Orange — 2023-02-14

1.4 PRESENTATIONS/ANNOUNCEMENTS\n2. PUBLIC COMMENTS\nAt this time, members of the public may address the Council on matters not listed on\nthe agenda within the subject matter jurisdiction of the City Council, provided that NO\naction may be taken on off-agenda items unless authorized by law. Public Comments\nare limited to three (3) minutes per speaker.\n3. CONSENT CALENDAR\nAll items on the Consent Calendar are considered routine and are enacted by one\nmotion approving the recommended action listed on the Agenda. Any member of the\nCity Council, staff or the public may request an item be removed from the Consent\nCalendar for discussion or separate action. Unless otherwise specified in the request to\nremove an item from the Consent Calendar, all items removed shall be considered\nimmediately following action on the remaining items on the Consent Calendar.

3.10. Approval of plans and specifications for Replacement of Rolling Garage Doors at\nVarious Locations; and authorization to advertise for bids.\nRecommended Action:\nApprove plans and specifications and authorize advertising for Bid No. 22-23.32\nAttachments: Staff Report

3.11. Claims for Damages.\nRecommended Action:\nDeny the following claims and refer to City Attorney and Claims Adjuster:\n1. Nora Ochoa\n2. D. Christine Collins\n3. John Tseheridis\n4. Alannah Noel Angel\n5. Warren Muir and Terri Glover\n6. Vicki Short\nAttachments: Staff Report\n

3.2. Confirmation of warrant registers dated January 5, 13, 19, and 27, 2023.\nRecommended Action:\nApprove.\nAttachments: Staff Report

3.4. First Amendment to Fiscal Year 2022-2023 Community Development Block Grant\nProgram Memorandum of Understanding and Second Amendment to the\n2022-2023 Annual Action Plan to increase funding for the project.\nRecommended Action:\n1. Authorize the Amendment to the Memorandum of Understanding (AGR-7407) to\nincrease proposed project CDBG funding by $97,980.66, for a total not-to-exceed\namount of $727,510.66, amend the Project Description to reflect the revised project\nscope, and authorize the City Manager or his designee to execute the amendment\non behalf of the City.\n2. Authorize the Second Amendment to the 2022-2023 Annual Action Plan to increase\nthe allocation to the 2022-2023 Street Rehabilitation project by $97,980.66 to a total\nallocation of $727,510.66 and submit the Amendment to the Department of Housing\nand Urban Development (HUD).\n3. Authorize the transfer of $97,980.66 from expenditure account number\n310.9645.57130.11070, Community Development Block Grant - Contingency to\nexpenditure account number 310.9645.56582.20500, Community Development\nBlock Grant - Sycamore and Palmyra Neighborhoods Street Rehabilitation.\nAttachments: Staff Report\nFirst Amendment to the Memorandum of Understanding\nSecond Amendment to the 2022-2023 Annual Action Plan

3.5. First Amendment to Agreement with Complete Paperless Solutions, LLC for\nLaserfiche annual maintenance and dedicated support.\nRecommended Action:\nApprove the amendment to the agreement with Complete Paperless Solutions, LLC for\na three-year term totaling $196,050, paid in three one-year increments of $65,350 for\nLaserfiche support, and providing product updates and enhancements; and authorize\nthe Mayor and City Clerk to execute on behalf of the City.\nAttachments: Staff Report\nFirst Amendment to Agreement with Complete Paperless Solutions,\nLLC

3.6. First Amendment to Agreement for Production of Orange International Street Fair\nwith Orange International Street Fair, Inc.\nRecommended Action:\nApprove the Amendment to Agreement with Orange International Street Fair, Inc. for\nProduction of Orange International Street Fair; and authorize the Mayor and City Clerk\nto execute on behalf of the City.\nAttachments: Staff Report\nFirst Amendment to Agreement for Production of Orange\nInternational Street Fair

3.7. Appropriation of $34,186 in designated grant funding received from the California\nDepartment of Resources Recycling and Recovery for the Beverage Container\nRecycling City Payment Program.\nRecommended Action:\n1. Accept into the City’s revenue budget a $34,186 grant from the California\nDepartment of Resources Recycling and Recovery into revenue account number\n220.5022.45290.20526, Sewer - Beverage Container Program 21-22.\n2. Authorize the appropriation of $34,186 into the following expenditure account\nnumbers Sewer - Beverage Container Program 21-22:\n220.5022.51001.20526 Contractual Services $20,686\n220.5022.53001.20526 Materials and Supplies $12,000\n220.5022.50002.20526 Regular Salaries - Misc $ 1,500\nAttachments: Staff Report

