Hawthorne — 2023-09-12

1. Hurricane Hilary Staff Recognition – Erika Lampkin

10. RESOLUTION NO. 8429 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN DESIGNATED CITY OF\nHAWTHORNE OFFICERS TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES\nFROM THE LOCAL AGENCY INVESTMENT FUND (“LAIF”). Motion to adopt.

11. RESOLUTION NO. 8430 - RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF HAWTHORNE, CALIFORNIA AUTHORIZING THE DESTRUCTION OF SECTION 8\nHOUSING RECORDS OVER THREE YEARS OLD, FOR FEBRUARY 01, 2012\nTHROUGH DECEMBER 31, 2019, PURSUANT TO RESOLUTION NO. 8430 (CITY OF\nHAWTHORNE HOUSING AUTHORITY RECORDS RETENTION SCHEDULE) AND\nPURSUANT TO GOVERNMENT CODE SECTION 34090 AND 24 CFR §908.101.\nMotion to adopt.

12. RESOLUTION NO. 8431 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA APPROVING AND AUTHORIZING SUBMITTAL OF\nAPPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA STRATEGIC GROWTH\nCOMMUNITY RESILIENCE CENTER PROGRAM AND EXECUTION OF ALL\nNECESSARY AGREEMENTS AND AMENDMENTS. Motion to adopt.

13. RESOLUTION NO. 8432 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA, PROCLAIMING SEPTEMBER 15, 2023 THROUGH\nOCTOBER 15, 2023 AS HISPANIC HERITAGE MONTH IN THE CITY OF\nHAWTHORNE, CALIFORNIA. Motion to adopt.

14. RESOLUTION NO. 8433 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA, CONSENTING TO THE ASSIGNMENT OF THE\nTHROUGH-THE-FENCE AGREEMENT AND CONCESSION AGREEMENT FOR\nAVIATION FUELING OPERATIONS FROM THE CHAPTER 7 TRUSTEE IN THE\nBANKRUPTCY CASE OF HAWTHORNE HANGAR OPERATIONS LP TO 3507 JNA LLC.\nMotion to adopt.\nBIDS: OPENINGS & RESULTS

15. Publicly receive, open and declare sealed bids for Sewer Main and Miscellaneous\nStorm Drain Improvement Project 2023 (Project # 23-04)

16. Publicly receive, open and declare sealed bids for Hawthorne Memorial Center\nHVAC System Upgrade (Project #23-08)

17. Public Hearing on the Draft 2022-2023 Consolidated Annual Performance and\nEvaluation Report (CAPER) for the Community Development Block Grant (CDBG)\nand Home Investment Partnerships (HOME) Programs.\nRECOMMENDED MOTION:\nThe staff recommend that the City Council:\n1. Conduct the public hearing and receive comments on the draft 2022-2023\nConsolidated Annual Performance and Evaluation Report (CAPER).\n2. Approve the 2022-2023 CAPER for the Community Development Block\nGrant (CDBG) and Home Investment Partnerships (HOME) Programs.\n3. Authorize the City Manager, or their designee, to submit the 2022-2023\nCAPER to the Department of Housing and Urban Development (HUD).\nORDINANCES

18. ORDINANCE NO. 2244 (1st Reading) – AN ORDINANCE OF THE CITY COUNCIL\nOF THE CITY OF HAWTHORNE, CALIFORNIA, ADDING SECTION 8.48.045 TO THE\nHAWTHORNE MUNICIPAL CODE TO ALLOW FOR AUTHORIZED INDOOR SMOKING\nFACILITIES AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH\nCEQA IN CONNECTION THEREWITH. Motion to introduce.

19. Employee Satisfaction Survey Update\nRECOMMENDED MOTION: Staff Recommends that the City Council receive and\nfile

2. Presentation from 3507 JNA LLC, New Hangar Operations at the Hawthorne\nAirport.

20. Northeast Hawthorne Mobility Improvement Project (Project # 21-05) – Out to\nBid.\nRECOMMENDED MOTION: Staff recommends that the City Council approve the\nPlans and Specifications and authorize the Director of Public Works to advertise\nfor construction bids with a return date of October 24, 2023.

21. Agreement for Homelessness Coordination Services with St. Margaret’s\nCenter/Catholic Charities of Los Angeles, Inc.\nRECOMMENDED MOTION: Staff recommends that the City Council approve the\nAgreement for Homelessness Coordination Services between the City of\nHawthorne and St. Margaret’s Center/Catholic Charities Los Angeles, Inc. and\nauthorize the City Manager to execute the agreement and any amendments\nthereto.

22. Retiree Healthcare Plan June 30, 2023 GASBS 75 Actuarial Report\nRECOMMENDED MOTION: Staff recommends that the City Council accept and\nfile the OPEB Valuation Report for Fiscal Year ending June 30, 2023.

