Claremont — 2023-11-28

1. REAPPOINTMENT OF A COMMUNITY MEMBER TO THE TRI-CITY MENTAL HEALTH\nGOVERNING BOARD\nRecommendation: The City Council Ad Hoc Nominating Committee recommends the City\nCouncil reappoint Ron Vera to the Tri-City Mental Health Governing Board for\na one-year term that will expire December 31, 2024.

10. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH STANLEY STEEMER OF LOS\nANGELES AND APPROPRIATION OF FUNDS FOR THE YOUTH ACTIVITY CENTER\nIMPROVEMENTS PROJECT (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into an agreement with Stanley\nSteemer of Los Angeles in an amount not to exceed $27,240 for new flooring\nin the game room and entryway; and\nB. Appropriate $55,000 from the American Rescue Plan Act Fund to fully\nfund the installation of flooring and other elements of the Youth Activity\nCenter Improvement Project.

11. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH POMONA VALLEY PLUMBING,\nHEATING, AND AIR CONDITIONING FOR ON-CALL PLUMBING SERVICES (FUNDING\nSOURCES: GENERAL FUND, PROPOSITION C FUND, AND LANDSCAPE AND LIGHTING\nDISTRICT FUND)\nRecommendation: Staff recommends that the City Council authorize the City Manager to enter\ninto a three-year agreement, with two optional one-year extensions with\nPomona Valley Plumbing, Heating, and Air Conditioning, for on-call plumbing\nservices in an amount not to exceed $9,600 annually, or $48,000 over the\nmaximum term of the agreement.

12. AUTOMATED LICENSE PLATE READER SERVICE RENEWAL AND CAMERA PURCHASE\n(FUNDING SOURCES: GENERAL FUND AND STATE HOMELAND SECURITY GRANT\nPROGRAM)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an agreement with Vigilant\nSolutions in the amount of $191,945.43 for the purchase of Vigilant Solutions\nILP Package with two three-camera Mobile Automated License Plate Reader\nSystems, seven Fixed Automated License Plate Reader Systems, and four\nQuick Deploy Automated License Plate Reader Systems; and\nB. Appropriate $121,776.28 from the unassigned General Fund balance and\n$70,169.15 in available State Homeland Security Grant funding to fully fund\nthe purchase.

13. AMENDMENT TO CLAREMONT MUNICIPAL CODE TITLE 10 AMENDING SECTIONS IN\nCHAPTER 10.69 - CLAREMONT HILLSIDES WILDERNESS PARK AND THOMPSON\nCREEK TRAIL REGULATED PARKING LOTS (FUNDING SOURCE: WILDERNESS PARK\nPARKING LOT FUND)\nRecommendation: Staff recommends that the City Council introduce for first reading, and that\nreading be by title only AN ORDINANCE OF THE CITY COUNCIL OF THE\nCITY OF CLAREMONT, CALIFORNIA, ADOPTING AMENDMENTS TO TITLE\n10 OF THE CLAREMONT MUNICIPAL CODE TO AMEND EXISTING\nSECTIONS IN CHAPTER 10.69 (CLAREMONT HILLSIDES WILDERNESS\nPARK AND THOMPSON CREEK TRAIL REGULATED PARKING LOTS).\nAttachment(s): Ordinance Amending Chapter 10.69 of the Claremont Municipal Code\nADMINISTRATIVE ITEM

14. CONSIDERATION OF A SCHOOL RESOURCE OFFICER PROGRAM FRAMEWORK AND\nPROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF\nCLAREMONT AND THE CLAREMONT UNIFIED SCHOOL DISTRICT FOR A SCHOOL\nRESOURCE OFFICER POSITION (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council:\nA. Approve the School Resource Officer Program Framework that has been\nconsidered and approved by the Claremont Unified School District Board of\nEducation; and\nB. Authorize the City Manager to execute a Memorandum of Understanding\nbetween the City of Claremont and the Claremont Unified School District for\na School Resource Officer position and authorize the City Manager to make\nnon-substantive changes as necessary.\nAttachment(s): Memo from CUSD\nTrack Changes Framework\nClean Framework\nDraft SRO MOU

2. APPOINTMENT TO THE SAN GABRIEL VALLEY MOSQUITO ABATEMENT AND VECTOR\nCONTROL DISTRICT BOARD OF TRUSTEES\nRecommendation: Staff recommends the City Council appoint a member to serve on the San\nGabriel Valley Mosquito and Vector Control District Board of Trustees for a\ntwo- or four-year term commencing January 1, 2024.\nAttachment(s): SGV Mosquito & Vector Control Correspondence\nCouncil Assignment Reports\nCity Councilmembers may serve as representatives on regional organizations. This time is\nallocated for reports about their activities. For information about the Council's local,\nintergovernmental and regional appointments please visit the City website :\nwww.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.\nCITY MANAGER REPORT

3. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated November 22, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated November 22, 2023

6. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT BETWEEN THE\nCITY OF CLAREMONT AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS\nFOR THE EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS\nPROJECT - ARROW HIGHWAY & CAMBRIDGE AVENUE (FUNDING SOURCE: MEASURE\nM)\nRecommendation: Staff recommends the City Council authorize the City Manager to execute a\nMemorandum of Agreement between the City of Claremont and the San\nGabriel Valley Council of Governments for the Arrow Highway and\nCambridge Avenue First/Last Mile Improvements project.\nAttachment(s): Memorandum of Agreement

7. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT\nWITH WILLDAN ENGINEERING TO EXTEND THE TERM AND INCREASE

8. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH TUNNELWORKS\nSERVICES, INC. FOR THE SEWER REHABILITATION PROJECT - PHASE 5 (FUNDING\nSOURCE: SEWER FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an amendment to the Sewer\nRehabilitation Project - Phase 5 agreement with Tunnelworks Services, Inc.\nto increase the contract not-to-exceed amount from $327,789 to $334,007;\nB. Appropriate $6,218 from the Sewer Fund to cover the additional cost of\nChange Order 3; and\nC. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

9. AWARD OF CONTRACT TO EPSILON ENGINEERING, INC. FOR THE POLICE\nDEPARTMENT DISPATCH AND DETECTIVE BUREAU REMODEL PROJECT AND\nAPPROPRIATION OF FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT\nFUND)\nRecommendation: Staff recommends that the City Council:\nA. Award a contract to Epsilon Engineering, Inc. in the amount of $79,245\nfor the Police Department Dispatch Center and Detective Bureau Remodel\nProject; authorize a ten percent contingency in the amount of $7,925, for a\ntotal amount not to exceed $87,170; and authorize the City Manager to\nexecute the agreement;\nB. Appropriate $87,170 from the American Rescue Plan Act Fund to fund the\nfull cost of the remodel project; and\nC. Appropriate $15,000 from the American Rescue Plan Act Fund to fund the\ncost of the flooring for the project.