Newport Beach — 2024-05-28

1. Minutes for the May 14, 2024 City Council Meeting\nWaive reading of subject minutes, approve as written, and order filed.\nMinutes

10. Award and Approval of Purchase Agreement with Florence Marine X, LLC\nfor Junior Lifeguard Program Uniforms and Apparel\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly; and\nb) Approve a Purchase Agreement with Florence Marine X, LLC for Junior\nLifeguard Uniform Apparel for a not-to-exceed amount of $1,816,000, with a\ntwo-year initial term with three additional, one-year extensions (for an\napproximate total five-year term), and authorize the Mayor and City Clerk to\nexecute the agreement.\nStaff Report\nAttachment A - Purchase Agreement\nMay 28, 2024\nMISCELLANEOUS

11. Planning Commission Agenda for the May 23, 2024 Meeting\nReceive and file.\nPlanning Commission Action Report & Tentative Schedule\nPlanning Commission Agenda

12. Accept the 2021 Emergency Management Performance Grant\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly;\nb) Accept the grant funding in the amount of $13,270 to be used in support of the\nCity of Newport Beach’s emergency management program; and\nc) Approve Budget Amendment No. 24-073 to accept grant funds from FEMA\nthrough the County of Orange, increase revenue estimates by $13,270 in account\n0103511-431250 and increase expenditures appropriations by $13,270 in\naccount 0103511-821005.\nStaff Report\nAttachment A - Budget Amendment

13. Accept the 2022 Emergency Management Performance Grant\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly;\nb) Accept the grant funding in the amount of $14,269 to be used in support of the\nCity of Newport Beach’s emergency management program; and\nc) Approve Budget Amendment No. 24-074 to accept grant funds from FEMA\nthrough the County of Orange, increase revenue estimates by $14,269 in account\n0103511-431250 and increase expenditures appropriations by $14,269 in\naccount 0103511-821005.\nStaff Report\nAttachment A - Budget Amendment\nMay 28, 2024

14. Annual Report and Renewal of the Military Equipment Use Policy for the\nNewport Beach Police Department\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly;\nb) Receive and file the 2023 Annual Military Equipment Report; and\nc) Renew the Military Equipment Use Policy for the Newport Beach Police\nDepartment, including minor changes to the list of authorized munitions, as\nspecified.\nStaff Report\nAttachment A - 2023 Annual Military Equipment Report\nAttachment B - Military Equipment Use Policy\nAttachment C - Military Equipment Use Policy Appendix A (redline)

15. Fiscal Year 2023-24 Third Quarter Financial Report\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly;\nb) Approve Budget Amendment No. 24-071, adjusting revenue estimates and\nexpenditure appropriations for the Fiscal Year 2023-24 budget as outlined in the\nreport; and\nc) Receive and file the report of budget amendments for the third quarter.\nStaff Report\nAttachment A - Budget Amendment\nAttachment B - Budget Amendments for the Third Quarter

16. Set Public Hearing Date to Adopt Fiscal Year 2024-2025 Budget\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly; and\nb) Schedule a public hearing of the City’s Proposed Budget for Fiscal Year 2024-\n2025 for June 11, 2024, and direct the City Clerk to publish a notice of said\nhearing in accordance with Section 1102 of the Newport Beach Charter.\nStaff Report\nACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR\nTHOSE ITEMS REMOVED\nMay 28, 2024

2. Reading of Ordinances\nWaive reading in full of all ordinances under consideration, and direct the City\nClerk to read by title only.\nMay 28, 2024\nCONTRACTS AND AGREEMENTS

3. Balboa Pier Maintenance (Project No. 24H09) - Notice of Completion for\nContract No. 9323-1\na) Accept the completed work and authorize the City Clerk to file a Notice of\nCompletion for the project;\nb) Authorize the City Clerk to release the Labor and Materials Bond 65 days after\nthe Notice of Completion has been recorded in accordance with applicable\nportions of Civil Code; and\nc) Release Faithful Performance Bond one year after acceptance by the City\nCouncil.\nStaff Report\nAttachment A - Location Map