3.8. Approval of plans and specifications for Annual Pavement Maintenance at\nVarious Locations, Fiscal Year 2022-2023; and authorization to advertise for bids.\nRecommended Action:\nApprove the plans and specifications and authorize advertising for Bid No.22-23.27\n(SP-4228).\nAttachments: Staff Report\nLocation Maps

3.9. Approval of plans and specifications for Taft Avenue & Lewis Street Water\nQuality Storm Drain Improvement Project, and authorization to advertise for bids.\nRecommended Action:\nApprove plans and specifications and authorize advertising for Bid No. 22-23.29.\nAttachments: Staff Report\nLocation Map

6.1. Annual presentation of Local Appointments List of all City Boards, Commissions,\nand Committees.\nRecommended Action:\n1. Confirm Mayor Slater’s recommendation to reappoint the following eligible existing\npositions: CDBG Program Committee Members Kim Le and Connie Benson for\ntwo-year terms respectively expiring June 30, 2025; Design Review Committee\nMember Anne McDermott for a four-year term expiring June 30, 2027; Investment\nand Audit Committee Members Jordan Prell and Aaron Christensen for two-year\nterms respectively expiring June 30, 2025; Library Board of Trustee Member Susie\nHuber for a three-year term expiring June 30, 2026; and Planning Commissioner\nDave Simpson for a four-year term expiring June 30, 2027.\n2. Confirm Mayor Slater’s recommendation to appoint Melissa Mikail and Elaine\nMuselli to the CDBG Program Committee for two-year terms respectively expiring\non June 30, 2025.\n3. Accept the Local Appointments List and direct the City Clerk to post pursuant to the\nMaddy Act.\n4. Direct the City Clerk to post a Notice of Scheduled Vacancy for the following\nexisting positions:\na. Planning Commission due to expiration of Ernest Glasgow’s term on June\n30, 2023\nb. Traffic Commission due to expiration of Christian Vaughan’s term on June\n30, 2023\nAttachments: Staff Report\nLocal Appointments List\nAttendance Reports

6.2. Adoption of Resolution No. 11432 setting the membership number, qualifications\nand related information for City boards, committees and commissions.\nRecommended Action:\n1. Adopt Resolution No. 11432. A Resolution of the City Council of the City of Orange\nrescinding Resolution Nos. 10229, 11387, 11388, 11355 and 11409 and\nestablishing the number of members, qualifications for membership, purpose,\ncompensation and meetings for specified City boards, committees and\ncommissions.\n2. Direct the City Clerk to post a Notice of Vacancy of any newly-created positions\npursuant to the Maddy Act.\n3. Direct the City Attorney to prepare an ordinance amending the Orange Municipal\nCode to delete the requirement for a school district representative on the Traffic\nCommission, along with other applicable revisions.\nAttachments: Staff Report\nResolution No. 11432

6.3. Accept resignation of Jonathan Trapesonian from the Planning Commission.\nRecommended Action:\nAccept the resignation of Commissioner Jonathan Trapesonian effective February 24,\n2023, and direct the City Clerk to post a Notice of Vacancy pursuant to the Maddy Act.\nAttachments: Staff Report\nLetter of resignation

6.4. Consider the removal of Commissioners Mike Rouse and Chrissy Vaughn from\nthe Park Planning and Community Events Commission.\nRecommended Action:\nConsider Mayor Slater’s recommendation to remove Commissioner Mike Rouse and\nCommissioner Chrissy Vaughn from the Park Planning and Community Events\nCommission, and direct the City Clerk to post a Notice of Vacancy for both positions\npursuant to the Maddy Act.\nAttachments: Staff Report\nOMC 2.55.010 Removal of Members\n7. ADMINISTRATIVE REPORTS

7.1. Employment Agreement with City Attorney Mary E. Binning.\nRecommended Action:\nApprove Employment Agreement with City Attorney Mary E. Binning.\nAttachments: Staff Report\nEmployment Agreement

7.2. A follow-up report on healthcare and retirement benefit options for elected City\nCouncilmembers.\nRecommended Action:\nProvide direction to staff regarding healthcare and retirement benefits for elected City\nCouncilmembers and direct staff to incorporate any decisions into a future Orange\nMunicipal Code (OMC) Ordinance amendment, California Public Employees’\nRetirement System (CalPERS) contract amendment, and a Section 125 premium only\nplan document, if applicable.\nAttachments: Staff Report\n2023 Monthly Premium Rates\nCouncil Benefits Costing Projections

7.3. Status of Fiscal Year 2022-23 budget and preliminary projections for Fiscal Year\n2023-24 budget preparation.\nRecommended Action:\nReceive and file report, and approve the following in one motion:\n1. Authorize the transfer of $950,000 from the General Fund (100) unreserved fund\nbalance to Worker’s Compensation Fund (730) unreserved fund balance.\n2. Authorize the transfer of $720,000 from the following unreserved fund balances\nto the Equipment Expense Fund (710) unreserved fund balance:\n$566,946 General Fund (100)\n$120,719 Water Fund (600)\n$ 32,335 Sewer Fund (220)\n3. Authorize the appropriation of $340,000 from the unreserved fund balance of the\nGeneral Fund (100) to expenditure account number 100.0000.51670.30200,\nOther Professional and Consulting Services - 517 W Struck Transition.\n4. Authorize the appropriation of $90,000 from the unreserved fund balance of the\nGeneral Fund (100) to expenditure account number 100.5013.51670.00000,\nPlan Check Consulting.\n5. Authorize the appropriation of $720,000 from the unreserved fund balance of the\nFleet Maintenance Fund (710) to expenditure account number\n710.5023.53,720.00000, Fuel Allocation.\n6. Authorize the appropriation of $250,000 from the unreserved fund balance of the\nCapital Project Fund (500) to expenditure account number\n500.5032.56100.16302, Minor Traffic Devices.\n7. Authorize the appropriation of $70,000 from the unreserved fund balance of the\nCommunity Development Block Grant Fund (310) to expenditure account\nnumber 310.9645.51770.30200, CDBG Project - 517 W Struck Transition.\n8. Authorize the appropriation of $50,000 from the Worker’s Compensation Fund\n(730) unreserved fund balance to expenditure account number\n730.0312.52233.00000, Self-Insured Workers Comp.\n9. Authorize the appropriation of $29,924 from unreserved fund balance of Low\nand Moderate Income Housing Asset Fund (921) into the following expenditure\naccount numbers:\n$10,000 921.6041.50002.00000, Regular Misc Salaries\n$19,924 921.6041.51670.00000, Other Prof. and Consulting Services\n10. Authorize the appropriation of $80,971 from the unreserved fund balance of the\nrespective funds into the following expenditure account numbers for project\n12222, Other Maintenance Items for the 800 MHZ Communication System:\n$38,866 120.4011.53670.12222\n$28,340 120.3011.53670.12222\n$5,668 600.8041.53670.12222\n$2,429 100.7001.53670.12222\n$2,429 270.5021.53670.12222\n$1,619 220.5022.53670.12222\n$810 100.6001.53670.12222\n$810 710.5023.53670.12222\n11. Adopt Resolution No. 11434. A Resolution of the City Council of the City of\nOrange Amending Resolution No. 11425 between the City of Orange and\nOrange Management Association.\n12. Adopt Resolution No. 11435. A Resolution of the City Council of the City of\nOrange rescinding Resolution No. 11424 and amending the citywide pay\nschedule in accordance with the requirements of California Code of Regulations,\nTitle 2, Section 570.5.\n13. Authorize the following changes to the City’s Schedule of Positions:\na. Authorize the Assistant City Manager position in the City Manager’s\nOffice.\nb. Eliminate the Internal Audit Manager position in the City Manager’s\nOffice.\nc. Reclassify the Assistant City Manager position to a Community Services\nDirector in the Community Services Department.\nd. Reclassify the Assistant City Manager position to a Finance Director in\nthe Finance Department.\ne. Reclassify the part-time Administrative Specialist position to a part-time\nbenefitted Administrative Assistant position in the City Clerk’s office.\nf. Reclassify two Parks and Facilities Attendant positions to two Parks\nMaintenance Worker I positions in the Community Services Department.\ng. Reclassify the part-time Recreation Coordinator to a full-time Recreation\nCoordinator position in the Community Services Department.\nh. Authorize the Assistant Recreation Coordinator position in the Community\nServices Department.\ni. Reclassify the Payroll Technician to a Senior Payroll Specialist in the\nFinance Department.\nj. Authorize the Permit Technician position in the Community Development\nDepartment.\nAttachments: Staff Report\nGeneral Fund - Mid Year Report Ending 12/31/22\nResolution No. 11434\nResolution No. 11435\n8. REPORTS FROM CITY MANAGER\n9. PUBLIC HEARINGS\n9.1. Appeal No. 0561-22; an appeal of Planning Commission decision upholding\nDesign Review Committee approval of Design Review No. 5077-22; a proposal to\nconstruct a new 1,102 square foot duplex unit with an attached 227 square foot\ngarage at the rear of an existing single-family dwelling on a property zoned\nDuplex Residential at 529 S. Grand Street.\nRecommended Action:\nThe City Council shall consider the record and such additional evidence as may be\noffered and may affirm, reverse, or modify, in whole or in part, the action that was\nappealed. Staff will return to the Council at a subsequent meeting with a Resolution\nreflecting the action taken.\nAttachments: Staff Report