Encinitas — 2024-05-15

10A. Public Hearing to review and consider the introduction of City Council\nOrdinance No. 2024-04 proposing Municipal Code amendments which modify\nthe 2022 California Building Standards Code related to energy efficiency and\ngreen building. Environmental Considerations: The minor amendments\nproposed will not have a significant effect on the environment because the\nstrengthened requirements reduce hazards and accommodate features to\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nreduce environmental effects. Adoption of the amendments is exempt from\nenvironmental review as per Section 15308 of the CEQA Guidelines, which\nallows a categorical exemption for "actions taken by regulatory agencies, as\nauthorized by state or local ordinance, to assure the maintenance, restoration,\nenhancement, or protection of the environment where the regulatory process\ninvolves procedures for protection of the environment." Furthermore, the\namendments were previously evaluated in the Final Negative Declaration\n(ND) for the Climate Action Plan (Case No. 17-224), dated December 5, 2017,\nand Addendum to the ND (Case No. ENV-004106-2020), dated Oct 20, 2020.\nThe ND and the Addendum evaluated the potential environmental effects of\nthe implementation of the Climate Action Plan, including the adoption and\nenforcement of energy efficiency and renewable energy ordinances. This\nproject is within the scope of the Final Negative Declaration and the\nAddendum, and no further California Environmental Quality Act (CEQA)\ncompliance is required. Contact Person: Sustainability Analyst Wampler\nRecommended Action: Introduce City Council Ordinance No. 2024-04, titled\n"An Ordinance of the City Council of the City of Encinitas, California, Adopting\nAmendments to Chapter 23.12 (Uniform Codes for Construction) of Title 23\n(Building and Construction) of the Encinitas Municipal Code to Make Certain\nAmendments, Additions, and Deletions Related to Energy Efficiency and\nGreen Building."\n2024-05-15 Item 10A Green Building Amendment

10B. Authorization for the County of San Diego and San Diego County Sheriff’s\nDepartment to install and operate Automated License Plate Reader (LPR)\ncameras on traffic signals and light poles in the City using Flock Safety\nequipment. Environmental Considerations: The action being considered by\nthe City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Sheriff’s Captain Lawrence\nRecommended Action: 1) Authorize the City Manager to enter into a Right of\nEntry agreement with the County of San Diego and the San Diego County\nSheriff's Department in conjunction with the City Attorney, in substantial form\nto place seventeen fixed LPR cameras on City Traffic Signals and Light Poles;\nand 2) Authorize the City Manager to reimburse the County of San Diego and\nthe San Diego County Sheriff's Department in the amount of $53,550 for up to\nseventeen cameras.\n2024-05-15 Item 10B LPR Cameras

10C. Introduction of City Manager’s Proposed Fiscal Year 2024-25 Operating and\nCapital Budgets. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Finance Manager Sanderson\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nRecommended Action: 1) Review proposed FY 2024-25 operating and\ncapital budgets; 2) Receive public input; and 3) Provide direction to staff\nregarding revisions to the proposed operating and capital budgets for final\nconsideration and adoption on June 12, 2024.\n2024-05-15 Item 10C FY 2024-25 Budget Intro Agenda Report

11A. Presentation of new ways to interact with the City online. Contact Person: IT\nDirector Contreras\nRecommended Action: Receive and file the oral report and presentation.

4A. Presentation of Mayor’s Certificate of Recognition of Encinitas School\nCrossing Guards

4B. Presentation of Mayor’s Certificate for outgoin Planning Commissioner Kevin\nDoyle

4C. Presentation of the Senior Citizen Service Award Program

8B. Approval of Warrants List (Register of Demands). Contact Person: Finance\nManager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2024-05-15 Item 08B Approval of Warrants List

8C. Conflict of Interest Code Biennial Review. Environmental Considerations: The\naction being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: City Clerk Hollywood\nRecommended Action: Direct staff to review the City's Conflict of Interest\nCode to determine if changes are required and submit any necessary changes\nto the City Council prior to October 1, 2024.\n2024-05-15 Item 08C City Conflict of Interest Code Biennial Review

8D. Extend use of temporary lights at Leo Mullen Sports Park for Encinitas\nExpress. Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Recreation Services Manager Hamer\nRecommended Action: Approve and authorize the City Manager in\ncoordination with the City Attorney, to execute Amendment No. 8, extending\nthe compliance agreement for one additional year between the City of\nEncinitas and Encinitas Express for use of temporary lights at Leo Mullen\nSports Park.\n2024-05-15 Item 08D Amendment to Leo Mullen Compliance Agreement

8E. Request to waive city fees for the Silver Age Yoga Outreach (SAYCO)\nProgram held at the Encinitas Library Community Room and Cardiff Sports\nPark. Environmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Recreation Services Manager Hamer\nRecommended Action: 1) Approve waiving room rental and staffing fees for\nSAYCO to offer a one-hour senior yoga class at the Encinitas Library\nCommunity Room one day a week for a period of one year beginning July 1,\n2024, and ending June 30, 2025; and 2) Approve waiving commercial use\npermit fees for SAYCO, for one calendar year 2025, to offer a one-hour senior\nyoga class at the Cardiff Sports Park Expansion area two days a week.\n2024-05-15 Item 08E Fee Waiver Request for Silver Age Yoga Community\nOutreach

