Barstow — 2026-02-03

1. CONFERENCE WITH LEGAL COUNSEL; EXISTING LITIGATION\nConference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code\nSection 54956.9(d)(2): A point has been reached where, in the opinion of the City Council on the\nadvice of its legal counsel, based on the below-described existing facts and circumstances, there\nis a significant exposure to litigation against the City. Receipt of Claim pursuant to Tort Claims Act\nor other written communication threatening litigation (copy available for public inspection upon\nrequest). (Gov. Code § 54956.9(e)(3)) Name of Persons Threatening Litigation: Brandon Padilla\nAguilera & Alexis Dejesus

10. AWARD OF MEASURE Q YOUTH COMMUNITY PROMOTIONAL FUNDS FY 25-26\nRecommended Action:\nThat the City Council award $29,831 for Supplies/Equipment and $44,200 in Field Use Fee\nWaivers, funded through Measure Q, as detailed in Attachment “A,” contingent upon receipt and\nverification of all required documentation.

11. AWARD OF BID FOR THE FY 25-26 STREET REHABILITATION PROJECT AND\nALTERNATE BIDS NO. 1 THROUGH 6 PROJECT NO. 2025-0010\nRecommended Action:\nStaff recommends that the City Council take the following actions:\n1.\nAward the FY 25-26 Street Rehabilitation Project (Project Number 2025-0010) to Sully Miller\nContracting.\n2.\nApprove an overall project budget of $ 16,323,788, broken down as follow:\nBase Bid\n$ 3,649,866.88\nAlternate #1 - West Section 7 (Phase 2)\n$ 2,849,315.76\nAlternate #2 - West Section 7 (Phase 3)\n$ 2,434,223.13\nAlternate #3 - West Section 7 (Phase 4)\n$ 2,217,744.55\nAlternate #4 - Rimrock Rd.\n$ 2,714,124.70\nAlternate #5 - Rimrock Rd.\n$ 1,104,988.70\nAlternate #6 - Rimrock Rd. Bike Lane\n$ 1,353,523.75\nTotal:\n$16,323,787.47 *\n*Includes Project Contingency\n3.\nIn addition to the overall project budget of $16,323,788, approve Task Order with Merrell\nJohnson Engineering for construction management, surveying, and inspection services in the\namount of $1,598,920\n4.\nReject all other bids upon the satisfactory submission of the required contract documents,\nbonds, and insurance certificates by Sully Miller Contracting Company.\n5.\nFind the Project is categorically exempt from review under California Environmental Quality\nAct (CEQA) Guidelines, Sections 15301, 15302, 15303, and 15304.\nFIRE - PUBLIC SAFETY UPDATES:\nCOUNCIL COMMITTEE REPORTS:\nBUSINESS OF THE COUNCIL:\nSTAFF REPORTS:\nCITY MANAGER UPDATES:

2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nConference With Real Property Negotiator (GOV CODE 54956.8)\nProperty: ± 1,478 Acres east of I-15, currently owned by the Bureau of Land Management\nAgency Negotiators: Rochelle Clayton, City Manager\nNegotiating Party: Bureau of Land Management\nUnder Negotiation: Potential Transfer of Property between agencies.

3. CONFERENCE WITH LABOR NEGOTIATORS\nConference with Labor Negotiators (Gov. Code § 54957.6)\nCity & District Negotiators: City Manager/District Manager Rochelle Clayton\nEmployee Organizations:\nAll Unrepresented Employees

4. FY2026/2027 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION PROJECTS\n(CDBG)\nRecommended Action:\n1. Conduct a Public Hearing to receive public input on proposed FY 2026-27 Community\nDevelopment Block Grant (CDBG) Public Service Programs and Construction Projects.\n2. Review and recommend the Public Service Program(s) and Construction Project(s) to be\nfunded with FY 2026-27 CDBG funding allocations.\n3. Direct staff to submit the City Council’s recommendations to San Bernardino County for\nconsideration by the San Bernardino County Board of Supervisors as part of the FY 2026-27\nCDBG funding process.\nCONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL\nPUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.\nSPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES\nOR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING\nADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN\nTO THE CITY CLERK.\nMINUTES ALL AGENCIES:

5. MINUTES OF THE JOINT SPECIAL MEETING - DECEMBER 16, 2025 AT 5:30 P.M.\nRecommended Action:\nApprove minutes as presented.

6. MINUTES OF THE JOINT SPECIAL MEETING - JANUARY 6, 2026 AT 6:30 P.M.\nRecommended Action:\nApprove minutes as presented.\nACCOUNTS PAYABLE ALL AGENCIES:

7. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES FOR NOVEMBER\nRecommended Action:\nApprove and ratify expenses, as audited, #101679-101863 totaling $4,066,078.56 and wires\n#1237-1247 totaling $347,028.82, per the Agency breakdown below:\nCity:\n$4,302,510.24\nFire:\n$110,597.14\nSuccessor Agency:\n$0.00\nGrand Total:\n$4,413,107.38\nCITY COUNCIL:

8. ACCEPTANCE OF REQUEST FOR PROPOSAL (RFP – 2025-0007) SUBMITTED BY KRGS\nFOR FIRE STATION #361 ROOF REPLACEMENT, AND APPROVAL OF SHORT FORM\nCONSTRUCTION AGREEMENT WITH KRGS.\nRecommended Action:\nStaff recommends the City Council:\n1.\nBased on overall scoring, qualifications, warranty provisions, and best-value considerations,\nstaff recommends awarding the Roof Replacement Contract to KRGS Roofing in the amount\nof $226,500, contingent upon final contract review and approval and;\n2.\nAuthorize the Fire District Administrator/City Manager to execute a Short Form Construction\nAgreement with KRGS Roofing for the amount of $260,475.00 (includes 15% contingency).

9. MEASURE Q FUND FINANCIAL REPORT FISCAL YEAR 2024-2025 AND 2025-2026 FIRST\nQUARTER\nRecommended Action:\nThat the City Council receive and file the Measure Q Fund Financial Report for FY 2024-2025\nand FY 2025-2026 1st Quarter as presented.