Glendora — 2025-03-25

1. High School Student Reports

10. Approve State Homeland Security Program Subrecipient Agreement for Grant\nYear 2021 with the County of Los Angeles and an Agreement with Flock Group, Inc\nfor additional Automated License Plate Readers\nRECOMMENDED ACTION:\n— 1. Approve the 2021 State Homeland Security Program Subrecipient Agreement\nwith County of Los Angeles; and\n— 2. Approve a two-year agreement with Flock Group, Inc., for the use of eleven (11)\nadditional automated license plate readers in the amount of $104,450.\n— 3. Approve an increase in estimated revenues and a supplemental appropriation in\nthe FY2024-25 Midcycle Budget from Grant Funds 280 in the amount of $72,000.

11. Update on Addressing Homelessness\nRECOMMENDED ACTION:\n— 1. Receive an update on services provided and efforts undertaken to assist\nindividuals experiencing homelessness in the City;\n— 2. Award a Professional Services Agreement to the Los Angeles Centers for\nAlcohol and Drug Abuse (L.A. CADA) in the amount of $262,500 a year for a two-\nyear term for homeless services and temporary housing, with one optional one-year\nextension, for a not to exceed amount of $525,000; and\n— 3. Authorize the City Manager, or his designee, to execute the two-year\nProfessional Services Agreement with L.A. CADA with one optional one-year\nextension, including making minor non-substantive changes.

12. 2023-2025 Strategic Plan Update and Consideration of the Draft 2025-2027\nStrategic Plan\nRECOMMENDED ACTION:\n— 1. Receive an update on the 2023-2025 Strategic Plan;\n— 2. Receive an update and provide direction on the Draft 2025-2027 Strategic Plan\nNEW BUSINESS

13. Annual Report for the Business Improvement District and Consideration of a\nResolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year\n2026 for the Glendora Village Business Improvement District\nRECOMMENDED ACTION:\n— 1. Approve the FY 2025-2026 Business Improvement District Annual Report; and\n— 2. Adopt a City Council Resolution entitled, "A Resolution of the City Council\nAnnouncing Intentions to Levy and Collect Assessments for the Fiscal Year 2025-\n2026 for the Glendora Village Business Improvement District as Permitted by the\nParking and Business Improvement Area Law of 1989 (California streets and\nhighways code section 36500 et seq)."

14. Award a Contract to Doug Martin Contracting Company, Inc., for Citywide Slurry\nSeal Project FY 2024-25, Plan No. 1392, in an amount not to exceed $309,942\nRECOMMENDED ACTION:\n— 1. Adopt a Categorical Exemption from the California Environmental Quality Act\nPursuant to Section 15301(c) of the California Code of Regulations;\n— 2. Award the Contract to Doug Martin Contracting Company, Inc for Citywide\nSlurry Seal Project FY 2024-25, Plan No. 1392, in the amount of $309,942;\n— 3. Authorize a ten percent (10%) contingency in the amount of $30,994;\n— 4. Authorize the Public Works Director to execute any necessary change orders in\nan amount not to exceed 10% of the original contract amount; and\n— 5. Authorize the City Manager or his designee to execute the agreement including\nminimal and/or non-substantive changes.

15. Approve a Professional Services Agreement for Contract Services with SA\nAssociates, Inc. the Design of Water and Street Improvements and Bid Support for\nupon Cypress Avenue and Adjacent Streets, et al. in the amount of $238,000\nRECOMMENDED ACTION:\n— 1. Award an Agreement for Contract Services to SA Associates, Inc. for the design\nof water and street improvements and Bid Support for portions of Cypress Ave and\nadjacent streets, in the amount of $238,000;\n— 2. Authorize the City Manager or his designee to execute the Agreement, including\nany minimal and/or non-substantive changes; and\n— 3. Approve a supplemental appropriation from the Measure M Fund (234) in the\namount of $60,000 and the Water Capital Fund (502) in the amount of $178,000 for\nthis project.

