Lancaster — 2024-11-12

1. Conference with Legal Counsel - Anticipated Litigation: significant\nexposure to litigation pursuant to Government Code\nSection 54956.9(d) (2) - four potential cases.

10. Montenegro v. Green, LASC Case No. 22AVCV01050

11. Perez v. Lancaster, LASC Case No. 23AVCV00577

12. City of Whittier v. Superior Court, LASC Case No. 23 STCP03579

2. Conference with Legal Counsel - Anticipated Litigation: consideration\nof initiation of litigation pursuant to Government Code\nSection 54956.9(d) (4) – four potential cases.

3. Conference Involving a Joint Powers Agency: Antelope Valley Air Quality\nManagement District Pursuant to Government Code Section 54956.96\nDiscussion will concern: Antelope Valley Air Quality Management\nDistrict v. United States Environmental Protection\nAgency, et al. 9th Cir. Case No. 23-1614 Name of local agency representative\non joint powers agency board: Marvin Crist, Ken Mann

4. Antelope Valley Groundwater Cases Included Action:\nLos Angeles County Waterworks District No. 40 v. Diamond Farming Co.\nSuperior Court of California, County of Los Angeles, Case No. BC325201;\nLos Angeles County Waterworks District No. 40 v. Diamond Farming Co.\nSuperior Court of California, County of Kern, Case No. S-1500-CV-254-348;\nWm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v.\nCity of Lancaster, Diamond Farming Co. v. Palmdale Water District\nSuperior Court of California County of Riverside, consolidated actions;\nCase Nos. RIC 353 840, RIC 344 436, RIC 344 668

5. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556

6. Romines v. City of Lancaster, et al,, LASC Case No. 20AVCV00345

7. Moujan v. City of Lancaster et al., LASC Case No. 20AVCV00205

8. Lancaster v. Netflix, et al., LASC 21STCV01881

9. Castro v. Lancaster

CC 1. Waive further reading of any proposed ordinance. (This permits reading the title only in lieu\nof reciting the entire text.)

CC 10. Stand Strong Business Recovery Loan Forgiveness.\nRecommendation(s):\n1. Approve the forgiveness of all Stand Strong Business Recovery loans awarded to\nbusinesses deemed “essential” by the State of California and/or the Los Angeles County\nDepartment of Public Health during the COVID-19 state of emergency.\n2. Authorize the City Manager or his designee to execute all related documents.\nThe proposed loan forgiveness would provide a significant financial boon for small, local\nbusinesses affected by the pandemic-related closures, thus helping to ensure their ongoing\noperation and protecting our community against further job losses.

CC 11. Change Order No. 11 for PWCP 24-014, Lancaster Municipal Stadium Renovation\nRecommendation(s):\n1. Recognize revenue in the amount of $32,557.50 to General Account No. 101.40000.4514,\nand appropriate an expenditure in the same amount to account CP11BS046.CONST GL Code\n10149900.8000.\n2. Approve Change Order No. 11 and increase the total amount of the contract with Bowe\nContractors, Inc., of Tehachapi, California, PWCP 24-014 Lancaster Municipal Stadium\nRenovation, by $2,037,742.74, for a total revised contract amount of $16,158,773.74.\nDuring construction, the Contractor encountered changed conditions. They discovered an\nexisting utility duct bank encased in concrete, containing 26 separate conduit runs in conflict\nwith the proposed renovation improvements. Contract Change Order No. 11 in the amount of\n$2,037,742.74 is in addition to the 20% contingency Council approved on August 13, 2024.

CC 12. Amendment to Conflict of Interest Code List of Designated Employment Classifications\nRecommendation(s):\nAdopt Resolution No.______, rescind Resolution No. 20-53 in its entirety and establishing\nthe List of Designated Employment Classifications and the Disclosure Categories of the\nConflict of Interest Code as provided in Section 2.40.030, Title 2, of the Lancaster Municipal\nCode.\nThe Political Reform Act requires every local government agency to review its Conflict of\nInterest Code biennially to determine if it is accurate or, alternatively, that the code must be\namended. In reviewing the Code, it was determined that the List of Designated Employee\nClassifications should be amended.

