Monrovia — 2025-07-01

AR-1 Amendment to Title 13 (Public Services), Chapter 13.04 (Water Service) of the Monrovia Municipal\nCode Related to Backflow Enforcement and Minimum Meter Size for Fire Suppression;\nIntroduction and First Reading of Ordinance No. 2025-06\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Introduce, waive further reading of, and read by title only Ordinance No. 2025-06

AR-2 Amendment to Monrovia Municipal Code Chapter 12.32 (Parks) and Chapter 12.33 (Hillside\nWilderness Preserve) to update the City’s Official List of Designated Parks and the City’s Park\nRules; Introduction and First Reading of Ordinance No. 2025-10\nStaff Reference: Craig A. Steele, City Attorney\nRecommendation: Introduce, waive further reading of, and read by title only Ordinance No. 2025-10

AR-3 Adoption of Affordable Housing In-Lieu Fees for Eligible Residential Developments Pursuant to\nOrdinance No. 2025-03 (Affordable Housing Requirements); Resolution 2025-34\nStaff Reference: Sheri Bermejo, Community Development Director\nRecommendation: Adopt Resolution No. 2025-34

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the June 17, 2025, Regular and Special Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the June 17, Special and Regular Meetings of the Monrovia City\nCouncil

CC-10 Facility Lease Agreement with the Monrovia Historical Museum Foundation for Use of the\nMonrovia Historical Museum for the Period Ending June 30, 2035, with One (1) Five-Year Option\nto Extend\nStaff Reference: Dylan Feik, City Manager\nRecommendation: approve a Facility Lease Agreement with the Monrovia Historical Museum\nFoundation for use of the Monrovia Historical Museum for the Period Ending June 30, 2035, with one (1)\nfive-year option to extend, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-11 Service Maintenance Agreement and Upgrade Support Services with Konica Minolta Related to the\nOnBase Document Management System in an Amount Not to Exceed $47,576.77; Authorize a\nContingency Amount Not to Exceed $3,173.23, for a Total Expenditure Not to Exceed $50,750.00\nfor Fiscal Year 2025-26\nStaff Reference:\nRecommendation: Approve the maintenance agreement and application upgrade support with KonicaMinolta for the OnBase Document Management System in an amount not to exceed $47,576.77, authorize\na contingency amount not to exceed $3,173.23 for a total expenditure of $50,750.00 for Fiscal Year 202526, and authorize the City Manager to execute the necessary documents in a form approved by the City\nAttorney

CC-12 Task Order No. 3 with Willdan Engineering for Design Engineering Services for the Monrovia\nActive Community Travel Vinculum Phase 1 Project in an amount not to exceed $298,165; Approve\na Contingency in an amount not to exceed $59,600\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: approve Task Order No. 3 with Willdan Engineering for design engineering services\nfor the Monrovia ACTV Phase 1 Project in an amount not to exceed $298,165, approve a contingency in\nan amount not to exceed $59,600, and authorize the City Manager to execute the necessary documents\nin a form approved by the City Attorney

CC-13 Amendment No. 2 to the Consultant Services Agreement with Pacific Building Care, Inc., dba CCS\nFacility Services dated May 19, 2020, Related to Janitorial Maintenance Services at City Facilities,\nExtending the Term through the Period Ending June 30, 2026, in an Amount Not to Exceed\n$475,557.32 for Fiscal Year 2025-2026\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Amendment No. 2 to the Consultant Services Agreement with Pacific\nBuilding Care, Inc., dba CCS Facility Services for Janitorial Maintenance Services at City Facilities,\nextending the term through the period ending June 30, 2026, in an amount not to exceed $475,557.32 for\nFiscal Year 2025-2026; find that negotiation instead of formal quote process will best serve the City due\nto the specialized circumstances of the City’s immediate and continuing needs and ability to keep current\nservices without rate increases; and authorize the City Manager to execute the necessary documents in\na form approved by the City Attorney

CC-14 Ratification of Emergency Repair of City Facilities and Rights of Way by Various Contractors and\nVendors in the Total Amount of $221,149.72\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Ratify the emergency repairs to city facilities and rights of way by the various\ncontractors and vendors referenced in the Agenda Report in the total amount of $221,149.72

CC-15 Facility License Agreement with the Monrovia Historical Society for the Non-Exclusive Use of the\nGeorge H. Anderson House\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a Facility License Agreement with the Monrovia Historical Society and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-2 Payroll No. 13 in the Net Amount of $1,018,858.94, and Warrant Registers dated June 18 and June\n26, 2025, in the Total Amounts of $421,383.44 and $886,934.02, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 13 in the net amount of $1,018,858.94, and Warrant Registers\ndated June 18 and June 26, 2025, in the total amounts of $421,383.44 and $886,934.02, respectively

CC-3 On-Call Consultant Services Agreements with Stetson Engineers, Civiltec Engineering, Inc., MNS\nEngineers, Inc., and Craftwater Engineering, Inc. for Engineering Services for the Period Ending\nJune 30, 2028, with Two (2) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: approve the On-Call Consultant Services Agreements with Stetson Engineers,\nCiviltec Engineering, Inc., MNS Engineers, Inc., and Craftwater Engineering, Inc. for engineering services\nfor the period ending June 30, 2028, with two (2) one-year options to extend, and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney

CC-4 Cancellation of the August 5 and August 19, 2025, Regular City Council Meetings\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Cancel the regular City Council meetings in August 2025, with the intent to hold a\nproperly noticed meeting at an earlier time on August 5, 2025

CC-5 Consultant Services Agreement with NBS Government Finance Group for Annual Administration\nServices Related to the City’s Assessment Districts, Parcel Taxes, and Community Facilities\nDistrict Special Taxes in an Amount Not to Exceed $28,456.79 for the Period Ending March 31, 2026\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Approve the Consultant Services Agreement with NBS Government Finance Group\nfor administration services related to the City’s assessment districts, parcel taxes, and community\nfacilities districts in an amount not to exceed $28,456.79 for the period ending March 31, 2026, and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-6 Amendment No. 2 to the Agreement with NBS Government Finance Group Dated November 15,\n2022, to Modify Scope of Services, Increase Total Compensation by the Amount of $15,000.00 for a\nTotal Amount Not to Exceed $158,450.00, and Extend the Term Through June 30, 2026; Authorize\na Revised Total Contingency of $7,922.50\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Approve Amendment No. 2 to the Agreement with NBS Government Finance Group,\ndated November 15, 2022, to increase total maximum compensation by the amount of $15,000 for a total\ncompensation amount not to exceed $158,450, extend the term through June 30, 2026, authorize a revised\ntotal contingency of $7,922.50, and authorize the City Manager to execute the necessary documents in a\nform approved by the City Attorney

CC-7 Reaffirming the Annual Levy Amount for the Ad Valorem Override Tax, the Direct Assessment\nParcel Taxes at Approved Tax Rates, and the Community Facilities District (CFD) Special Taxes\nfor the 2025-26 Fiscal Year; Resolution Nos. 2025-36, 2025-37, 2025-38, 2025-39, and 2025-40\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Adopt Resolution Nos. 2025-36, 2025-37, 2025-38, 2025-39, and 2025-40

CC-8 License and Maintenance Agreement and Upgrade/Migration Support Services with Motorola\nSolutions Related to the Flex Dispatch and Records Management Database System and ArcGIS Pro\nfor Flex in an Amount Not-to-Exceed $90,900.00 for Fiscal Year 2025-2026\nStaff Reference: John Donchig, Police Captain\nRecommendation: Approve the annual agreement and Arc GIS Pro Migration upgrade with Motorola\nSolutions in the total annual amount not to exceed $90,900.00 for Fiscal Year 2025-2026, and authorize\nthe City Manager or his designee to execute the necessary documents in a form approved by the City\nAttorney

CC-9 Consultant Services Agreement with Jovenville, LLC dba We The Creative for Design, Production,\nand Printing of Four (4) Issues of Monrovia Today Annually in an Amount Not to Exceed $180,000\nfor the Period Ending June 30, 2028, with Two (2) One-Year Options to Extend, and Additional\nOn-Call Design Services on a Per Project Price Basis\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve a Consultant Services Agreement with We The Creative for the design,\nproduction, and printing of four (4) issues of the Monrovia Today publication annually in an amount not\nto exceed $60,000 per year or $180,000 for the period ending June 30, 2028, with two (2) one-year option\nto extend, and additional on-call design services on a per project basis, and authorize the City Manager\nto execute the necessary documents in a form approved by the City Attorney

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Updated Local Responsibility Area Fire Hazard Severity Zone Map Dated March 24, 2025,\nPursuant to Government Code Section 51179; Adoption of Ordinance No. 2025-08\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Adopt Ordinance No. 2025-08\nREPORTS OF CITY MANAGER AND STAFF