16. Adopt and Allocated Funding for Programs Pursuant to the Economic Action\nPlan\nRECOMMENDED ACTION:\n— 1. Approve programs implementing the Economic Action Plan.\nMEMBER/STAFF CLOSING COMMENTS

2. Public Comments and Correspondence Received

3. A Proclamation proclaiming March as "American Red Cross" month

4. Affirm minutes from the February 25, 2025 and March 11, 2025 Regular Joint\nMeetings\nRECOMMENDED ACTION:\n— 1. Affirm minutes as presented.

5. City of Glendora and Glendora Successor Agency Investment Report for\nFebruary 2025\nRECOMMENDED ACTION:\n— 1. Receive and file the Monthly Investment Activity Report for February 2025.

6. Notice of Completion for Bennett Ave., Washington Ave., Westridge Ave. and\nBender Ave. Water and Street Improvements Project, Plan Nos. 1338 and 1339\nRECOMMENDED ACTION:\n— 1. Accept the completion of Bennett Ave., Washington Ave., Westridge Ave., and\nBender Ave. Water and Street Improvements Project, Plan Numbers 1338 & 1339 by\nGentry Brothers, Inc.;\n— 2. Approve the final contract amount of $4,330,143.79;\n— 3. Authorize the Mayor or his designee to sign & file the Notice of Completion with\nthe County of Los Angeles Registrar-Recorder;\n— 4. Authorize the City Manager to release the project retention in the amount of\n$216,507.19 to Gentry Brothers, Inc. 35 days following recordation of the Notice of\nCompletion;\n— 5. Authorize the release of the Payment Bond in the amount of $4,262,887.50, six\nmonths after recordation of the Notice of Completion, if no claims have been\nreceived; and\n— 6. Authorize the release of the Performance Bond one-year following recordation\nof the Notice of Completion if the improvements remain free from defects in materials\nand workmanship.

7. Notice of Completion for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia\nAve., Country Club Dr. and Country Club Vista St. Water and Street Improvements\nProject, Plan Nos. 1341-1345\nRECOMMENDED ACTION:\n— 1. Accept the completion of Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia\nAve., Country Club Dr. and Country Club Vista St. Water and Street Improvements\nProject, Plan Nos. 1341-1345 by Gentry Brothers, Inc.;\n— 2. Approve the final contract amount of $2,725,609.80;\n— 3. Authorize the City Manager or his designee to sign & file the Notice of\nCompletion with the County of Los Angeles Registrar-Recorder;\n— 4. Authorize the Mayor to release project retention in the amount of $136,280.49\nto Gentry Brothers, Inc. 35 days following recordation of the Notice of Completion;\n— 5. Authorize the Release of the Payment Bond in the amount of $3,047,880, six\nmonths after recordation of the Notice of Completion, if no claims have been\nreceived; and\n— 6. Authorize the release of the Performance Bond one year following recordation\nof the Notice of Completion if the improvements remain free from defects in materials\nand workmanship.

8. Approve Amendment No. 3 to Contract with HDL Software LLC for Business\nLicense and Transient Occupancy Tax Administration Services\nRECOMMENDED ACTION:\n— 1. Approve Amendment No. 3 to Contract with HDL Software LLC for Business\nLicense and Transient Occupancy Tax Administration Services for a one-year\nextension with authorization for the City Manager to extend the term.\nMEMBER AGENDA ITEMS

9. Update of Unscheduled Vacancies on Board of Library Trustees, Office No. 2\n(Term Expiring June 30, 2027) and Water Commission, Office No. 3 (Term Expiring\nJune 30, 2025)\nRECOMMENDED ACTION:\n— 1. Provide direction to staff on the unscheduled vacancy on the Board of Library\nTrustees (Office No. 2; Term ending June 30, 2027) and on the Water Commission\n(Office No. 3; Term ending June 30, 2025).\nUNFINISHED BUSINESS