CC 13. Animal Care and Control Services Agreement\nRecommendation(s):\n1. Approve Agreement with Los Angeles County Department of Animal Care and Control\nto provide general animal services for a term of five years; and,\n2. Authorize the City Manager, or his designee, to pay invoices and to execute all contracts\nand associated documents.\nFor over 35 years, the City has contracted with the Los Angeles County Department of\nAnimal Care and Control (DACC) to provide all animal care and shelter services for\nLancaster residents. Under the proposed renewal agreement, Los Angeles Department of\nAnimal Care and Control would continue to provide general animal control services within\nthe city limits of the City of Lancaster.

CC 14. Tax Sharing Resolution for Proposed Annexation No. 14-457 into Los Angeles County\nSanitation District No. 14\nRecommendation(s):\n1. Adopt the Tax Sharing Resolution for proposed Annexation No. 14-457 into Los\nAngeles County Sanitation District No. 14.\n2. Direct the City Clerk to route three copies of the tax share resolution to the City Attorney\nand the Mayor for wet signatures.\nThe property owners have requested, in writing, annexation of property (Annexation No. 14-\n457) into the County Sanitation District No. 14 (District) in order to receive off-site disposal\nof sewage.

CC 15. Tax Sharing Resolution for Proposed Annexation No. 14-458 into Los Angeles County\nSanitation District No. 14\nRecommendation(s):\na. Adopt the Tax Sharing Resolution for proposed Annexation No. 14-458 into Los\nAngeles County Sanitation District No. 14\nb. Direct the City Clerk to route three copies of the tax share resolution to the City Attorney\nand the Mayor for wet signatures.\nThe property owners have requested, in writing, annexation of property (Annexation No. 14-\n458) into the County Sanitation District No. 14 (District) in order to receive off-site disposal\nof sewage.

CC 16.Award of Funds for Community Food Program.\nRecommendation(s):\n1. Award funds under the FY 2024-25 Community Food Program to the organizations and in\nthe amounts outlined in this staff report.\n2. Authorize the City Manager, or his designee, to finalize and execute any related documents\nin a form approved by the City Attorney.\nThe Lancaster City Council set aside $100,000.00 in the fiscal year 2024-25 budget to\nsupport the efforts of local nonprofit organizations to help fill this need in our community.\nAccordingly, the City released a Notice of Funding Availability (NOFA) inviting community\norganizations to apply for funding under the Community Food Program.

CC 17. Professional Services Agreement - Frydman Counsel\nRecommendation(s):\n1. It is recommended that the City Council approve the Professional Services Agreement with\nFrydman Counsel in an amount not to exceed $474,000.00, and authorize the City Manager,\nor his designee, to sign all documents; and\n2. Approve an appropriation of $474,000.00 from General Fund Balance to 10110000.5710\n3. Authorize the City Manager, or his designee, to execute any additional amendments to the\nAgreement deemed necessary to complete the project in a form approved by the City\nAttorney; and\n4. Find that this item is not a project pursuant to the California Environmental Quality Act\n(CEQA).\nSince July 2024, Frydman Counsel and the City of Lancaster have collaborated to empower\nCity executive staff with the knowledge, skills, and resilience in order to lead the City\neffectively.\nIn addition to their ongoing efforts, Frydman Counsel has been instrumental in providing\nstrategic implementation for the City of Lancaster employees through in person, one on one\ncoaching sessions, as well as delivering a strategic plan.

