Encinitas — 2023-10-25

10A. Application denial for the second year of the 2024\nMoonlight Beach Half Marathon Major Special Event.\nContact Person: Senior Management Analyst Gilliam\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the\nCalifornia Environmental Quality Act (CEQA) because\nit is not a “project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.”\nRecommended Action: Staff recommends that City\nCouncil denies approval for the second year of the\nmajor special event for the 2024 Moonlight Beach Half\nMarathon (Half Marathon, 10K, and 5K) tentatively\nscheduled to be held on Sunday, March 17, 2024.\n2023-10-25 Item 10A 2024 Moonlight Beach Half\nMarathon Second Year Request

10B. Proposed Amendment No.3 to the City Manager’s\nEmployment Agreement, effective July 1, 2023 and\nOctober 12, 2023. Contact Person: Mayor Kranz\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the\nCalifornia Environmental Quality Act (CEQA) because\nit is not a “project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.\nRecommended Action: 1) Consider approval of\nResolution 2023-124 titled, “A Resolution of the City\nCouncil of the City of Encinitas, California, Authorizing\nAmendment No. 3 to the City Manager’s Employment\nAgreement” and authorize the Mayor to execute\nAmendment No.3 to the Employment Agreement,\neffective July 1, 2023 and October 12, 2023; and 2)\nConsider approval of Resolution 2023-125 titled “A\nResolution of the City Council of the City of Encinitas,\nCalifornia, Approving and Adopting the City Manager\nPay Schedule” at the annual base salary of $286,416\neffective July 1, 2023 and a new annual base salary of\n$295,009 effective October 12, 2023.\n2023-10-25 Item 10B CM Antil Amendment No 3

8A. Approval to waive the full reading of the text of all\nordinances and resolutions introduced/adopted at this\nmeeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City\nClerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Minutes of the October 11, 2023,\nSpecial-Closed Session Meeting, and October 11,\n2023, Regular Meeting. Contact Person: City Clerk\nHollywood\nRecommended Action: Approve the Minutes.\n2023-10-25 Item 08B Minutes

8C. Approval of the Warrants List (Register of Demands).\nContact Person: Finance Manager Dinh\nRecommended Action: Staff recommends that the\nCity Council review and approve the warrants.\n2023-10-25 Item 08C Approval of Warrants List

8D. Agreement for as needed maintenance services with\nDesign Builders. Contact Person: Park Operations\nManager Norgard Environmental Considerations: The\naction being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA)\nbecause it is not a “project” under Section 15378(b)(5)\nof CEQA Guidelines. The action involves an\norganizational or administrative activity of government\nthat will not result in the direct or indirect physical\nchange in the environment.\nRecommended Action: Authorize the City Manager to\nexecute an As-Needed Maintenance Services\nAgreement with Design Builders, in conjunction with the\nCity Attorney in substantial form, for the initial three-\nyear term and authorize the City Manager to extend the\ncontract for an additional two-year term upon\nsatisfactory performance and mutual agreement. The\ntotal not-to-exceed contract cost if the option to renew\nis exercised is $650,000 over the five-year period.\n2023-10-25 Item 08D As Needed Maintenance Agenda\nReport

8E. Authorization to amend year three of the SOCBOX\nsecurity operations system monitoring software contract\nwith 1903 Solutions. Contact Person: IT Operations and\nEngineering Supervisor O’Connor Environmental\nConsiderations: The action being considered by the\nCity Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a\n“project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.\nRecommended Action: Authorize City Manager, or\ndesignee, to increase the cost for year three of the\nSOCBOX software contract in an amount of $12,491,\nfor a total not-to-exceed amount of $98,449 in FY 2023-\n24.\n2023-10-25 Item 08E Cybersecurity Monitoring Software

8F. Youth Commission Work Plan Outcomes for Fiscal Year\n2022-23 and Proposed Work Plan for Fiscal Year 2023-\n24. Contact Person: Recreation Supervisor Camarena\nEnvironmental Considerations: The action considered\nby the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a\n“project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.\nRecommended Action: 1) Receive final report\noutcomes for Fiscal Year 2022-23 Youth Commission\nWork Plan; and 2) Approve the proposed Fiscal Year\n2023-24 Youth Commission Work Plan.\n2023-10-25 Item 08F Youth Commission Work Plan

8G. Approve New Standards for Street Trenching and\nResurfacing. Contact Person: Engineer II Stryker\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the\nCalifornia Environmental Quality Act (CEQA) because it\nis not a “project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.\nRecommended Action: 1) Authorize the City Engineer\nto approve updated standard drawings for the City of\nEncinitas Engineering Design Manual for Street\nTrenching and Resurfacing; and 2) Adopt City Council\nResolution No. 2023-121 titled, “A Resolution of the\nCity Council of the City of Encinitas, California,\nApproving the 2023 Street Trenching and Resurfacing\nStandards and Incorporating them into Chapter 2 of the\nEngineering Design Manual.”\n2023-10-25 Item 08G New Street Standards for\nTrenching

8H. Off-cycle Fiscal Year 2023-24 Budget Amendment and\nAuthorization to Purchase Firefighter Self Contained\nBreathing Apparatus and Rapid Intervention Team\nPaks. Contact Person: Deputy Fire Chief Sanchez\nEnvironmental Considerations: The action being\nconsidered by the City Council is exempt from the\nCalifornia Environmental Quality Act (CEQA) because it\nis not a “project” under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or\nadministrative activity of government that will not result\nin the direct or indirect physical change in the\nenvironment.\nRecommended Action: 1) Adopt Resolution Number\n2023-123, titled “A Resolution of the City Council of the\nCity of Encinitas, California, Amending the Fiscal Year\n2023-24 Budget”; and 2) Authorize the Encinitas Fire\nDepartment to utilize the Request for Proposal\napproved by Sourcewell awarding Municipal\nEmergency Services (MES) Contract #032620 to\nprovide for the purchase of Firefighter Self Contained\nBreathing Apparatus (SCBAs) and Rapid Intervention\nTeam (RIT) Paks.\n2023-10-25 Item 08H SCBA Replacements