Angeles County Metropolitan Transportation Authority (MTA); and, direct staff to\nundertake the steps necessary to finalize Council’s action.

13. CONFIRMATION OF INTENT TO PARTICIPATE IN THE 2024 GOLDEN STREETS\nMISSION TO MISSION CICLOVIA EVENT – F2M23-16, M2M23-118\nThe City has been an active participant in 626 Golden Streets event. To ensure the City’s\ninvolvement in the new cycle in 2024, the SGVCOG requested a letter of grant support by\nAugust 18, 2023. The letter indicates that if the grant application for a 626 Golden Streets\nis awarded, the City will support the event’s implementation. It is unclear, however, how\nmuch funding will be available from the grant source. In the event the City’s costs exceed\nthe grant funds available, the City is expected to be responsible for the difference of its\nshare of the event costs. Once events are awarded and scheduled, the partner cities will\nenter into a Memorandum of Understanding (MOU) with the SGVCOG to memorialize the\npartnership and to establish the budget allocated to the cities. The anticipated expenses\nto participate in the next 626 Golden Streets in 2024 is approximately $40,000 with\npotentially $25,000 to $32,000 available in reimbursement, depending on the grant\nreceived by the SGVCOG. Staff will submit these estimates to the SGVCOG, as\nrequested, to assist in their development of the grant proposal.\nRecommended Action: City Council confirm the City’s intent to participate in the 626\nGolden Streets Mission to Mission Ciclovia event; authorize the City Manager, or her\ndesignee, to execute the Memorandum of Understanding between the cities and the San\nGabriel Valley Council of Governments to share resources and host the event, if grant\nfunds are received; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-118)

14. STRATEGIC PLAN UPDATE – F2M23-35\nThe 2023 Strategic Plan contains six Goals, defined: Goal 1: Enhance Public Safety; Goal\n2: Improve Infrastructure and Mobility; Goal 3: Create a Strong Financial Base and Strong\nEconomic Base (Economic Development); Goal 4: Enhance Transparency and Open\nGovernance; Goal 5: Promote Sustainability; and, Goal 6: Improve Housing Opportunities.\nStaff is now and will continue to present quarterly updates to the Council and will diligently\nwork through Strategic Plan goals and individual items to enable important progress.\nRecommended Action: City Council receive and file the Alhambra Strategic Plan\nupdate.\n8\n7-24-23

15. APPROVAL OF A CONTRACT WITH THE COUNSELING TEAM INTERNATIONAL –\nF2M23-59, C2M23-59, M2M23-119\nStaff requests that the City Council approve a 5-year contract with The Counseling Team\nInternational. The Police Department has been partnering with The Counseling Team\nInternational to provide counseling, training, critical incident intervention and support to\nPolice Department employees, with the current contract expiring June 30, 2023. The new\ncontract will be a five-year term from July 1, 2023 through June 30, 2028. The billing rates\nare subject to change on July 1 of each year pursuant to any cost adjustments, not to\nexceed 5% annually. The total amount for the first fiscal year for these services is $84,200.\nRecommended Action: City Council approve a contract, subject to final language\napproval by the City Manager and City Attorney, with The Counseling Team International\nin an amount up to $465,258 for counseling, training, critical incident intervention,\npsychological testing and support for a five-year period; authorize the Chief of Police to\nexecute the agreement and authorize rates each fiscal year; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-119)

16. AWARD CONTRACT & APPROPRIATE FUNDS: UNINTERRUPTABLE POWER\nSUPPLY SYSTEMS – F2M23-48, RFP2M23-14, C2M23-60, M2M23-120\nOn May 22, 2023, the City Council approved the distribution of a Request for Proposals\n(RFP) for uninterruptable power supply systems. On June 28, 2023, the City received one\nproposal. Staff evaluated and ranked the proposal in accordance with the criteria\nstatement in the RFP. The proposal received from Total Concept Sales met the\nrequirements based on quality and completeness of submitted proposal, understanding of\nthe project objectives and system requirements, project approach, project timeline,\nimplementation, and training plan, fee proposal/proposed cost, support and services,\nqualifications and experience with similar types of efforts and professional references.\nServices include installation of equipment, upgrading electrical wiring, preventative\nmaintenance for a 5-year period and administration of upgrades. The project will replace\nthe emergency rental of an existing UPS unit and replace one that is beyond its useful life.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Total Concept Sales in an amount up\nto $201,898.08 for the purchase and installation of two uninterruptable power supply\n(UPS) systems for the Police Department; appropriate additional funds to enable the\ncontract; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-120)

17. AWARD CONTRACT & APPROPRIATE FUNDS: LEASE OF AUTOMATED LICENSE\nPLATE RECOGNITION (ALPR) CAMERAS – F2M23-60, C2M23-61, M2M23-121\nThe City currently has 15 ALPR cameras placed in strategic areas around Alhambra to\nassist in solving and reducing crime. These cameras are built by FLOCK Safety, a public\nsafety technology company that helps neighborhoods, communities and law enforcement\nwork together to fight crime. The implementation of an additional proposed 35 cameras\nwould vastly improve the Police Department’s ability to identify suspect vehicles\nentering/exiting Alhambra, as well as vehicles associated with missing/endangered\n9\n7-24-23\npersons. FLOCK Safety has provided a bid for 50 cameras costing $131,750 in the first\nyear and $125,00 each year thereafter. Sole source purchase is allowable under Alhambra\nMunicipal Code Section 3.36.080(B)(2).\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to FLOCK Safety in the amount of\n$631,750 for 50 fixed location Automated License Plate Recognition (ALPR) cameras, for\na five-year lease; appropriate additional funds to enable the contract; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-121)

