Del Mar — 2024-07-08

1. Introduction of North Coastal Station Sheriff Captain Shane Watts\nRecommended Action: City Manager Ashley Jones will introduce Sheriff Captain\nShane Watts.\nReference: Clerk’s File No. 1101-2, 1503-19

10. Approval of National Environmental Policy Act (NEPA) Findings for the\nRiverpath Del Mar Extension Phase 3 Project\nRecommended Action: Staff recommends the City Council adopt the National\nEnvironmental Policy Act (NEPA) findings for the Riverpath Del Mar Extension\nPhase 3 Project and authorize the City Manager to execute the necessary\ndocuments to receive $680,000 in Federal funds from the Fiscal Year (FY) 2023\nCommunity Project Funding Grant.\nReference: Clerk’s File No. 803-3, 1403-4

11. First Amendment to Agreement for Contract Planning Services\nRecommended Action: Staff recommends that the City Council: 1) Approve the\nFirst Amendment to the Agreement between the City of Del Mar and Civic\nSolutions, Inc. (Attachment A) for contract planning services to extend the term\nfor an additional one-year period ending August 3, 2025, and adjust fees for\ninflation; and 2) Authorize the City Manager to execute the First Amendment.\nReference: Clerk’s File No. 406-1

12. First Amendment to Agreement with the Del Mar Village Association for\nEconomic Development and Business Support Services\nRecommended Action: Staff recommends that the City Council approve the First\nAmendment to the Agreement with the Del Mar Village Association for Economic\nDevelopment and Business Support Services (Attachment A) to reflect an\nincrease to contractual fees in Fiscal Years 2024-25 and 2025-26 totaling\n$25,000.\nReference: Clerk’s File No. 406-1, 1202-16

13. Approval of Fiscal Year 2024-25 Scope of Work with Solana Center for\nEnvironmental Innovations for Organics Recycling Compliance Support\nServices\nRecommended Action: Staff recommends that the City Council approve a scope\nof work for Fiscal Year (FY) 2024-25 for services totaling $35,000 with Solana\nCenter for Environmental Innovation (Solana Center) for organics recycling\ncompliance support services under an existing agreement between the Solana\nCenter and the Regional Solid Waste Association (RSWA) Joint Powers Authority,\nof which the City is a member agency, and authorize the City Manager to execute\nthe required documents.\nReference: Clerk’s File No. 406-1

14. Award of Construction Contract to Teichert Utilities for Utility\nUndergrounding District 1A – Stratford Court South Project & General\nProgram Update\nRecommended Action: Staff recommends that the City Council take the following\nactions:\n1) Award a $4,706,395 construction contract to Teichert Utilities (Attachment\nA) for the Utility Undergrounding District 1A – Stratford Court South Project;\n2) Approve a $425,228 Task Order with Utility Specialists Southwest, Inc. for\nConstruction Management and Inspection Services (Attachment B);\n3) Approve a $71,513 Task Order with NOVA Services, Inc. for Geotechnical\nServices (Attachment C);\n4) Approve a 10% project contingency of $519,316;\n5) Authorize the City Manager to execute the required documents and any\ncontract and Task Order changes, within the project contingency,\nnecessary to complete the work; and\n6) Amend the Fiscal Year 2024-2025 Operating and Capital Budget as\ndescribed in the Fiscal Impact section of the agenda report.\nReference: Clerk’s File No. 406-1, 1001-2

15. Transient Occupancy Tax Ballot Measure Argument in Favor\nRecommended Action: It is recommended that the City Council discuss the\nTransient Occupancy Tax (TOT) Ballot Measure argument in favor and provide\ndirection to the Mayor and Deputy Mayor who will draft the argument in advance\nof the August 15, 2024, deadline and direct staff to coordinate signatures from\nCouncilmembers who would like to sign as a proponent of the argument.\nReference: Clerk’s File No. 201-10, 402-1

16. City Councilmember Compensation Ballot Measure Argument in Favor\nRecommended Action: It is recommended that the City Council discuss the ballot\nargument in favor of the City Councilmember Compensation Ballot Measure and\nprovide general guidance/direction to the Mayor and Deputy Mayor who will draft\nthe argument in advance of the August 15, 2024, deadline and direct staff to\ncoordinate collection of signatures from Councilmembers who would like to sign\nas a proponent of the argument.\nReference: Clerk’s File No. 401-1, 402-1, 502-1

17. Continued to July 16, 2024 Special City Council Meeting: Resolution\nFinalizing City's Comments on SANDAG Rail Alignment NOP and\nAuthorization for Rail Subcommittee to Provide Additional Comments\nRecommended Action: This item is being continued to July 16, 2024, Special\nCity Council Meeting. Members of the public will have the opportunity to comment\non this item as part of the July 16, 2024, Special City Council Meeting.\nReference: Clerk’s File No. 1005-2, 1506-1

18. Designation of Voting Delegate and Voting Delegate Alternate(s) to the\nLeague of California Cities 2024 Annual Conference\nRecommended Action: Staff recommends that the City Council: 1) Appoint a\nvoting delegate and delegate alternate(s) to represent the City of Del Mar at the\nLeague of California Cities 2024 Annual Conference and authorize the City\nManager to complete the necessary paperwork and administrative actions; and\n2) Provide direction to the selected delegate(s) regarding voting on key issues.\nReference: Clerk’s File No. 1506-2

2. Breeders Cup Preparations\nRecommended Action: Receive presentation from Del Mar Village Association\nChief Executive Officer Jen Grove.\nReference: Clerk’s File No. 1502-10

3. Genasys Protect Emergency Communications System (EMS/Fire)\nRecommended Action: Receive a presentation from City of Encinitas Emergency\nManager Marie Jones-Kirk and Deputy Fire Chief Jorge Sanchez.\nReference: Clerk’s File No. 1103-1

5. Ratification of List of Demands, dated July 8, 2024\nRecommended Action: Ratify the List of Demands.\nReference: Clerk’s File No. 201-3

7. Approval of City of Del Mar Emergency Operations Plan\nRecommended Action: Staff recommends that the City Council adopt a\nResolution (Attachment A) approving the City of Del Mar Emergency Operations\nPlan.\nReference: Clerk’s File No. 1103-1

8. Agreement for Financial Advisory Services – NHA Advisors, LLC\nRecommended Action: Staff recommends that the City Council: 1) Approve a\nprofessional services agreement with NHA Advisors, LLC (Attachment A) for as-\nneeded financial advisory services for an initial three-year period effective July 8,\n2024, through July 8, 2027; 2) Approve a $20,000 Task Order (Attachment B) for\nservices related to Task 1 of the Citywide Undergrounding Program financing\nanalysis and authorize the City Manager to execute the Task Order and, if\nneeded, amend the Task Order by up to $10,000; 3) Authorize the City Manager\nto execute the agreement and any subsequent extensions to the term provided\nfor under the Agreement contingent upon satisfactory performance by the\nconsultant; and 4) Amend the Fiscal Year 2024-2025 Operating and Capital\nBudget as described in the Fiscal Impact section of the agenda report.\nReference: Clerk’s File No. 406-1

9. Third Amendment to Licensing Agreement for GovInvest Financial Software\nRecommended Action: Staff recommends that the City Council: 1) Approve a\nThird Amendment to the Licensing Agreement for financial software use with\nGovInvest, Inc. to extend the term of the Agreement through July 5, 2025\n(Attachment A); and 2) Authorize the City Manager to execute the Third\nAmendment.\nReference: Clerk’s File No. 406-1