8F. Senior Citizen Commission Work Plan Outcomes for Fiscal Year 2023-24 and\nProposed Work Plan for Fiscal Year 2024-25. Environmental Considerations:\nThe action being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Recreation Center\nManager Goodsell\nRecommended Action: 1) Receive final reported outcomes for the Fiscal\nYear 2023-24 Senior Citizen Commission Work Plan; and 2) Approve the\nproposed Fiscal Year 2024-25 Senior Citizen Commission Work Plan.\n2024-05-15 Item 08F Senior Citizen Commission Work Plan

8G. Contract award for Activity Guide Production Services. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nthe direct or indirect physical change in the environment.Contact Person:\nSpecial Events and Projects Supervisor White\nRecommended Action: Authorize the City Manager to execute a two-year\nagreement with one two-year renewal option between the City of Encinitas and\nPrintingCEO, in conjunction with the City Attorney in substantial form, for a\ntotal agreement amount not to exceed $350,608 for graphic design, print\nlayout, printing and bulk mail preparation services for the Parks, Recreation,\nand Cultural Arts Activity Guide.\n2024-05-15 Item 08G Award Activity Guide Agreement

8H. Amendment 20 to the Agreement with Tyler Technologies, Inc. for the\npurchase of Time and Attendance software, Data Insights software and five (5)\nadditional days of Planned Annual Continuing Education (PACE) training.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: IT Applications Supervisor Van Pelt\nRecommended Action: Approve Amendment 20, in substantial form, in\nconsultation with the City Attorney, and authorize the City Manager, to enter\ninto the amended agreement with Tyler Technologies, Inc. for Time and\nAttendance software, Data Insights software and an additional 5 days of PACE\ntraining in an amount not to exceed $117,298 in FY 2023-24.\n2024-05-15 Item 08H Tyler Amendment 20

8I. Fifth Amendment to the National Pollutant Discharge Elimination System\n(NPDES) San Diego Regional Stormwater Copermittees Memorandum of\nUnderstanding. Environmental Considerations: The action being considered\nby the City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Environmental Programs Manager Steenblock\nRecommended Action: Adopt Resolution No. 2024-55 titled, "A Resolution of\nthe City Council of the City of Encinitas, California, Approving the Fifth\nAmendment to the National Pollutant Discharge Elimination System (NPDES)\nSan Diego Regional Stormwater Copermittees Memorandum of\nUnderstanding (MOU)," approving the Fifth Amendment to the National\nPollutant Discharge Elimination System San Diego Regional Stormwater\nCopermittees Memorandum of Understanding, and authorize the City Manager\nto execute the agreement.\n2024-05-15 Item 08I Regional Stormwater MOU 5th Amendment

8J. Approval of Plans and Specifications and Authorization to Advertise the Santa\nFe Drive Eastern Phase Corridor Improvements Project (CS19E).\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Engineer I Suleiman\nRecommended Action: 1) Approve the plans and specifications for the Santa\nFe Drive Eastern Phase Improvements Project; 2) Authorize the advertisement\nof the Santa Fe Drive Eastern Phase Improvements Project for construction\nbids; and 3) Adopt Resolution No. 2024-34 titled, "A Resolution of the City\nCouncil of the City of Encinitas Approving the Design and Plans for the\nConstruction of the Santa Fe Drive Corridor Eastern Phase Improvements\nProject, pursuant to Government Code Section 830.6."\n2024-05-15 Item 08J Santa Fe Eastern Phase Design Immunity

8K. Appropriation of Traffic Mitigation, RTCIP, and Flood Control Funds to\nLeucadia Streetscape Segment C West (CS23D) and Increase the\nConstruction Contract Not-to-Exceed Amount with Blue Pacific Engineering\nand Construction, Inc. Environmental Considerations: Pursuant to the\nCalifornia Environmental Quality Act, environmental clearance for the project\nwas provided under the Final Environmental Impact Report for the North Coast\nHighway 101 Streetscape Improvement Project (10-035 DR/CDP/EIR and 10-\n036 GPA/SPA/LCPA) and the Addendum to the Final Environmental Impact\nReport (SUBC-005527-2022) and NEPA was completed (HUD Grant No. B-\n23-CP-0159, SCH No. 2015091084) for the North Highway 101 Drainage\nImprovements Project (CD23A).? Contact Person: Principal Engineer\nWidelski\nRecommended Action: 1) Authorize the City Manager, in consultation with\nthe City Attorney, to appropriate uncommitted fund balances of $567,122 from\nthe Traffic Mitigation Fund (233), $453,964 from the Regional Transportation\nCongestion Improvement Program (RTCIP) Fund (233), and $648,318 from\nthe Flood Control Fund (239), for a total of $1,669,404 to the Leucadia\nStreetscape Segment C West (CS23D) Project; 2) Adopt City Council\nResolution No. 2024-51 titled "A Resolution of the City Council of the City of\nEncinitas, California, Amending the Fiscal Year 2023-24 Budget" for the\nLeucadia Streetscape Segment C West Project (CS23D); and 3) Authorize an\nincrease of $1,669,404 to the construction contract not-to-exceed amount with\nBlue Pacific Engineering and Construction, Inc. from $20,252,466 to\n$21,921,870.?\n2024-05-15 Item 08K Appropriation of Funds to Leucadia Streetscape Segment\nC West (CS23D)