18. RESOLUTION: MILITARY EQUIPMENT USE POLICY RENEWAL AND ANNUAL\nMILITARY EQUIPMENT REPORT – F2M22-41, O2M22-4803, R2M23-41\nOn April 25, 2022, the City Council adopted Ordinance No. O2M22-4803 approving a\nMilitary Equipment Use Policy (“Policy”) pursuant to Assembly Bill 481 (“AB 481”). In\naccordance with the legislation and the Policy, a military equipment report must be\nsubmitted to the City Council annually for each type of military equipment approved within\none year of approval, and annually thereafter for as long as the military equipment is\navailable for use. Staff reviewed Department records and determined there were no\ncomplaints or concerns reported on the use of the equipment in 2022. An internal audit\nwas also conducted and determined there were no violations of the military equipment use\npolicy.\nRecommended Action: City Council review Ordinance No. O2M22-4803, the AB\n481 annual report and the updated Policy 706 and adopt Resolution No. R2M23-41\nentitled: A Resolution of the City Council of the City of Alhambra pursuant to Government\nCode Section 7071 renewing Ordinance No. O2M22-4803 implementing AB 481, and\napproving the Alhambra Police Department’s Military Equipment Use Policy 706 and\nfinding that the Annual Military Equipment Report complies with the standards of approval\nset forth in Government Code Section 7071(d)

19. AWARD CONTRACT: ENTERPRISE RESOURCE PLANNING (ERP) FINANCIAL\nSOFTWARE AND IMPLEMENTATION SERVICES – F2M23-21, RFP2M23-1, C2M23-\n62, M2M23-122\nThe City’s ERP system serves as the primary software platform for Finance, Human\nResources, and all other core transactions. The current system, Tyler Eden, was\nimplemented in Fiscal Year 2008-09 and has exceeded its 10-year lifespan. On January\n9, 2023, the City Council authorized the distribution of a Request for Proposals (RFP)\nsoliciting a new ERP system and implementation services. Three vendors responded to\nthe RFP providing pricing for a Software-as-a Service solution, which is hosted centrally\nwith the vendor and licensed on a subscription basis. The City requested from all three\nvendors on-premise pricing, which is an ERP system housed at City Hall and managed\nby the City’s Information Technology staff. Two of three vendors responded. Three staff\nmembers evaluated and ranked the responding consultants in accordance with the criteria\nstated in the Request for Proposal. The proposal received from Tyler Technologies was\nranked highest based on the evaluation criteria stated in the Request for Proposal.\n10\n7-24-23\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Tyler Technologies in the amount not\nto exceed $1,210,000 to acquire and implement a new Enterprise Resource Planning\n(ERP) system; direct staff to undertake the steps necessary to finalize City Council’s\naction; and, authorize the City Manager to execute the annual support agreements.\n(M2M23-122)

2. COMMENDATIONS: EAST ALHAMBRA SOFTBALL DISTRICT 18 8-10 YEARS OLD\nALL-STAR TOURNAMENT CHAMPIONS –– F2M23-3\nMayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of\nAlhambra, wish to congratulate and commend the East Alhambra Softball District 18 Team\nfor their victory in the 8-10 years old All-Star Tournament. The team also went on to place\n3rd in the State Championship! The East Alhambra District 18 Softball players are to be\ncommended for demonstrating their ability to work together in a spirit of commitment,\ndedication and hard work and for winning the All-Star Tournament!\nDistrict 18 Softball 8-10 Years Old All-Star Tournament Championship Team\nGianna Aguirre\nMarissa Alvarez\nAubree Basurto\nAnika Cartagena\nLynette “Chica” Macias\nMaxine Macias\nGabby Lopez\nJanine Larez\nNatalie Quinonez\nJaylee Rodriguez\nVictoria Vazquez\nJoplyn Lesinksi\nBrooklyn Lovelis\nCoach Danny Macias Sr.\nCoach Danny Macias Jr.\nCoach Joleen Macias\nCoach Francine Macias\nTeam Mom Jessica Aguirre