23. Second Amended Agreement with City of Inglewood for the Supplemental Law\nEnforcement Support for Special Events in the City of Inglewood.\nRECOMMENDED MOTION: Approve the Second Amendment to the Agreement\nwith City of Inglewood for the supplemental law enforcement support for special\nevents in the City of Inglewood and authorize the City Manager or the Chief of\nthe Police Department to execute all documents related thereto.

24. Agreement and Purchase Order between the City of Hawthorne and Valsoft\nCorporation Inc. dba Cascade Software Systems, Inc for the Cost Accounting\nManagement System.\nRECOMMENDED MOTION: Staff recommends that the City Council approves\nthe Agreement and Purchase Order and authorize the City Manager to enter into\nand execute it on the City’s behalf.

25. Progress Payment #2 in the amount of $845,304.11 due to Elecnor Belco Electric\nof Chino, CA for Hawthorne Blvd Mobility Improvement Project – Phase II (Project\n# 23-01)\nRECOMMENDED MOTION: Staff recommends that the City Council approve this\nProgress Payment #2 to Elecnor Belco Electric of Chino, CA

26. Progress Payment #5 in the amount of $360,857.50 due to Elecnor Belco Electric\nof Chino, CA for Highway Safety Improvement Project Traffic Signal Upgrade and\nReconstruction 120th St Improvement Project – Prairie Ave to Felton Ave (Project\n# 21-06)\nRECOMMENDED MOTION: Staff recommends that the City Council approve this\nProgress Payment #5 to Elecnor Belco Electric of Chino, CA

27. Agreement and Purchase Order between the City of Hawthorne and E.J. Ward\nInc. for Intelligent Telematics and Fuel Control devices.\nRECOMMENDED MOTION: Staff recommends that the City Council approves\nthe Agreement and Purchase Order and authorize the City Manager to enter into\nand execute it on the Citys behalf.

28. Fiscal Year 2023/24 Blanket Purchase Orders.\nRECOMMENDED MOTION: Staff recommends the Council approve fiscal year\n2023/24 Blanket Purchase Orders (BPO’s) for supplies and services in a total\namount not to exceed $8,780,247.

29. Agreement and Purchase Order between the City of Hawthorne and Wrap Bully’s\nfor Police Vehicle Vinyl Wrapping Services.\nRECOMMENDED MOTION: Staff recommends that the City Council approves\nthe Agreement and Purchase Order and authorize the City Manager to enter into\nand execute it on the City’s behalf.

3. Multi-Jurisdictional Greening Opportunity - CalTrans Clean CA Program @ 105 Fwy.\n– David McNeil (Manning)

30. Agreement between the City of Hawthorne and Roadline Products Inc. and Pacific\nProducts & Services LLC. for the Supply of Traffic Signs and Associated Sign\nInstallation Hardware on an as needed basis.\nRECOMMENDED MOTION: Staff recommends that the City Council approve\nagreement with Roadline Products Inc. as the primary service provider on an as\nneeded basis and Pacific Products and Services LLC as an alternate and authorize\nthe City Manager or his designee to enter into and execute the agreements.

31. Award of Contract for Betty Ainsworth Gymnasium Roof Replacement\nProject (Project #23-03).\nRECOMMENDED MOTION: Staff recommends that the City Council authorize\nthe City Manager or his designee to award the project to Best Contractors\nServices.

32. City of Hawthorne Housing Rehabilitation Project (Project #23-09) - Out to Bid.\nRECOMMENDED MOTION: Staff recommends that the City Council approve the\nPlans and Specifications and authorize the Director of Public Works to advertise\nfor construction bids with a return date of September 14th, 2023.

33. Agreement Between the City of Hawthorne and the City of Manhattan Beach For\nSupplemental Law Enforcement (Medical Director) Services.\nRECOMMENDED MOTION: Staff recommends the City Council approve and\nratify the City Manager's to execution of the Agreement Between the City of\nHawthorne and the City of Manhattan Beach for supplemental law\nenforcement (Medical Director) services and authorize the City Manager to\nexecute the agreement and amendments thereto.

34. Report on status of short-term rental monitoring and compliance program\nRECOMMENDED MOTION: Staff Recommends that the City Council receive and\nfile

35. Approve agreement between the City of Hawthorne and The Lovejoy Foundation\nfor Animal Sheltering Services.\nRECOMMENDED MOTION: Staff recommends that the City Council approve an\nagreement with The Lovejoy Foundation, to provide animal sheltering services for\nthe City of Hawthorne, appropriate $72,000.00 from the General Fund to the\nAnimal Service Account (100-2101-230-00-40514) to cover the increase in costs\nof the agreement, and authorize the City Manager to execute the agreement any\nand all amendments thereto.

36. City Hall Renovation Project\nRECOMMENDED MOTION: Staff Recommends that the City Council approve\nfurther feasibility and design study by the staff.