8L. Increase the Not-to-Exceed Amount on the Conan Construction, Inc. (Conan)\nContract for the Pacific View Site Project from $5,807,374 to $6,057,374 and\namend the Pacific View Site Project (CF20D) budget to appropriate $250,000\nto fund expenses related to unforeseen SDG&E issues and delay.\nEnvironmental Considerations: The action being considered by the City\nCouncil are exempt from the California Environmental Quality Act (CEQA)\nbecause they are not a "project" under Section 15378(b)(5) of CEQA\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\nGuidelines. The actions involve organizational or administrative activities of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Senior Engineer Cabrera\nRecommended Action: Increase the Not-to-Exceed Amount on the Conan\nConstruction, Inc. Contract for the Pacific View Site Project (CF20D) by\n$250,000 from $5,807,374 to $6,057,374 and adopt City Council Resolution\nNo. 2024-49 titled, "A Resolution of the City Council of the City of Encinitas,\nCalifornia, Amending the Fiscal Year 2023-24 Budget" to Appropriate $250,000\nto Project No. CF20D, Pacific View Site Project\n2024-05-15 Item 08L Increase NTE for Conan due to SDGE Delay

8M. Authorize approval of agreements for consultant services for Annual Pavement\nRehabilitation Projects. Environmental Considerations: The actions being\nconsidered by the City Council are exempt from the California Environmental\nQuality Act (CEQA) because they are not a "project" under Section 15378(b)\n(5) of CEQA Guidelines. The actions involve organizational or administrative\nactivities of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Senior Engineer Cabrera\nRecommended Action: 1) Authorize the City Manager, or designee, to\nexecute a contract in substantial form, and any necessary amendments and\ntime extensions in consultation with the City Attorney, with CJ Roberts, Inc. in\nthe amount of $548,450 plus 15 percent contingency ($82,268) for a total not-\nto-exceed contract amount of $630,718 including any future contract\namendments for design services for the Annual Pavement Rehabilitation\nProjects (CS25A, CS26A, CS27A); and 2) Authorize the City Manager, or\ndesignee, to execute a contract in substantial form, and any necessary\namendments and time extensions in consultation with the City Attorney, with\nReddy Engineering Services, Inc. in the amount of $2,048,708 plus 15 percent\ncontingency ($307,306) for a total not-to-exceed contract amount of\n$2,356,014 including any future contract amendments for construction\nmanagement and inspection services for the Annual Pavement Rehabilitation\nProjects (CS24A, CS25A, CS26A, CS27A).\n2024-05-15 Item 08M Agreements for Consultants for Pavement Rehabilitation\nProjects

8N. Fiscal Year 2023-24 Third Quarter Operating and Capital Budget\nAmendments. Environmental Considerations: The action being considered by\nthe City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Finance Manager Sanderson\nRecommended Action: Adopt City Council Resolution No. 2024-53 titled "A\nResolution of the City Council of the City of Encinitas, California, Amending the\nFiscal Year 2023-24 Budget."\n5/10/24, 3:46 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4495\n2024-05-15 Item 08N Fiscal Year 2023-24 Third Quarter Operating and Capital\nBudget Amendments

8O. Approval of Encina Wastewater Authority Fiscal Year 2024/25 Operating and\nCapital Improvement Budgets. Environmental Considerations: The action\nbeing considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Senior Management\nAnalyst Elmore\nRecommended Action: Adopt Resolution No. 2024-50 titled, "A Resolution of\nthe City Council of the City of Encinitas, California, Approving the Fiscal Year\n2024-25 Operating and Capital Improvement Budgets of the Encina\nWastewater Authority in Accordance with the Joint Powers Basic Agreement."\n2024-05-15 Item 08O Approve Encina Wastewater Authority FY25 Budget

8P. Amendment No. 2 to Agreement for HVAC Controls Maintenance between the\nCity of Encinitas ("City") and Control Air Enterprises, LLC. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nSenior Management Analyst Elmore\nRecommended Action: Authorize the City Manager, in consultation with the\nCity Attorney, to execute an amendment to the agreement with Control Air\nEnterprises, LLC, in substantial form, for the installation of heating, ventilation,\nand air conditioning (HVAC) controls at the Pacific View Arts Center and HVAC\ncontrol upgrades at City Hall for an additional $55,300, and a new not-to-\nexceed agreement amount of $126,518 for the initial term.\n2024-05-15 Item 08P Second Amendment with Control Air Enterprises