20. CONTRACT AMENDMENT: COPIER/PRINTER LEASE FOR THE FIRE DEPARTMENT\n– F2M18-6B, C2M18-32, M2M23-123\nOn June 25, 2018, the City Council awarded a contract to image IV for the copier/printers\nnetwork lease including maintenance service. Image IV provides an outstanding level of\nservice and equipment. The contract is due to expire on August 13, 2023. Image IV has\nagreed to continue their services at the same rate of $813.63/month with a not to exceed\none (1) percent annual increase. They also offered their piggy back proposal onto an\nexisting contract of a government entity for a new five-year contract at the rate of\n$1,077.34/month for a comparable equipment, therefore the current rate is more\nadvantageous to the City. The Fire Department would like to continue to work with Image\nIV. Pursuant to the City’s Municipal Code, 3.36.080 (E), which specifies the City Council\nmay, by majority vote, waive the purchasing procedures to fit a specific purchase. In this\ncase, the contract extension provides significant savings to the city. Therefore, staff\nrecommends the City Council award the three-year contract extension and waive the bid\nprocess.\nRecommended Action: City Council approve an amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the contract with Image IV\nSystem for the copier/printers network lease in the amount of $813.63/month with a not to\nexceed 1% annual increase, for an additional three-year term; authorize the Fire Chief to\nexecute the necessary documents; authorize additional appropriations to satisfy upcoming\nfiscal year budget expenditures related to this contract; and, direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M23-123)

21. RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE\nLOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR\nTHE NET TOLL REVENUE REINVESTMENT GRANT PROGRAM – F2M23-18, R2M23-\n42\nOn August 7, 2023, applications will be due for the Net Toll Revenue Reinvestment Grant\nProgram, a competitive grant program which provides funding for projects to increase\nmobility through a series of integrated strategies (transit operations, transportation\ndemand management, transportation systems management, active transportation, and\ncapital investments) in the I-10 and I-110 corridors. The funding comes from the\ngeneration of net toll revenues from the Metro ExpressLanes. The City’s Bike and\nPedestrian Plan is currently under development via the consultant, Alta Planning. As a\nresult of ongoing planning efforts and the availability of this funding opportunity, the\nconsultant has identified potential improvement projects, which are supported by\npreliminary research and data and will be inherent in the City’s Bicycle and Pedestrian\nImprovement Plan document, and which are eligible for the Net Toll Revenue\nReinvestment Grant Program. While the City Council has yet to adopt the Bicycle and\n11\n7-24-23\nPedestrian Improvement Plan, these are projects consistent with the basic framework or\nbike network being developed under the Plan. Pursuant to policies and procedures for the\nNet Toll Revenue Reinvestment Grant Program, LACMTA requires an official resolution\nby the City Council which demonstrates community support and provides authority to\nproceed with the application and receipt of grant funds.\nRecommended Action: City Council authorize the submittal of a grant application to\nthe Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Net Toll\nRevenue Reinvestment Grant Program for active transportation projects; adopt\nauthorizing Resolution No. R2M23-42 entitled: Resolution of the City Council of the City\nof Alhambra, California approving the authority to file an application with Los Angeles\nCounty Metropolitan Transportation Agency for the Net Toll Revenue Reinvestment Grant\nProgram enabling the submittal of such application; authorize the City Manager, or\ndesignee, to execute all documents related to grant implementation; and, direct and\nauthorize staff to undertake the steps necessary to finalize the Council’s action.

22. AWARD CONTRACT: PURCHASE OF CARBON MEDIA FOR THE GROUND WATER\nTREATMENT PLANT – F2M23-6B, N2M23-49, C2M23-63, M2M23-124\nOn May 5, 2023, the City Council authorized the distribution of Notice Inviting Bids for the\npurchase of carbon filter media for the Ground Water Treatment Plant. On July 13, 2023,\none bid was received and opened by the City Clerk. The Calgon Carbon Corporation\nprovides carbon that is approved by the Department of Public Health to be used at the\nCity’s Ground Water Treatment Plant. Staff reviewed the bid received and it meets City’s\nspecifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nthe Calgon Carbon Corporation for the purchase and installation of carbon filter media at\nthe Ground Water Treatment Plant in an amount not to exceed $175,000.00 for a three-\nyear term; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-124)

23. RESOLUTION APPROVING A CHANGE TO THE PAY RATE FOR POLICE RECRUIT\nIN THE CITY OF ALHAMBRA SALARY SCHEDULE FOR CERTAIN PART-TIME JOB\nCLASSIFICATIONS – F2M23-2, R2M23-39, M2M23-125\nCalifornia Public Employees’ Retirement Law requires the City Council to approve and\nadopt salary schedules and pay rates for job classifications at a public meeting. The hourly\npay rate for the classification of part-time classification of Police Recruit has historically\nbeen nine percent (9%) below the entry level hourly rate for full-time entry level Police\nOfficer. Whereas, recently the Police Officers Association received compensation\nincreases of four percent (4%) effective in the first pay period of each of the following fiscal\nyears: Fiscal Year 2023-24, Fiscal Year 2024-25 and Fiscal Year 2025-26. Therefore, the\nsame increases to the part-time Police Recruit classification are recommended and\nnecessary in order to maintain the variance in pay rate and avoid compaction in pay rates\nbecause the positions are linked and part of a series of positions within the ranks of the\nPolice Department. The compensation increases shall be effective August 3, 2023.\n12\n7-24-23\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-39 entitled:\nA Resolution of the Alhambra City Council approving a change to the pay rate for Police\nRecruit in the City of Alhambra Salary Schedule for certain part-time job classifications; 2)\nDirect the Finance Director to make necessary budget adjustments within the Fiscal Year\n2023-24 and 2024-25 Adopted Budget for the compensation increase for these impacted\nemployees; and, 3) Direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-125)

24. RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN\nTHE CITY OF ALHAMBRA AND THE ALHAMBRA FIRE DEPARTMENT\nMANAGEMENT ASSOCIATION AND APPROVING A REVISED CLASS\nSPECIFICATION FOR FIRE BATTALION CHIEF – F2M23-2, C2M17-52, R2M23-38,\nM2M23-126\nThe Memorandum of Understanding (MOU) with the Alhambra Fire Department\nManagement Association (AFDMA) expired on June 30, 2023. Representatives of the City\nand AFDMA have been meeting and conferring as it relates to wages, benefits and\nworking conditions since February 2023. The parties reached agreement on a successor\nMOU. A Resolution approving and adopting the MOU through fiscal year 2025-2026, new\nsalary schedules associated with the compensation increases provided for in the MOU,\nand approving a revised Fire Battalion Chief class specification is required. Additionally,\nstaff requests the Council authorize the Finance Director to make necessary budget\nadjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the approved\ncompensation and benefit package for these employees.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-38 entitled:\nA Resolution of the Alhambra City Council approving a Memorandum of Understanding\nwith the Alhambra Fire Department Management Association for Fiscal Years 2023-2024,\n2024-2025, and 2025-2026 and approving a revised Class Specification for Fire Battalion\nChief; 2) Direct the Finance Director to make necessary budget adjustments within the\nFiscal Year 2023-24 and 2024-25 Adopted Budget for the approved compensation and\nbenefit package for these employees; and, 3) Direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-126)

25. RESOLUTION APPROVING SIDE LETTER AGREEMENTS AMENDING THE\nMEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY OF ALHAMBRA AND\nTHE ALHAMBRA POLICE OFFICERS’ ASSOCIATION (APOA), ALHAMBRA POLICE\nMANAGEMENT ASSOCIATION (APMA) AND ALHAMBRA POLICE DISPATCH\nASSOCIATION (APDA) – F2M23-2, R2M23-36, C87-16C, C2M11-32, C2M21-51,\nM2M23-127\nThe City and APOA, APMA and APDA have established agreements on salaries and\nbenefits, in the form of Memorandums of Understanding (MOUs) and side letter\nagreements with the City’s sworn police personnel and public safety dispatchers. Most\nrecently, City representatives and Board members of the APOA, APMA and APDA met\nand conferred about additional compensation and benefit increases available to\nemployees. These side letters amend the existing MOUs between the City and APOA,\nAPMA and APDA to provide for compensation and benefit enhancements for all\nemployees within the three employee groups. These enhancements for employees are in\n13\n7-24-23\nalignment with the City’s Council’s goals and priorities as it pertains to recruiting and\nretaining quality public safety personnel and first responders. These mutually agreed\nupon labor contracts also provide financial stability and allow City management to budget\naccordingly.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-36 entitled:\nA Resolution of the Alhambra City Council approving Side Letter Agreements amending\nthe Memorandum of Understanding between the City of Alhambra and the Alhambra\nPolice Officers’ Association, Alhambra Police Management Association and Alhambra\nPolice Dispatch Association; 2) Direct the Finance Director to make necessary budget\nadjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the\ncompensation and benefit packages for these employees; and, 3) Direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-127)

26. RESOLUTION APPROVING SIDE LETTER AGREEMENTS AMENDING THE\nMEMORANDUM OF UNDERSTANDINGS BETWEEN THE CITY OF ALHAMBRA AND\nTHE ALHAMBRA CITY EMPLOYEES’ ASSOCIATION (ACEA) AND ALHAMBRA\nMANAGEMENT EMPLOYEES’ ASSOCIATION (AMEA) AND APPROVING A REVISED\nCLASS SPECIFICATION FOR LANDSCAPE MAINTENANCE SPECIALIST – F2M23-2,\nR2M23-37, C87-16A, C2M17-70, M2M23-128\nThe City and ACEA and AMEA have previously established MOUs and side letter of\nagreements on salaries and benefits, in the form of MOUs and side letter agreements.\nThe MOUs between the City and the ACEA and AMEA were both set to expire on June\n30, 2024. Most recently, City representatives and representatives of the ACEA and AMEA\nmet and conferred regarding additional compensation and benefit increases available to\nemployees. These side letters amend the existing MOUs between the City and ACEA\nand AMEA provide for compensation and benefit enhancements for all employees within\nthe two employee groups. These side letter amendments to the existing MOUs add the\nabove-described compensation increases and benefits. Moreover, the City and ACEA and\nAMEA agreed to revise language pertaining the observance holidays. Additionally, during\nnegotiations, City and AMEA also reached agreement on a revision to the class\nspecification for Landscape Maintenance Specialist, formerly Utilities Landscape\nMaintenance Specialist. These mutually agreed upon labor contracts provide financial\nstability and allow City management to budget accordingly.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-37 entitled:\nA Resolution of the Alhambra City Council approving Side Letter Agreements amending\nthe Memorandum of Understanding between the City of Alhambra and the Alhambra City\nEmployees’ Association and Alhambra Management Employees’ Association, amending\nthe City of Alhambra Compensation Plan and approving a revised Class Specification for\nLandscape Maintenance Specialist; 2) Direct the Finance Director to make necessary\nbudget adjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the\ncompensation and benefit packages for these employees; and, 3) Direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-128)

