Azusa — 2023-01-17

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267\n1/17/2023 -1-

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: APN#8625-005-053 and 8625-005-053\nNegotiating Parties: Bill Hollman, Rosedale Land Partners\nUnder Negotiation: Additional Terms for Transfer of Park Property

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Recognition of City of Azusa and Azusa Police Department 125 Year Anniversary/Celebration.\n1/17/2023 -2-

1. City Manager Communications.

2. Economic Development Update.

1. PUBLIC HEARING – ADOPTION OF UPDATED CITYWIDE SCHEDULE OF FEES AND\nCHARGES.\nRECOMMENDED ACTION:\n1) Receive, review, and file the updated Citywide Fee and Charges Schedule; and\n2) Open the Public Hearing, receive public testimony, and close the Public Hearing; and\n3) Authorize staff to update the fee schedule annually (Including the attached latest proposed fee\nschedule with a 7.8% CPI adjustment for the majority of the fees) based on the percentage\nchange from the Bureau of Labor Statistic (BLS) Los Angeles area consumer price index (CPI);\nand\n4) Adopt Resolution No. 2023-C01, regarding various municipal activities and services, to be\neffective on January 17, 2023; and\n5) Adopt Resolution No. 2023-C02, regarding development project services fees, to be effective 60\ndays from January 17, 2023 (March 18, 2023).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. REVIEW AND PROVIDE DIRECTION ON RESOLUTION NO. 2010-C20 RELATING TO\nSELECTION OF MAYOR PRO TEM AND PROVIDE DIRECTION ON ASSIGNMENT OF CITY\nCOUNCIL MEMBERS TO OUTSIDE AGENCY BOARDS AND COMMITTEES.\nRECOMMENDED ACTION:\n1) Review and Provide Staff Direction on Resolution No. 2010-C20 Relating to Section of Mayor Pro\nTem.\n1/17/2023 -3-\n2) Review and Provide Staff Direction on Assignment of City Council Members to Outside Agency Board\nand Committees.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. REQUEST FOR FUNDING FOR PREVENTION AND DIVERSION PROGRAM.\nRECOMMENDED ACTION:\n1) Approve funding for the Prevention and Diversion Plan in the amount of $50,000 for FY 22-23\nTotal Cost: $50,000 Is the cost of this item budgeted? No\nFund/Account No: General Fund/1030511000-6399

4. ADOPTION OF REVISED BUDGET POLICY (BIENNIAL BUDGET).\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-C03 approving a revised Budget Policy establishing a Biennial Budget\nprocess.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. REQUEST TO APPROVE FOURTH AMENDMENT TO GOVSENSE PROFESSIONAL\nSERVICES AGREEMENT FOR LAND MANAGEMENT SYSTEM.\nRECOMMENDED ACTION:\nApprove the Fourth Amendment to the Professional Service Agreement with Govsense, not to exceed\namount of $90,000; and Authorize the Mayor to execute the agreement, in a form acceptable to the City\nAttorney.\nTotal Cost: $90,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Internal Services Fund/4849930000-7142

11. REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER FOR\nFRONTIER COMMUNICATIONS.\nRECOMMENDED ACTION:\nApprove an increase to the Frontier Communications Blanket Purchase Order for Fiscal Year 2022/23 to a\nnot-to-exceed amount of $175,000.\nTotal Cost: $135,000 Is the Cost of this item budgeted? No\nFund/Account No: Internal Services Fund/4849930000-6915\n1/17/2023 -6-

12. AWARD A CONTRACT FOR THE ARROW HIGHWAY STREET RESURFACING AND\nHIGHWAY SAFETY IMPROVEMENT PROJECT; FEDERAL PROJECT NO. HSIPL-5112(019) –\nPHASE I.\nCEQA - This action is categorically exempt from the requirements of the California Environmentally\nQuality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and\nHighways. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.\nRECOMMENDED ACTION:\nAward a contract in the amount of $3,024,277, which includes a 10% contingency for potential change\norders as needed, to Toro Enterprises, Inc; and Authorize the City Manager to execute contracts, in a form\nacceptable to the City Attorney, on behalf of the City.\nTotal Cost: $3,024,277 Is the cost of this item budgeted? Yes\nFund/Account No: Federal HSIP Grant Fund 28 (28-80-000-662-7120/66222A-7120) - $422,700\nAzusa L&W Grant Funds (28-80-001-662-7120) - $50,000\nSenate Bill 1 (SB1 - Road Maintenance & Rehabilitation Account) Funds - $840,000\nMeasure M (Fund # 04) - $1,711,577

13. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS TO PROVIDE TRAFFIC\nSIGNAL MAINTENANCE SERVICES.\nRECOMMENDED ACTION:\nAuthorize staff to issue a Request For Proposals to provide traffic signal maintenance services.\nTotal Cost: N/A Is the cost of this item budgeted?\nFund/Account No:

14. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE 2022 AND 2023\nRESIDENTIAL ROADWAY REHABILITATION PROJECT AND AUTHORIZE STAFF TO\nSOLICIT A NOTICE OF INVITING BIDS.\nCEQA - This action is categorically exempt from the requirements of the California Environmentally\nQuality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and\nHighways. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.\nRECOMMENDED ACTION:\nApprove the project plans and specifications; and Authorize staff to solicit a Notice of Inviting Bids for the\n2022 and 2023 Residential Roadway Rehabilitation Project\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

15. APPROVE PROPOSAL AND AUTHORIZE THE CITY OF AZUSA TO ENTER INTO A NEW\nCONTRACT WITH ALL CITY MANAGEMENT SERVICES (ACMS) FOR CROSSING GUARD\nSERVICES.\nRECOMMENDED ACTION:\n1/17/2023 -7-\nApprove the proposal for crossing guard services submitted by ACMS; Authorize the City Manager to\nexecute the Professional Services Agreement for a three (3) year period with the option of two (2) – one (1)\nyear extensions in a form acceptable to the City Attorney, on behalf of the City; and Authorize a budget\namendment for an increase of $76,831 to cover the cost of the new contract with ACMS in the amount not\nto exceed two hundred seventy-five thousand seven hundred eighty-one dollars ($275,781).\nTotal Cost: $275,781 Is the Cost of this item budgeted? Partially\nFund/Account No: 1020333000-6497

16. FY 2022/23 FIRST QUARTER FINANCIAL REPORT ENDING SEPTEMBER 30, 2022.\nRECOMMENDED ACTION:\nReceive, review, and file the FY 2022/23 First Quarter Financial Report ending September 30, 2022.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

17. ACCEPTANCE OF COPS GRANT FUNDING.\nRECOMMENDED ACTION:\nAuthorize the City Manager to accept the funding from Department of Justice for COPS Hiring Program for\n$375,000.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nDECEMBER 1, 2022 THROUGH JANUARY 11, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C04 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n1/17/2023 -4-

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,\nCALIFORNIA, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY\nGOVERNOR NEWSOM (MARCH 4, 2020), AND AUTHORIZING REMOTE\nTELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF AZUSA\nPURSUANT TO ASSEMBLY BILL 361.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C05, ratifying the proclamation of a State of Emergency by Governor Newsom\n(March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of\nAzusa pursuant to Assembly Bill 361.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF OCTOBER 2022.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of October 2022.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF NOVEMBER 2022.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of November 2022.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

7. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND\nBALANCES FOR THE MONTHS OF OCTOBER 2021 THROUGH JUNE 2022.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for\nthe months of October 2021 through June 2022.\n1/17/2023 -5-\nTotal Cost: $17,524.05 Is the Cost of this item budgeted? Yes\nFund/Account No: 24-40-739-085-6625/Market-6625 = $8,762.03; 39-40-750-065-6625 = $8,762.02

8. APPROVAL OF INCREASE TO PURCHASE ORDER FOR CITY GUIDE PRINTING AND\nDISTRIBUTION.\nRECOMMENDED ACTION:\nApprove an increase of $17,524.05 to PSA Print Group purchase order #036686 for printing and distribution\nof the spring/summer and fall/winter city guides.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

9. APPROVAL OF SECOND AMENDMENT TO ON-CALL ENGINEERING PROFESSIONAL\nAGREEMENT BETWEEN THE CITY OF AZUSA AND WILLDAN ENGINEERING, KOA\nCORPORATION AND TKE ENGINEERING INC.\nRECOMMENDED ACTION:\nApprove the Second Amendment to Professional Services Agreements between the City of Azusa and\nWilldan Engineering, KOA Corporation, and TKE Engineering Inc.; and Authorize the City Manager to\nexecute the contract amendment, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: N/A Is the Cost of this item budgeted? Yes\nFund/Account No: 1055651000-6399

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED DECEMBER 1, 2022 THROUGH JANUARY 11, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R01 allowing certain claims and demands to be paid out of Successor\nAgency Funds.

2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND\nADMINISTRATIVE BUDGET FOR JULY 1, 2023 THROUGH JUNE 30, 2024 AND ADOPTION\nOF RESOLUTION.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R02, approving and adopting the “Recognized Obligation Payment\nSchedule” for the period of July 1, 2023 through June 30, 2024 (ROPS 23-24) pursuant to AB x1 26\nas amended by AB 1484; and\n2) Adopt Resolution No. 2023-R03, approving and adopting the proposed Administrative Budget for\nJuly 1, 2023 through June 30, 2024.\n1/17/2023 -8-