37. Adoption of $560,453.72 in unclaimed currency to be deposited into the City’s\ngeneral fund, and the appropriation of that same amount, $560,453.72, to the\nPolice Department’s Contract Services Budget, 100-2101-000-0-0-40514; and\nApproval of the use of said adopted funds for the following:\n1. Approval of Purchase Order, not to exceed of $117,500.00 to the\nHawthorne School District to co-establish a Crossing Guard Program with the\nHawthorne School District with All City Management Services (ACMS); and\n2. Approve an Agreement between the Hawthorne Police\nDepartment and Axon Enterprise, Inc. for a five (5) year contract for Police Body\nCameras, in-car Police Vehicle Camera System, and Drone Camera Integration, in\nthe amount of $1,350,429.91; and\n3. Approval of Blanket Purchase Order, not to exceed $442,953.72\nto Axon Enterprise, Inc for the first year of the Axon contract services.\nRECOMMENDED MOTION: Staff recommends that the City Council approve the\nadoption of $560,453.72 in unclaimed currency, to be deposited into the City’s\ngeneral fund, and approve an appropriation of this adopted currency to the Police\nDepartment’s contract services budget (100-2101-000-0-0-40514).\nStaff recommends that the City Council approve the use of the appropriate funds\nfor the following purposes:\n1. A purchase order Not to Exceed $117,500.00 to the Hawthorne\nSchool District for the co-establishment of a pilot Crossing Guard Program with\nthe Hawthorne School District and All City Management Services.\n2. A contract with Axon Enterprise, Inc. for police body cameras,\nin-car police vehicle camera system, and drone camera integration in the amount\nof $1,350,429.91 for the five-year term of the agreement.\n3. A blanket purchase order Not to Exceed $442,953.72 to Axon\nEnterprise, Inc for the first two years of the Axon contract services.

38. Overview of the South Bay Cities Council of Government FY 2023-2024\nMembership Dues\nRECOMMENDED MOTION: Staff Recommends that the City Council receive and\nfile services provided by the South Bay Cities Council of Government.

39. Progress Payment #1 in the amount of $488,880.71 due to Martinez Landscape\nCompany, Inc. of Sylmar, CA for General Maintenance. (Project #22-05)\nRECOMMENDED MOTION: Staff recommends that the City Council approve this\nProgress Payment #1 to Martinez Landscape Company, Inc. of Sylmar, CA.

4. City Hall and Public Hall Presentation – LFA NAKADA+ OotDL

40. Annual Special Event Budget for Council Members (Patterson)

41. Proposed Opposition to AB 825 that Removes a City’s ability to Regulate Bicycles\non Sidewalks (Vargas)

42. Nominations of Commissioners for Planning, Civil Service, Youth and Senior\nCommissions. (Vargas)\nPlanning: Jennifer Houston\nGreg Guich\nLaurelia Walker\nRobert Prieto\nAutumn Edwards\nShahzad Barket (Also for Civil Service)\nCivil Service: Carmen Luz Rodriguez\nShahzad Barket (Also for Planning)\nSenior Citizen’s: Margaret Allen\nYouth Commission: Gabriela Zubia\nELECTED OFFICIALS REPORTS/RECOMMENDATIONS

43. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION AGAINST A\nTHIRD PARTY\n(Pursuant to subdivision (c) of Section 54956.9 (d)(4) of the California\nGovernment Code.)\nOne potential case - Patricia Byrd

44. CONFERENCE WITH LABOR NEGOTIATORS\n(Subdivision (a) of Section 54957.6 of the California Government Code.)\nName of Labor Negotiator(s): City Manager Vontray Norris and Human Resource\nDirector Erika Lampkin\nRegarding: Hawthorne Municipal Employees’ Association – Part-Time Employees\n(HMEA-PT)\nADJOURNMENT\nCERTIFICATION\nSTATE OF CALIFORNIA )\nCOUNTY OF LOS ANGELES ) SS\nCITY OF HAWTHORNE )\nI, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and\ncorrect copy of the foregoing City Council Meeting Agenda was posted not less than 72\nhours before the City Council Meeting to be held on Tuesday, September 12, 2023 .\n__________________________________\nDIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK

5. Approval of waiver of full readings of resolutions and ordinances on Tuesday,\nSeptember 12, 2023’s agenda. Motion to waive full readings.

7. City Treasurer requests approval of the warrants. Motion to approve the warrants.\nRESOLUTIONS

8. RESOLUTION NO. 8427 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA AUTHORIZING, APPROVING & RATIFYING THE\nACCEPTANCE OF THE GRANT YEAR 2022 ‘URBAN AREA SECURITY INITIATIVE\n(UASI)’ TOTALING $87,999.70 FOR THE PURCHASE OF VIGILANT ALPR\n(AUTOMATIC LICENSE PLATE RECOGNITION) CAMERA SYSTEM. Motion to adopt.

9. RESOLUTION NO. 8428 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nHAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN DESIGNATED CITY OF\nHAWTHORNE OFFICERS TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES\nFROM THE BANK OF THE WEST/BMO ACCOUNT. Motion to adopt.