Costa Mesa — 2025-12-02

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL\nORDINANCES AND RESOLUTIONS\n25-597\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 25-598\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Jonathan Barillas, Jeffrey Brian Magy, Kyle\nSamuelson.\nAUTHORITY*\nAgenda December 2, 2025

4. REVIEW AND APPROVE RECOMMENDED CITY COUNCIL MEETING\nCALENDAR FOR 2026\n25-554\nRECOMMENDATION:\nReview and approve the proposed City Council Meeting Calendar for 2026.

5. AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL\nCOOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET FOR\nTHE PURCHASE OF EIGHT (8) ALLMAND PORTABLE LIGHT\nTOWERS\n25-570\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the use of Sourcewell’s Cooperative Agreement No. 091521-NAF\nwith National Auto Fleet Group for the purchase of eight (8) Allmand GR\nSeries portable light towers.\n2. Authorize the City Manager to execute the necessary documents for the\npurchase in the amount of $109,897 through National Auto Fleet Group\nlocated at 490 Auto Center Drive, Watsonville, CA 95076.\nAttachments: 1. Sourcewell Quote\nAUTHORITY*\nAgenda December 2, 2025

6. AUTHORIZE THE USE OF A COOPERATIVE AGREEMENT WITH\nLONG BEACH BMW FOR THE PURCHASE OF FOUR NEW 2026\nBMW R1300 RT-P POLICE MOTORCYCLES\n25-571\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the purchase of four (4) new 2026 BMW R1300 RT-P police\nmotorcycles based on pricing through a Goods Purchase Agreement\nbetween The City of San Bernardino and Long Beach BMW entered on June\n25, 2025.\n2. Authorize the City Manager to execute the necessary documents for the\npurchase in the amount of $164,439 from Long Beach BMW Motorcycles\nlocated at 2125 E. Spring Street, Long Beach, CA 90806.\n1. Agreement City of San Bernardino - Long Beach BMW 2025\n2. Bid Documents - Long Beach BMW 2025\nAttachments:

7. MEASURE M2 EXPENDITURE REPORT 25-587\nRECOMMENDATION:\nStaff recommends that the City Council adopt the proposed Resolution No.\n2025-xx, approving the Measure M2 Expenditure Report and authorize staff to\nsubmit the report to the Orange County Transportation Authority (OCTA).\n1. Proposed Resolution\n2. M2 Expenditure Report\nAttachments:\nAUTHORITY*\nAgenda December 2, 2025

8. FREEWAY MAINTENANCE AGREEMENT AND AGREEMENT FOR\nSHARING COSTS OF STATE HIGHWAY ELECTRICAL FACILITIES\n25-588\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve Freeway Maintenance Agreement between the State of California\nDepartment of Transportation (Caltrans) and the City of Costa Mesa for the I405 Improvements Project.\n2. Approve the Agreement for Sharing Costs of State Highway Electrical\nFacilities between Caltrans and the City of Costa Mesa.\n3. Authorize staff to accept any minor amendments to the agreements based\non final review by all parties and for the Mayor and City Clerk to execute final\nagreements.\n1. Freeway Maintenance Agreement\n2. 1993 ECSA Agreement\n3. New ECSA Agreement\nAttachments:\nAUTHORITY*\nAgenda December 2, 2025

9. ADAMS AVENUE BICYCLE FACILITY PROJECT (FROM HARBOR\nBOULEVARD TO FAIRVIEW ROAD), FEDERAL PROJECT NO.\nSTPL-5312(108), CITY PROJECT NO. 25-11\n25-589\nRECOMMENDATION:\nStaff recommends that the City Council:\n1. Adopt plans, specifications, and working details for the Adams Avenue\nBicycle Facility Project (From Harbor Boulevard to Fairview Road), Federal\nProject No. STPL-5312(108), City Project No. 25-11, and find the project\ncategorically exempt from CEQA.\n2. Approve a Public Works Agreement (PWA) in the amount of $2,268,636, and\na ten percent (10%) contingency in the amount of $226,864 to Excel Paving\nCompany, 2230 Lemon Avenue, Long Beach CA 90806.\n3. Approve a Professional Services Agreement (PSA) in the amount of\n$241,374 and a ten percent (10%) contingency in the amount of $24,137, to\nZ&K Consultants, Inc., 17130 Van Buren Blvd. #122, Riverside, CA 92504,\nfor construction management and inspection support services for the Adams\nAvenue Bicycle Facility Project.\n4. Authorize the City Manager and the City Clerk to execute the PWA and the\nPSA and any future amendments to the agreements within Council\nauthorized limits.\nENVIRONMENTAL DETERMINATION:\nThe proposed project is exempt from the California Environmental Quality Act\n(CEQA). The project involves an organizational or administrative activity of\ngovernment that will not result in direct or indirect physical change in the\nenvironment. The proposed project is categorically exempt under Section 15301\nrelating to the operation, repair, maintenance, permitting, and/or minor alteration\nof existing public facilities. A Notice of Exemption was prepared by City Staff,\nwas posted to the Office of Planning and Research on August 3, 2023, and was\nfiled and posted at the Orange County Clerk-Recorder Department on August\n10, 2023.\nThe proposed project is categorically excluded from the National Environmental\nPolicy Act (NEPA). Per the Code of Federal Regulations 23 CFR 771.117(c)(3),\nthe construction of bicycle and pedestrian lanes, paths, and facilities are\nconsidered actions that meet the criteria for categorical exclusions from NEPA\nand are deemed to not have any significant environmental impacts. A\nPreliminary Environmental Study classifying the project as categorically\nexcluded was submitted to the California Department of Transportation\n(Caltrans) on February 3, 2025. On March 20, 2025, Caltrans provided\nconcurrence with the NEPA determination of Categorical Exclusion.\nAUTHORITY*\nAgenda December 2, 2025\n1. Bid Abstract\n2. PWA - Excel Paving\n3. PSA - Z&K Consultants\nAttachments:\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE\nCITY OF NEWPORT BEACH FOR USE OF BEDS AT THE COSTA\nMESA BRIDGE SHELTER\n25-603\nRECOMMENDATION:\nApprove Amendment No. 2 (Attachment 1) to the Memorandum of\nUnderstanding with the City of Newport Beach, reducing their allocation of beds\nat the Costa Mesa Bridge Shelter from twenty-five (25) to twenty (20) and\nadjusting their associated costs, accordingly.\n1. 2nd Amendment Newport Beach Shelter MOU