27. URGENCY ORDINANCE ESTABLISHING AND AMENDING SALARY AND BENEFITS\nFOR CERTAIN EXECUTIVE TEAM EMPLOYEES, CONFIDENTIAL EMPLOYEES AND\nCITY COUNCIL MEMBERS SUPERSEDING ORDINANCE NOS. O2M23-4809 AND\n14\n7-24-23\nO2M23-4810 AND APPROVAL OF CLASS SPECIFICATION FOR ACCOUNTANT –\nF2M23-2, O2M23-4815, M2M23-129\nWith regard to the Urgency Ordinance, changes are proposed with respect to the\nfollowing: creation of a new Accountant Classification; compensation increases; increase\nin City provided medical contributions; ARPA premium; pay vacation cash out; recognized\nholidays; education incentive pay; uniforms for Fire Chief and Police Chief; and, annual\nvacation accruals and maximum vacation accruals. An urgency ordinance memorializing\nthese changes is necessary in order to allow for the immediate recruitment of the new\nclassification of Accountant and to provide the Finance Department with the much-needed\nexpertise and support necessary.\nRecommended Action: City Council, by one motion, take the following actions:\n1. Declare introduced for its first reading the following urgency ordinance entitled:\nOrdinance No. O2M23-4815: An Urgency Ordinance of the Alhambra City\nCouncil establishing and amending salary and benefits for Executive Team\nEmployees, Confidential Employees and City Council Members superseding\nOrdinance Nos. O2M23-4809 and O2M23-4810\nand adopt same by a 4/5 vote of the City Council, after which such ordinance shall\ngo into effect immediately; and,\n2. Approve the class specification for Accountant and approve the inclusion of the\nclassification within the City of Alhambra Classification Plan; and,\n3. Direct the Finance Director to make necessary budget adjustments within the\nFiscal Year 2023-24 and 2024-25 Adopted Budget for the classification of\nAccountant and for the compensation and benefit package for these employees;\nand,\n4. Direct staff to undertake steps necessary to finalize Council’s action. (M2M23-129)

28. AWARD CONTRACT: CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)\nSERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, RFP2M23-18,\nC2M23-64, M2M23-130\nOn June 26, 2023, the City Council authorized the circulation of a Request for Proposals\n(RFP2M23-18) for CEQA services for the Alhambra Community Center project. A total of\ntwo proposals for this project were received from qualified consulting firms. On July 18,\n2023, an evaluation panel consisting of the Project Manager and City staff interviewed\nand rated the firms to determine how each met the essential requirements outlined in the\nRFP, including: Compliance with the RFP requirements; project understanding and\napproach; experience; level of effort, schedule, and cost-effectiveness to provide efficient\nservices. After careful consideration, the evaluation panel determined Environmental\nScience Associates (ESA) best meets the City’s criteria and overall needs.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\n15\n7-24-23\nand Environmental Science Associates (ESA), for CEQA Services for the Alhambra\nCommunity Center in an amount not to exceed $145,000; and, direct staff to undertake\nthe steps necessary to finalize the Council’s action. (M2M23-130)

29. AWARD CONTRACT: CIVIL ENGINEERING SERVICES FOR THE ALHAMBRA\nCOMMUNITY CENTER – F2M22-65, RFP2M23-19, C2M23-65, M2M23-131\nOn June 26, 2023, the City Council authorized the circulation of a Request for Proposals\n(RFP2M23-19) for Civil Engineering Services for the Alhambra Community Center project.\nA total of four proposals for this project were received from qualified consulting firms. On\nJuly 18, 2023, an evaluation panel consisting of the Project Manager and City staff\ninterviewed and rated the firms to determine how each met the essential requirements\noutlined in the RFP, including: Compliance with the RFP requirements; project\nunderstanding and approach; experience; level of effort, schedule, and cost-effectiveness\nto provide efficient services. After careful consideration, the evaluation panel determined\nVCA Engineers Inc. best meets the City’s criteria and overall needs.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand VCA Engineers Inc., for Civil Engineering Services for the Alhambra Community\nCenter in an amount not to exceed $149,000; and, direct staff to undertake the steps\nnecessary to finalize the Council’s action. (M2M23-131)

3. CERTIFICATE OF SERVICE: PRINCIPAL PLANNER PAUL LAM – F2M23-3\nMayor Andrade-Stadler and the City Council wish to commend and thank Principal\nPlanner Paul Lam for his 34 years of faithful and loyal service to the Community\nDevelopment Department and the City of Alhambra. Mayor Andrade-Stadler will present\na Certificate of Service plaque to Mr. Lam for his outstanding work for the City.\n3\n7-24-23\nPRESENTATIONS