CC 18. Resolution Amending Employee Classification and Compensation Schedule and Increasing\nthe Full Time Equivalent (FTE) Headcount\nRecommendation(s):\nAdopt Resolution No. 24-XX, amending Resolution 24-57, establishing a compensation\nschedule for various classifications of employees of the City of Lancaster and establishing\nthe\nfollowing changes:\n• Moved the following 3100 series classification to 2100 series:\n• Assistant Chief of Police\n• Removal of the following classification to 2100 series:\n• Director of Public Safety\n• Addition of the following classification to 2200 series:\n• CEO of Lancaster Energy\n• City Manager\n• Redefined 2200 Series employee group benefits\n• Addition of the following classification to 5000 series:\n• Dispatcher\n• Redefined the 5100 Series employee group benefits\n• Reclass and appropriate funds for existing open position\n• Technician I to Supervisor for Parking Enforcement in Community Development\n• Addition of one (1) FTE positions and appropriate funds to the City of Lancaster raising the\ntotal city FTE count to 315\n• Assistant Director – Public Information, Communications, and Marketing\nAs the City of Lancaster continues to advance its Hydrogen Energy initiative, expand the\nLancaster Police Department, and strengthen its focus on public safety, community outreach,\npublic awareness, and civic engagement, there is an increasing need to fill key leadership\nroles.

CC 19. Monthly Reports of Investments – October 2024.\nRecommendation(s):\nAccept and approve the October 2024 Monthly Report of Investments as submitted.\nEach month, the Finance Department prepares a report listing the investments for all separate\nentities under the jurisdiction of the City as identified in the City’s Comprehensive Annual\nFinancial Report.

CC 2. Approve the City Council/Successor Agency/Financing/Housing/Power Authority Regular\nMeeting Minutes of October 22, 2024.

CC 20. Check Registers – October 6, 2024, through October 19, 2024\nRecommendation(s):\nApprove the Check and Wire Registers for payments made October 6, 2024, through October\n19, 2024, in the amount of $7,688,055.68 as presented.\nAt each regular City Council Meeting, the City Council is presented with a check and\nACH/wire registers listing the financial claims (invoices) against and paid by the City for the\npurchase of materials, supplies, services, and capital projects during the prior three to four\nweeks. This process provides the City Council with the opportunity to review the City’s\nexpenditures. Claims have been paid via checks, Automated Clearing House (ACH)\npayments, or federal wires. The justifying backup information for each expenditure is\navailable in the Finance Department.\nCOUNCIL AGENDA

CC 3. Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and\nStructures Engineering) Design Services for Lancaster Health District Phase 2 (formerly\nMedical Main Street) (Reference: PWCP 24-028)\nRecommendation(s):\n1. Approve Task Order 6 with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles,\nCalifornia, in accordance with the Multi-Year Professional Services Agreement for Lancaster\nHealth District Phase 2 (formerly Medical Main Street) Design Services in the amount of\n$272,912.00, plus a 10% contingency; and authorize the City Manager, or his designee, to\nsign all documents.\n2. Find the City has complied with the California Environmental Quality Act. A Notice of\nExemption was filed on June 8, 2021.\nThe City of Lancaster is looking to complete Phase 2 of the Lancaster Health District (LHD)\nInfrastructure Improvements Project (Project). This phase of the Project will construct\napproximately 0.6 miles of new complete streets to alleviate the current burden on the\nexisting arterial network, while providing necessary access to existing and proposed medical\nfacilities.

CC 4. AMENDED AND RESTATED LANCASTER MUNICIPAL STADIUM OPERATING\nAGREEMENT\nRecommendation(s):\nA. Approved the Amended and Restated Lancaster Municipal Stadium Operating Agreement.\nB. Authorize the City Manager or his designee to execute the Amended and Restated\nOperating Agreement.\nCity Council approved prior agreements for the operation of the Lancaster Municipal\nStadium with Antelope Valley Soccer, Inc. (Club) on August 23, 2023 (Original Agreement)\nand May 7, 2024 (Amendment No. 1). Through these agreements the club and the City of\nLancaster (City) are collaborating to bring professional soccer to the Antelope Valley with\ngames to be played in the renovated Lancaster Municipal Stadium.

CC 5. Lancaster Energy – 2023 Power Content Label and Attestation\nRecommendation(s):\nProvide the attestation specified under California’s Power Source Disclosure (PSD) Program,\nwhich requires the governing council of a public agency providing retail electric service to\nendorse the accuracy of each annual report and power content label, as submitted to the\nCalifornia Energy Commission, for the previous year. In the case of Lancaster Energy (LE),\nsuch attestations will be based on the California Choice Energy Authority’s (CalChoice)\ntechnical review and will address the 2023 Annual Reports and Power Content Labels (PCL)\nprepared for the LE community choice aggregation (CCA) program.\nTo fulfill its attestation requirements for 2023, Council is being asked to provide an\nattestation covering both the PCL and associated Annual Reports, as specified in the excerpt\nabove – both elements of the PSD Program reflect information that was consistently and\naccurately presented for the LE CCA Program. Consistent with applicable regulations, the\nPCL will be transmitted to all customers currently enrolled in the LE program via electronic\ncommunication or U.S. mail.

CC 6. Accept California Highway Patrol FY 24/25 CTFGP Education Grant\nRecommendation(s):\n1. Accept California Highway Patrol CTFGP Education Grant in the amount of $312,810.00\nto revenue account 23030000.4998\n2. Appropriate $312,810.00 to expenditure account 23030000.5656, for the implementation\nof programs funded by the CHP CTFGP Education Grant and purchase of supplies, services,\nand equipment.\n3. Authorize the City Manager or his designee to execute all contracts, amendments, and\nassociated documents, including memoranda of agreement, and other agreements necessary\nor appropriate to implement and expend up to $312,810.00 in accordance with the Funding\nAgreement Between California Highway Patrol and the City of Lancaster, subject to City\nAttorney approval.\nAll efforts will aim to reduce impaired driving incidents, via community engagement, digital\nmarketing, collaborative partnerships, and informal presentations.

CC 7. WARRANT AGREEMENT\nRecommendation(s):\nA. Accept the Warrant Agreement between the City of Lancaster and Antelope Valley Soccer,\nLLC.\nB. Authorize the City Manager or his designee to execute the Agreement.\nOn May 7, 2024, City Council approved a Restricted Stock Donation Agreement, by which\nAVS would issue six hundred and fifty thousand (650,000) shares of common stock to the\nCity. AVS is requesting to replace the Restricted Stock Donation Agreement with the Warrant\nAgreement. Through the Warrant Agreement, AVS will issue the City six hundred and fifty\nthousand (650,000) of the Company’s Membership Units at zero value per share.

CC 8. Authorize Deed Restriction for Rawley Duntley Park\nRecommendation(s):\nA. Authorize the execution of a deed restriction for Rawley Duntley Park.\nB. Authorize the City Manager, or his designee, to execute and submit all documents related\nto the Deed Restriction.\nAs a condition of the grant, the City must file a deed restriction to prevent the sale or transfer\nof the property during the contract performance period and safeguard its use for the intended\npurpose, thus benefiting the community.

CC 9. Application for U.S. Department of Housing & Urban Development (HUD), Community\nPlanning & Development Department (CPD), Older Adults Home Modification Program\n(OAHMP) Funds.\nRecommendation(s):\n1. Adopt Resolution No. _____ authorizing the submittal of an application to HUD’s\nCommunity Planning & Development Department for funding under the OAHMP program\nand authorizing the City Manager or his designee to execute all documents deemed necessary\nor appropriate to participate in the OAHMP program.\n2. If funded, accept the OAHMP grant award funds and appropriate said funds into an\nOAHMP Fund account number, to be created by Finance.\n3. Authorize the City Manager or his designee to expend any awarded funds (up to\n$2,000,000.00), in accordance with the OAHMP program. The OAHMP program caps\nindividual grant amounts at a $5,000.00 maximum.\nThe U.S. Housing & Urban Development Department Office of Lead Hazard Control and\nHealthy Homes has released a Notice of Funding (NOFO) for a new grant program targeted\nat minor home modifications for older adults. The program seeks to enable low-income\nelderly persons to remain in their homes through home modifications to reduce older adults’\nrisk of falling, improve general safety, increase accessibility, and to improve their functional\nabilities in their homes.

CA1. Discussion and consideration of nomination and appointment of new Planning Commission\nMember.\nCOUNCIL REPORTS

CR1. Council Reports\nLANCASTER HOUSING AUTHORITY