2. Cost per Bed Analysis - FY 2025-26 Adopted Budget\nAttachments:\n2. PROVIDE DIRECTION TO STAFF TO EXPLORE TWO CITY BALLOT\nINITIATIVES PERTAINING TO TRANSIENT OCCUPANCY TAX AND\nBUSINESS LICENSE TAX\n25-583\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Provide direction to staff to explore placement of potentially two ballot\ninitiatives in the November 2026 elections to consider an increase in the City of\nCosta Mesa’s Transient Occupancy Tax (Hotel tax) and/or Business License\nTax.\nAttachments: 1. Nov 2026 Ballot Measure timeline 11 05 25

3. EMPLOYMENT AGREEMENT FOR CITY MANAGER 25-596\nRECOMMENDATION:\nConsider and approve the proposed agreement: (Attachment 1) with Cecilia\nGallardo-Daly to serve as City Manager commencing December 2, 2025.\nAttachments: 1. Employment Agreement

1. DRAFT FAIRVIEW PARK MASTER PLAN UPDATE: DISCUSSION\nAND APPROVAL OF RECOMMENDATIONS\n25-600\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Review and discuss the Draft Fairview Park Master Plan Update\n(Attachment 1) prepared by consultant Moore, Iacofano, Goltsman, Inc.\n(MIG); and\n2. Provide direction on the Draft Fairview Park Master Plan Update for\ninclusion in the final Fairview Park Master Plan Update for adoption.\n1. Draft Fairview Park Master Plan Update\n2. Fairview Park Master Plan Update Recommendations\nAttachments:

1. CONTINUATION REQUEST OF AN APPEAL OF THE PLANNING\nCOMMISSION’S DECISION TO UPHOLD THE ECONOMIC AND\nDEVELOPMENT SERVICES DIRECTOR’S DECISION TO DENY A\nREASONABLE ACCOMMODATION REQUEST TO DEVIATE FROM\nCERTAIN REQUIREMENTS OF THE ZONING CODE TO OPERATE A\nSOBER LIVING HOME, OPERATED BY THE OHIO HOUSE AT 115\nEAST WILSON STREET, UNITS A THROUGH E\n25-604\nRECOMMENDATION:\nStaff recommends the City Council open the public hearing and continue the\nitem to the February 3, 2026 meeting, pursuant to the applicants’ request.\nAttachments: 1. Continuation Request\nAUTHORITY*\nAgenda December 2, 2025

2. PUBLIC HEARING REGARDING THE DEVELOPMENT IMPACT FEES\nANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2025,\nAND THE TRAFFIC IMPACT FEE ANALYSIS\n25-582\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Receive and file the Development Impact Fees Annual Report (Attachment\n1) for the Fiscal Year ended June 30, 2025.\n2. Adopt resolution (Attachment 2) continuing the citywide traffic impact fee for\nnew development that incorporates recommendations from the Traffic\nImpact Fee Ad Hoc Committee and staff, which include:\n· Adopt a traffic impact fee of $231 per Average Daily Trip (ADT) based on\nthe Capital Improvement Projects in Attachment 4 and Active\nTransportation projects in the adopted Active Transportation Plan (ATP).\n· Approve allocation of up to ten percent (10%) of traffic impact fees\ntowards traffic signal synchronization projects.\n· Approve a five percent (5%) reduction in automobile trips as a result of\nATP implementation and an additional five percent (5%) reduction in\nautomobile trips for developments proposing to implement active\ntransportation improvements beyond typical development requirements.\n1. 2024-25 DIF Report\n2. Traffic Impact Fee Resolution

3. Citywide Traffic Impact Fee Annual_Report

4. TIF Calculations

5. Chronology of City Council Actions\nAttachments:\nAUTHORITY*\nAgenda December 2, 2025\nOLD BUSINESS: