Banning — 2023-06-27

10.1. New Items

10.2. Pending Items:\n1. Grow Banning (Sanchez)\n2. Potential Grants to Fund Playhouse Bowl Improvements (Sanchez)\n3. Committee for Seniors (Gonzales)\n4. Food Desert Zoning Overlay (Minjares)\n5. Beautification of San Gorgonio Overpass Funding (Gonzales)\n7\nJune 27, 2023\n6. Revisit Municipal Code re: Condemnations/Code Enforcement (Flynn) See\nAgenda Item 8.1\n7. Scope and Duties of the Budget and Finance Committee (Wallace)\n8. Neighborhood Groups/Identities (Minjares)\n9. Research on Spending Thresholds (Specifically City Manager Authority)\nSee Agenda Item 8.2\n10. Update on Community Garden (Flynn)

2.1. Approve Agenda\n1\nJune 27, 2023

3.1. Proclamation – Parks and Recreation Month……………………………………….10

5.1. PUBLIC COMMENTS – Non-Agenda Items Only\nA three (3) minute limitation shall apply to each member of the public who wishes to address\nthe Mayor and Council on a matter not on the agenda. No member of the public shall be\npermitted to share their time with any other member of the public. Usually, any items\nreceived under this heading are referred to staff for future study, research, completion,\nand/or future Council Action (see Item 10). PLEASE STATE YOUR NAME FOR THE\nRECORD. ~ Se aplicará una limitación de tres (3) minutos a cada miembro del público que\ndesee dirigirse al Alcalde y al Concejo sobre un asunto que no esté en la agenda. A ningún\nmiembro del público se le permitirá compartir su tiempo con ningún otro miembro del\npúblico. Por lo general, cualquier artículo recibido bajo este encabezado se envía al\npersonal para su estudio, investigación, finalización y / o acción futura del Consejo en el\nfuturo (consulte el artículo 10). POR FAVOR INDIQUE SU NOMBRE PARA EL\nREGISTRO.

5.2. CORRESPONDENCE\nItems received under this category may be received and filed or referred to staff for future\nresearch or a future agenda.

5.3. APPOINTMENTS\n5.3.1. City Council Committee Assignments

5.4. CITY COUNCIL COMMITTEE REPORTS

5.5. CITY MANAGER REPORT

5.6. CITY ATTORNEY REPORT

5.7. CITY TREASURER REPORT\n2\nJune 27, 2023

6.10. Authorize the City Manager to Sign the Notice of Completion for Project No.\nWA22G1, “250 HP Variable Frequency Drive (VFD) and Enclosure for C-6”\nand Direct the City Clerk to Record the Notice of\nCompletion………………………….……………………….……………..…….... 26

6.11. Consideration of Resolution 2023-117, Extending the Current Pre-Approved\nGrant Writing Vendor List through Calendar Year 2023 and Approve the\nPreparation and Execution of a new Grant Services Request for Proposals\n(RFP) to Establish a Pre-Approved Grant Services Consultants List for\nCalendar Years 2024 through 2028………………....……...…………….……..28

6.12. Consideration of Resolution 2023-07 UA, Approving a Professional Services\nAgreement for Water and Wastewater Laboratory Analytical Testing Services\nwith Babcock Laboratories, Inc. for Fiscal Year 2023/2024 with the Option to\nRenew for an Additional Four (4) Single Years in the Amount of $75,000 per\nYear ……………..……….………………………………………………………... 31

6.13. Consideration of Resolution 2023-119, Accepting a Grant from the Riverside\nCounty Department of the Office On Aging in the Amount of $82,000 and\nAuthorizing the City Manager or his Designee to Execute all Documents and\nMake All Necessary Budget Adjustments for Completion of the Project\nScope…………....………………………………………………………………..…34

6.14. Consideration of Resolution 2023-123, Approving a Standard Agreement with\nthe State of California’s Department of General Services - Office of\nAdministrative Hearings (OAH) for Administrative Hearing Services……...... 36

6.15. Consideration of Resolution 2023-124, Approving Amendment No. 2 to the\nProfessional Services Agreement (CC00658) with Romo Planning Group,\nInc…………………………………………………………………………………… 39\n3\nJune 27, 2023