30. AWARD CONTRACT: ARCHITECTURAL SERVICES FOR THE ALHAMBRA\nCOMMUNITY CENTER – F2M22-65, RFP2M23-20, C2M23-66, M2M23-132\nOn June 26, 2023, the City Council authorized the circulation of a Request for Proposals\n(RFP2M23-20) for Architectural Services for the Alhambra Community Center project. A\ntotal of thirteen proposals for this project were received from qualified consulting firms. On\nJuly 18, 2023, an evaluation panel consisting of the Project Manager and City staff\ninterviewed and rated the firms to determine how each met the essential requirements\noutlined in the RFP, including: Compliance with the RFP requirements; project\nunderstanding and approach; experience; level of effort, schedule, and cost-effectiveness\nto provide efficient services. After careful consideration, the evaluation panel determined\nKFA Architecture best meets the City’s criteria and overall needs.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand KFA Architecture, for Architectural Services for the Alhambra Community Center in\nan amount not to exceed $1,452,000; appropriate the funds in the fiscal year 2023-24\nbudget; and, direct staff to undertake the steps necessary to finalize the Council’s action.\n(M2M23-132)

31. TREASURER’S REPORT – F2M23-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of June 2023, listing all of\nthe City's investments as of June 30, 2023.\n16\n7-24-23

32. PERSONNEL ACTIONS – F2M23-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated July 24, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

33. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (239156\nthru 239291) in the amount of $622,028.98 for the period ending May 4, 2023 and\nSchedule of Wire Transfers in the amount of $10,591,165.72 for the week ending April 28,\n2023; Final Check List (238989 thru 239155) in the amount of $60,633.92 for the period\nending May 1, 2023; Final Check List (238807 thru 238988) in the amount of $970,133.37\nfor the period ending April 27, 2023 and Schedule of Wire Transfers in the amount of\n$343,877.72 for the week ending April 21, 2023; Final Check List (28660 thru 238805) in\nthe amount of $995,754.22 for the period ending April 20, 2023 and Schedule of Wire\nTransfers in the amount of $1,573,731.89 for the week ending April 14, 2023; Final Check\nList (238806) in the amount of $3,869.33 for the period ending April 20, 2023; and Final\nCheck List (238556 thru 238659) in the amount of $622,408.42 for the period ending April\n13, 2023.

34. FIRST READING OF AN ORDINANCE UPDATING CHAPTER 7.04, SECTION\n7.04.030(B), OF THE ALHAMBRA MUNICIPAL CODE BY DELETING LANGUAGE\nPERTAINING TO THE NUMBER OF RESIDENTIAL DOGS AND CATS AND\nINCORPORATING BY REFERENCE THE HIGHER LIMITS FOR RESIDENTIAL DOGS\nAND CATS ALLOWED BY THE COUNTY – F2M15-49, F2M23-7, O2M23-4814, M2M23-\n127\nAt the May 8, 2023 City Council meeting, Mayor Andrade-Stadler requested staff research\nthe number of permittable dogs and cats per residence. Currently, Alhambra residents\nare permitted to have two dogs and four cats, per Municipal Code Section 7.04.030. The\nCity of Alhambra, however, partners with the Los Angeles County Department of Animal\nCare and Control under a City-County Municipal Services Agreement for various animal\ncontrol functions. The limitations under the Los Angeles County Department of Animal\nCare and Control Title 10 - Animals, Section 10.20.038 – Residential Dogs and Cats –\nLimitations specify the following: “A. Dogs. It is unlawful to keep more than four dogs at\nany residence without an animal facility license. Each dog must be licensed. For purposes\nof this section, a service dog licensed under Section 10.20.090 and serving a person who\nis disabled within the meaning of Government Code section 12926 subsection (i) or (j) is\nnot counted toward the number of dogs kept or maintained. B. Cats. It is unlawful to keep\nmore than five cats at any residence without an animal facility license. Each cat must be\nlicensed and kept primarily indoors.” Based on the City’s intent to align residential cat and\ndog limitations with the County’s Animal Code Ordinance (ACO), staff is recommending\nstriking those provisions (Section 7.040.030 (B)) currently in the City’s Municipal Code\nand incorporating by reference the County’s limits of five cats and four dogs. In addition,\nstaff is recommending amending the contract currently underway between the City of\nAlhambra and the Los Angeles County Department of Animal Care and Control to reflect\nthe new limits.\n17\n7-24-23\nRecommended Action: City Council, by one motion, take the following actions:\n1. Declare introduced for its first reading the following ordinance entitled:\nOrdinance No. O2M23-4814: An Ordinance of the City Council of the City of\nAlhambra updating Chapter 7.04, Section 7.04.030(B), of the Alhambra\nMunicipal Code by deleting language pertaining to the number of residential\ndogs and cats and incorporating by reference the higher limits for residential\ndogs and cats allowed by the County\nwhich ordinance will return for a second reading and adoption at the next Council\nmeeting.\n2. Authorize the City Manager or Designee to amend the City’s contract with the Los\nAngeles County Department of Animal Care and Control for the purposes of\nestablishing the new limits of five cats and four dogs. (M2M23-127)

35. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING ZONE\nCHANGE AMD-22-02 AT STORY PARK, 301 NORTH STORY PLACE, 305 NORTH\nSTORY PLACE, 311 NORTH STORY PLACE, 317 NORTH STORY PLACE, 323\nNORTH STORY PLACE, AND 327 NORTH STORY PLACE – F2M21-22, O2M23-4813\nOn June 26, 2023, the City Council conducted a public hearing to consider the disposition\nof real property, a Lot Line Adjustment, General Plan Amendment, and Zone Change for\nthe landlocked, unimproved real property approximately 0.29 acres, or 12,937 square feet,\nin size that is part of Story Park (the “Property”) (APN: 5337-002-900) but is separated\nfrom the improved portion of Story Park by a concrete channel known as the San Pascual\nWash. After receiving public testimony and deliberation, the Council voted unanimously to\nadopt several resolutions to effectuate the disposition of the real property as well as to\napprove a Lot Line Adjustment (LLA) and General Plan Amendment (GPA). The LLA\ntransfers the approximately 0.29 acres of landlocked, unimproved real property at Story\nPark to each of the six abutting private residential properties to the east. The GPA changes\nthe General Plan land use designation of the transferred land from Open Space to Low\nDensity Residential. The Council also voted to give first reading to Ordinance No. O2M23-\n4813 that changes the zoning designation of the transferred land from OS (Open Space)\nto R-1 (Single-Family Residential). Staff requests that the City Council declare this\nordinance introduced for its second reading and adopt the ordinance.\nRecommended Action: City Council declare introduced for its second reading and\nadopt the following ordinance entitled:\nOrdinance No. O2M23-4813: An Ordinance of the Alhambra City Council\nreclassifying the zoning on an approximate land area of 0.29 acres located at\n301 North Story Place (APN: 5337-002-022), 305 North Story Place (APN:\n5337-002-021), 311 North Story Place (APN: 5337-002-020), 317 North Story\nPlace (APN: 5337-002-019), 323 North Story Place (APN: 5337-002-018),\nAnd 327 North Story Place (APN: 5337-002-017), in the City of Alhambra from\nOS (Open Space) To R-1 (Single-Family Residential)\n18\n7-24-23

4. UPDATE FROM THE SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL\nDISTRICT – F2M4-46\nMr. Jason Farned, District Manager for the San Gabriel Valley Mosquito & Vector Control\nDistrict, will present to the City Council an update on mosquitos in Alhambra, tips for\npreventing mosquito-borne disease outbreaks and vector control work taking place in the\nCity of Alhambra.\nRecommended Action: City Council receive and file this informational report.

5. CONSIDERATION OF AN URGENCY ORDINANCE, ENACTED PURSUANT TO\nGOVERNMENT CODE SECTION 65858, PLACING A TEMPORARY MORATORIUM\nON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR ANY SELF-STORAGE\nPROJECT IN THE CITY – F2M23-7, O2M23-4816\nAt the June 26, 2023 City Council meeting, the City Council gave direction to agendize\nconsideration of a moratorium ordinance that would prohibit the approval of self-storage\nfacilities in the City. Government Code section 65858 allows for adoption by urgency\nordinance of temporary zoning restrictions to preserve the health, safety and welfare of\nresidents while more permanent regulation is being developed. Per that code section, the\ninitial temporary restriction lasts no longer than 45 days. The extension of the 45-day\nordinance and subsequent extensions require a public hearing. During the effective period\nof an interim zoning ordinance, the City cannot approve projects that violate the ordinance,\nalthough the City is still required to process applications during the period of the ordinance.\nThe proposed ordinance will preserve the status quo and enable City staff to further study\nthe need for and impact from self-storage businesses and allow the staff to return to the\nCouncil with options for additional regulation of such businesses. Staff is also seeking\ndirection from the City Council on language in the proposed draft ordinance; specifically,\nas to whether or not to exempt the two completed applications for new self-storage\nfacilities from the scope of the ordinance.\nRecommended Action: City Council:\n1. Find that the recommended action is exempt from the California Environmental\nQuality Act ("CEQA") as set forth in the attached Urgency Ordinance; and,\n2. Provide direction to staff as to whether to exempt pending applications for self-\nstorage and then consider adoption by a 4/5 vote of:\nOrdinance No. O2M23-4816: An Urgency Ordinance of the City\nCouncil of the City of Alhambra, California, enacted pursuant to\nCalifornia Government Code Section 65858, placing a temporary\nmoratorium on the issuance of permits or entitlements for any self-\nstorage project in the City\nIf adopted, this ordinance will go into effect immediately for a period of 45 days,\nand a public hearing will be scheduled for the Council’s August 28, 2023 meeting\nto consider whether or not to extend the term of the ordinance.\n4\n7-24-23\nPUBLIC HEARING