4. FY 2022-23 Traffic Signal Rehabilitation Project (Project No. 23T01) - Notice\nof Completion for Contract No. 9095-1\na) Accept the completed work and authorize the City Clerk to file a Notice of\nCompletion for the project;\nb) Authorize the City Clerk to release the Labor and Materials Bond 65 days after\nthe Notice of Completion has been recorded in accordance with applicable\nportions of Civil Code; and\nc) Release Faithful Performance Bond one year after acceptance by the City\nCouncil.\nStaff Report\nAttachment A - Location Map

5. Water Transmission Main Valve Replacement Phase 2 (Project No. 18W12) -\nNotice of Completion for Contract No. 7539-3\na) Accept the completed work and authorize the City Clerk to file a Notice of\nCompletion for the project;\nb) Authorize the City Clerk to release the Labor and Materials Bond 65 days after\nthe Notice of Completion has been recorded in accordance with applicable\nportions of Civil Code; and\nc) Release Faithful Performance Bond one year after acceptance by the City\nCouncil.\nStaff Report\nAttachment A - Location Map\nMay 28, 2024

6. 38th Street and Lake Avenue Landscape Improvement Project - Award of\nContract No. 9008-1 (24L01)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15302(c), Class 2 (replacement of existing public facilities\ninvolving negligible or no expansion of existing use) of the CEQA Guidelines,\nbecause this project has no potential to have a significant effect on the\nenvironment;\nb) Approve the project plans and specifications;\nc) Approve Budget Amendment No. 24-076 appropriating $152,041.70 in\nincreased expenditures in Account No. 16701-980000-24L01 from the Oceanfront\nEncroachment Fund unappropriated fund balance;\nd) Award Contract No. 9008-1 to S&H Civilworks for the total bid price of\n$193,067 for the 38th Street and Lake Avenue Landscape Improvements project,\nand authorize the Mayor and City Clerk to execute the contract; and\ne) Establish a contingency of $29,000 (approximately 15% of total bid) to cover\nthe cost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map\nAttachment B - Budget Amendment

7. Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement\nRehabilitation - Award of Contract No. 8833-2 (22R11)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(c), Class 1 (maintenance of existing public facilities\ninvolving negligible or no expansion of use) of the CEQA Guidelines, because this\nproject has no potential to have a significant effect on the environment;\nb) Approve the project plans and specifications;\nc) Approve Budget Amendment No. 24-078 appropriating $42,000 in new\nrevenue and expenditures from Orange County Sanitation District to Account No .\n13501-980000-22R11;\nd) Award Contract No. 8833-2 to R.J. Noble Company for the total bid price of\n$5,119,060 for the Balboa Boulevard, Newport Boulevard, and 32nd Street\nPavement Rehabilitation project, and authorize the Mayor and City Clerk to\nexecute the contract; and\ne) Establish a contingency of $512,000 (approximately 10 percent of total bid) to\ncover the cost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map\nAttachment B - Budget Amendment\nMay 28, 2024

8. Irrigation Controllers Replacement - Award of Contract No. 9527-1\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly;\nb) Award Contract No. 9527-1 to American Landscape, Inc. for the total bid price\nof $729,950 for the replacement of 59 irrigation controllers, and authorize the\nMayor and City Clerk to execute the agreement; and\nc) Establish a contingency of $36,500 (approximately 5% of total bid) to cover\nthe cost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Contract

9. General Liability Third Party Administrator - Approval of Professional\nServices Agreement with AdminSure, Inc.\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a physical change to the\nenvironment, directly or indirectly; and\nb) Approve a five-year Professional Services Agreement with AdminSure, Inc. for\nThird Party General Liability Claims Administration Services at a not-to-exceed\namount of $673,228, and authorize the Mayor and City Clerk to execute the\nAgreement.\nStaff Report\nAttachment A - Professional Services Agreement