6.16. Accept the Sunset Sewer Rehabilitation Improvements Related to the Atwell\nSpecific Plan Development and Authorize the 90% Bond Exoneration…….. 42

6.17. Consideration of Resolution 2023-125, Approving an Amendment to the\nZencity License Agreement to Add Community Surveys…………………..…. 44

6.18. Consideration of Resolution 2023-127, Approving Agreement with CivicPlus\nfor Webhosting, Support and Redesign Services in the Amount of $31,263.13\nfor Fiscal Year 2024…………………………………………………………….… 46

6.19. Consideration of Resolution 2023-129, Approving the Renewal of the\nGovInvest Contract and Approve Amendment No. 2 to add the Other Post-\nEmployment Benefits (OPEB) Module………………………………………….. 48

6.2. Approval and Ratification of Accounts Payable and Payroll Warrants Issued in\nthe Month of May 31, 2023……………..…………….………………………..… 12

6.20. Consideration of Resolution 2023-130, Approving a Three-Year SCADA\nSoftware License Support Plan with Survalent Technology Inc….………….. 50

6.3. Receive and File Cash, Investments and Reserve Report for the Month of\nMay 2023…..……..………………………………..……………….……………… 14

6.4. Receipts, Disbursements, & Fund Balances Reporting for May 2023 and\nFiscal Year-to-Date 2022-23…………………………………………………..….16

6.5. Receive and File Fire Protection Services Statistics for the Month of May\n2023………….….………………………………………………………………..… 18

6.6. Receive and File Police Department Statistics for the Month of May\n2023……..........................................................................…………………….. 19

6.7. Public Works Capital Improvement Project Tracking List………………….…. 20

6.8. Receive and File Contracts Approved Under the City Manager’s Signature\nAuthority………………………………………………………………………….... 21

6.9. Receive and File Code Enforcement Statistics for the Month of May\n2023…………………..………………………………..…………………………... 23

7.1. Public Hearing and Consideration of Resolution 2023-116 Approving a Report\nin Connection with the Proposed Collection on the 2023/2024 Riverside\nCounty Property Tax Roll of Delinquent Solid Waste Service Charges for\nSingle-Family and Multi-Family Dwelling Accounts and Making a\nDetermination of Exemption under CEQA.……………………………….…..... 52\n(Staff Report: Art Vela, Director of Public Works)\nRecommendation: Staff Recommends that City Council: (1) Conduct the Public\nHearing and accept public testimony regarding calendar year 2022 single-family and\nmulti-family delinquent accounts to be applied to the Fiscal Year 2023/2024 County\nof Riverside property tax roll; (2) In absence of a majority protest, adopt Resolution\nNo. 2023-116 approving the single-family and multi-family solid waste delinquency\nreport from Waste Management of the Inland Empire (“Waste Management”) listing\ncalendar year 2022 delinquencies for placement on the Fiscal Year 2023/2024\nCounty of Riverside property tax roll (“County Tax Roll”); (3) Authorize the City\nManager or designee to decrease the number of delinquent accounts and/or\nprincipal balances reported by Waste Management should delinquencies be resolved\nor reduced prior to final submittal of the delinquencies to the Riverside County\nAuditor-Controller for collection on the Fiscal Year 2023/2024 County Tax Roll; (4)\nAuthorize the collection of calendar year 2022 single-family and multi-family\ndelinquent solid waste charges on the Fiscal Year 2023/2024 County Tax Roll and\ndirect the City Clerk to file a certified copy of the Resolution and the Solid Waste\nDelinquency Report with the County of Riverside Auditor-Controller; and, (5) Find\nthat the proposed collection of delinquent charges on the County Tax Roll is exempt\nfrom CEQA.