6. PROPOSED WATER RATE INCREASE AND ADOPTION OF RESOLUTION R2M23-40\n– F2M23-50, R2M23-40\nThis is the time and place set by Notice for the City Council to hold a public hearing to\nconsider a proposed water rate increase and adoption of Resolution No. R2M23-40. On\nMay 22, 2023 City Council was presented with the Water Rate Study 2023. To ensure that\nthe City can properly fund the operation and management of its water system, the City\nengaged Robert D. Niehaus Inc to evaluate the City’s water system revenue needs and\ncalculate a water rate structure that proportionally recovers water service costs from its\ncustomers. The Water Rate Study 2023 evaluated the City’s increased costs of service\nand assessed the adequacy of its existing revenues in order to calculate rates to\nproportionally recover the City’s cost of service from each customer level. Water rates\nhave not been increased since 2013. The majority of the City’s customers (86 percent)\nhave 5/8” or 1” meters. The median use for all retail customers is 9.5 hundred cubic feet\n(hcf) per month, or 19 hcf per billing period. Under the new rate schedule, in the first year,\ncustomers with a 5/8” meter who use the median amount of water will see an increase of\n$5.32 per month, or $10.63 per billing period. Customers using the median amount of\nwater with a 1” meter will see a $3.33 per month increase, or $7.65 per billing period.\nIn accordance with Article XIIID of the California Constitution (Proposition 218), notices of\nthis public hearing were mailed to every customer and property owner in order to allow the\ncommunity to submit formal protests and/or offer testimony on the proposed water rate\nincrease. If a majority of the customers subject to the water rate submit written protests\nto the proposed charges, the Council cannot adopt the resolution, per the requirements of\nProposition 218. A total of 14,164 notices of the Proposed Increase of Water Rates,\nprinted in English, Spanish, and Chinese, were mailed to water system customers. The\nnotice was also posted on the City’s website, and made available at City Hall and the\nCustomer Service Center. Thus far, 27 letters of protest have been received. Copies of\nall letters of protest are on file at the City Clerk’s Office.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and the City Council should adopt Resolution No. R2M23-40 entitled: A\nResolution of the City Council of the City of Alhambra fixing the rates for water service\neffective July 25, 2023 relating to the adoption of an increase in water rates; and, direct\nstaff to undertake the steps necessary to finalize Council’s action.\nCONSENT AGENDA (Item Nos. 7 – 35)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

7. AMENDED PLAN FOR USE OF AMERICAN RESCUE PLAN ACT OF 2021 RELIEF\nFUNDS – F2M21-67, M2M23-114\nThe City Council last amended the City’s American Rescue Plan Act (ARPA) Plan to add\nthree projects to the approved listing. The projects included the purchase of cardiac\ndefibrillators, Uninterruptible Power Supply (UPS) battery backup system, and funding for\n5\n7-24-23\nAlmansor Court Improvements. City staff have been actively working on the approved list\nof ARPA projects. Cost savings from completed projects, closure of projects that had not\nbegun, and alternative grant funding sources are used to fund active projects that require\nadditional funding due to price increases. Staff is requesting to add one new project to the\nAmended ARPA Plan and transfer funding to the Premium Pay category. Staff is\nrequesting the City Council approve an appropriation from ARPA to fund these projects:\n1) The Parks & Recreation Department is requesting to reallocate ARPA funds in the\namount of $430,000 to repair and resurface pool decks to comply with health and safety\ncodes.; 2) The City is proposing to transfer funding for the dog park from the Government\nServices category to Negative Economic Impacts category for reporting purposes. The\nfunding is still available for the dog park.; and, 3) The City is proposing to reallocate\nprojects that had not begun from the Public Health category to the Premium Pay category\nin the amount of $1,200,000 to provide premium pay benefit to essential workers.\nRecommended Action: City Council, by one motion, approve the amended\nAmerican Rescue Plan Funds (ARPA) plan as outlined in the Director of Finance’s July\n24, 2023 report; authorize the Finance Director to amend the ARPA budget for all\napproved ARPA funds and utilize savings to offset overages within current or backup\nARPA projects; and, direct staff to undertake the steps necessary to finalize the Council’s\naction. (M2M23-114)

8. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE\nGREEN STREET DEMONSTRATION STORMWATER CAPTURE PROJECT ON MAIN\nSTREET – F2M23-56, RFP2M23-21\nThe proposed Green Street Demonstration Stormwater Capture Project is identified as a\npriority concept in the City’s Stormwater Master Plan. The Project is a first of its kind within\nthe City of Alhambra and will provide multiple benefits to the neighborhood and the\nsurrounding environment while also reducing stormwater runoff volumes and pollutant\nloads to receiving waters. The Project will also beautify Main Street; comply with water\nquality regulations; enhance open space, include California native drought tolerant\nplantings and habitat; and demonstrate to the public the benefits of green infrastructure.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals to qualified firms for Professional Engineering Design Services for the Green\nStreet Demonstration Stormwater Capture Project on Main Street; and, direct staff to\nundertake the steps necessary to finalize Council’s action.

9. AWARD CONTRACT: WELL NO. 12 PUMP REPLACEMENT – F2M23-57, C2M23-56,\nM2M23-115\nWell No. 12 is a critical producer of potable water for the City. The well produces\napproximately 500 gallons per minute; production that is vital to maintaining an adequate\nwater supply for the City. In December of 2022, Well No.12 experienced a shaft issue that\nrequired the pump to be pulled out of the ground. Staff solicited bids from qualified\nvendors, with only two responding. Tri County Pump was the low bid to pull and inspect\nthe pump. The pump that was pulled is 14 years old; upon inspection it was determined\nthe pump, shaft, and column piping need to be replaced.\n6\n7-24-23\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Tri County Pump for the Well No. 12\nPump Replacement in an amount not to exceed $103,663.80; direct the Finance Director\nto carry over the remaining $142,282.00 balance of account 401.80.8884.90837 from\nFiscal Year 2022-2023 to the 2023-2024 Fiscal Year Budget; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-115)