7.2. Consideration of (1) A Notice of Exemption; (2) Resolution 2023-118 adopting\nGeneral Plan Amendment (GPA 23-2501); and (3) Ordinance 1592 Adopting\nan Amendment to the Official Zoning Map (ZC 23-3501) Purposing a Change\nto the Land Use Designation and Zoning Classification for a 1.74-acre\nProperty Located at 725 Sunrise Avenue to Accommodate a Future Water\nReservoir…………………………………..….…………………………..……….. 57\n(Staff Report: Adam Rush, Community Development Director)\n4\nJune 27, 2023\nRecommendation: That the City Council: (1) Adopt Resolution 2023-118, A\nResolution of the City Council of the City of Banning, California, Approving General\nPlan Amendment (GPA) 23-2501 proposing a change to the Land Use Designation\nof Assessor’s Parcel Number (APN): 538-040-006 from Low Density Residential\n(LDR) (0-5 DU/AC) to Public Facilities-Government (PF-G); and Making Findings\nPursuant to CEQA, Determinations that the Project is Exempt from CEQA under\nState CEQA Guidelines Section 15061(b)(1) and 15378; and, (2) Waive full reading\nand introduce, as read by title only, Ordinance 1592, An Ordinance of the City of\nBanning, California, Approving an Amendment to the City of Banning Official Zoning\nMap Changing the Zone (ZC 23-3501) of APN: 538-040-006 from Low Density\nResidential (LDR) to Public Facilities-Government (PF-G) for a 1.74-acre parcel to\naccommodate a future above-ground potable water reservoir, owned and operated\nby the City of Banning, and Making Findings Pursuant To CEQA.

7.3. Consideration of a Notice of Exemption and the First Reading and\nIntroduction of Ordinance 1593 Establishing a Historic Preservation\nCommission and Adopting Reasonable Standards for Historic Preservation of\nBuildings and Structures………………………………………………..………... 61\n(Staff Report: Adam Rush, Community Development Director)\nRecommendation: That the City Council waive full reading and introduce, as read\nby title only, Ordinance 1593, An Ordinance of the City of Banning, California, Adding\nChapter 2.46 (Historic Preservation Commission) to Title 2 (Administration) and\nChapter 17.58 (Historic Preservation), to Division IV (Administration) of Title 17\n(Zoning) of the Banning Municipal Code Establishing A Historic Preservation\nCommission, Adopting Reasonable Standards for Historic Preservation, And Making\na Determination of Exemption from the California Environmental Quality Act\n(“CEQA”).

7.4. Consideration of Resolution 2023-115, Considering a Recommendation by\nthe Planning Commission to Make a Determination of Exemption Under Ceqa\nGuidelines Section 15270 (Projects Which Are Disapproved) and Deny\nApproval of Design Review 21-7016 (DR 21-7016) for the Proposed\nDevelopment of a 93,435 Square Foot Two-story Warehouse, Totaling\n186,700 Square Feet of Floor Area and Conditional Use Permit 21-8025\n(CUP 21-8025) for the Operation of a 22,000 Square Foot Cannabis\nCultivation and Distribution Facility on a 4.54-acre Parcel of Land Located\nAdjacent to, and Northerly of Charles Street, Adjacent to, and Southerly of,\nWestward Avenue, Westerly of South Hathaway Street, and Easterly of\nHargrave Street (APN 543-090-019) Within the Industrial Zoning\nDistrict……………………………………………………………………..……….. 65\n(Staff Report: Adam Rush, Community Development Director)\nRecommendation: Adopt City Council Resolution 2023-115 affirming the\nrecommendation by the Planning Commission to make a determination of exemption\nunder CEQA Guidelines Section 15270 (Projects Which Are Disapproved) and deny\napproval of Design Review 21-7016 (DR 21-7016) for the proposed development of\na 93,435 square foot two-story warehouse, totaling 186,700 square feet of floor area\n5\nJune 27, 2023\nand Conditional Use Permit 21-8025 (CUP 21-8025) for the operation of a 22,000\nsquare foot cannabis cultivation and distribution facility on a 4.54-acre parcel of land\nlocated adjacent to, and northerly of Charles Street, adjacent to, and southerly of,\nWestward Avenue, westerly of South Hathaway, and easterly of Hargrave Street\nStreet (APN 543-090-019) within the Industrial Zoning District. (the “Project”).

8.1. Second Reading and Adoption of Ordinance 1589, an Ordinance of the City\nof Banning An Ordinance Regarding Vacant and Distressed\nProperties…………………………………………….……………………………..73\n(Staff Report: Adam Rush, Community Development Director)\nRecommendation: Conduct Second Reading and Adopt Ordinance 1589. An\nOrdinance of the City of Banning, California, Regarding Vacant and Distressed\nProperties and Amending Chapter 8.12 of the Banning Municipal Code Regarding\nthe Same, and Making Findings Pursuant to CEQA (Public Resources Code Section\n21000 et seq.) (“CEQA”) and the State CEQA Guidelines (California Code of\nRegulations, Title 14, Section 15000 et seq.), that the City Council finds that it can be\nseen with certainty that there is no possibility that the adoption of this Ordinance will\nhave a significant effect on the environment. Adoption of this ordinance is therefore\nexempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3).

8.2. Consideration of Resolution 2023-131, Amending Policy No. B-30\n(Procurement Policies & Procedures), and Introduction and First Reading of\nOrdinance 1591, Amending Chapter 3.24 (Purchasing System) of Title 3\n(Revenue and Finance) of the Banning Municipal Code, Concerning the City\nManager’s Aggregate Monetary Threshold Authorizations for Approval of\nCertain Contracts………………………………..……………………..…….….... 75\n(Staff Report: Lincoln Bogard, Administrative Services Director)\nRecommendation: Staff recommends City Council: (1) Adopt Resolution 2023-131,\namending Policy No. B-30 (Procurement Policies & Procedures) to update the\naggregate monetary threshold authorizations for the City Manager’s approval of\ncertain contracts, without the City Council’s prior approval; and (2) Waive full reading\nand introduce, by title only, proposed Ordinance 1591, amending Sections 3.24.070,\n3.24.090, and 3.24.130 of Chapter 3.24 of Title 3 of the Banning Municipal Code,\nconcerning the City Manager’s authorized monetary thresholds to award and\napprove certain contracts for purchases of supplies, equipment, and services.

8.3. Fiscal Year 2023-24 Recommended Mid-Cycle Budget………………..…..... 77\n(Staff Report: Lincoln Bogard, Administrative Services Director)\nRecommendation: Staff recommend City Council approve the Citywide\nRecommended Mid-Cycle Budget for Fiscal Year 2023-24 and the City’s GANN\nAppropriations Limit through: (1) Adoption of City Council Resolutions 2023-120 and\n2023-121; and, (2) Adoption of Successor Agency Resolution 2023-03 SA; and, (3)\nAdoption of Utility Authority Resolution 2023-08 UA.\n6\nJune 27, 2023

8.4. Consideration of Resolution 2023-128, Agreement with Eide Bailly LLP to\nprovide External Audit Services…………………………………………....….....80\n(Staff Report: Lincoln Bogard, Administrative Services Director)\nRecommendation: Adopt Resolution 2023-128 of the City Council of the City of\nBanning, California, approving a Professional Services Agreement (C00853) with\nEide Bailly LLP to provide external auditing services for a term of three years with an\noption to extend two additional years.

8.5. City Attorney Annual Consumer Price Index (CPI) Adjustment.………..….....82\n(Staff Report: Doug Schulze, City Manager)\nRecommendation: A motion approving annual rate increase in excess of 3% for\nLegal Services Agreement with Richards, Watson & Gershon.

8.6. Consideration of Resolution 2023-122, Approving the Electric Utility Director\nto Negotiate the 220kV Substation Southern California Edison (SCE)\nTransmission Owner Tariff System Impact Study Agreement and Approval of\n$75,000 Deposit for Said Study…………………………..…………..…..…...... 83\n(Staff Report: Tom Miller, Electric Utility Director)\nRecommendation: Adopt Resolution 2023-122 directing the Electric Utility Director\nto negotiate final terms of the 220kV Substation SCE Transmission Owner Tariff\nSystem Impact Study Agreement and pay $75,000 on deposit with SCE for the\nstudy.

8.7. Consideration of Resolution 2023-126, Authorizing the City Manager to\nExecute a Purchase and Sale Agreement for 33 S. San Gorgonio Avenue...85\n(Staff Report: Doug Schulze, City Manager)\nRecommendation: A motion to adopt Resolution 2023-126, Authorizing the City\nManager to Execute a Purchase and Sale Agreement for City-owned property\nlocated at 33 S. San Gorgonio Avenue.