Palm Desert — 2023-10-12

13.b APPROVAL OF WARRANTS 39\nRECOMMENDATION:\nApprove the warrants issued for the period 8/28/2023 to 9/28/2023.

13.c ACCEPT RESIGNATION FROM THE EL PASEO PARKING AND 63\nBUSINESS IMPROVEMENT DISTRICT BOARD OF DIRECTORS\nRECOMMENDATION:\nWith regret, accept the resignation of Sonia Campbell from the El Paseo\nParking and Business Improvement District (EPPBID) Board of Directors.

13.d ACCEPT RESIGNATION FROM THE JOSLYN COVE SENIOR CENTER 65\nBOARD\nRECOMMENDATION:\nWith regret, accept the resignation of Peg Leo from The Joslyn Cove\nSenior Center Board effective immediately.

13.e AUTHORIZE RELEASE OF REQUEST FOR PROPOSALS FOR THE 67\nSALE OF CITY-OWNED PROPERTY WITH ASSESSORS PARCEL\nNUMBERS 625-082-022 AND 625-082-023 SUBJECT TO RECEIPT OF A\nSURPLUS LAND COMPLIANCE LETTER FROM THE DEPARTMENT OF\nHOUSING AND COMMUNITY DEVELOPMENT\nRECOMMENDATION:\nAuthorize the release of a Request for Proposals (RFP) for the sale of city-\nowned parcels with APN(s) 625-082-022 and 625-082-023, subject to\nreceipt of a Surplus Land Act (SLA) compliance letter from the Department\nof Housing and Community Development (HCD).\nPage 3 of 9\nCity Council Meeting

13.f APPROVE CHANGE ORDER NO. 1 TO CONTRACT HA45140 WITH 71\nJACOBSSON ENGINEERING CONSTRUCTION, INC., FOR THE\nFURNISHING AND INSTALLATION OF 10 CARPORTS AT ONE QUAIL\nPLACE IN THE AMOUNT OF $601,000 (PROJECT CHA00003)\nRECOMMENDATION:\n1. Approve Change Order No. 1 to Contract HA45140 with\nJacobsson Engineering Construction, Inc., for the furnishing and\ninstallation of 10 carports at One Quail Place in the amount of\n$601,000.\n2. Authorize additional 10% contingency in the amount of $60,100 for\nunforeseen conditions.\n3. Appropriate $661,100 to Account Number No. 8714195-4331100\nfrom the Housing Authority’s Committed Reserve Funds.\n4. Authorize the Executive Director or his designee to take any\nnecessary actions to facilitate the agreement, to execute the\nChange Order and any documents necessary to effectuate the\nactions taken herewith.

13.g AUTHORIZE AN INCREASE TO THE NOT TO EXCEED AMOUNT FOR 77\nHD SUPPLY FACILITIES MAINTENANCE, LTD., IN THE AMOUNT OF\n$10,000 FOR FISCAL YEAR 2022/23\nRECOMMENDATION:\nAuthorize an increase of $10,000 to the not to exceed amount of HD\nSupply Facilities Maintenance in Fiscal Year 2022/23 for an aggregate\namount of $220,000.

13.h HOUSING AUTHORITY - AUTHORIZE THE USE OF QUILL, LLC, AND 79\nNATIONAL SERVICES COMPANY DBA WAXIE SANITARY SUPPLY\nFOR THE PURCHASE OF OFFICE, JANITORIAL, AND SANITARY\nSUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY FOR\nFISCAL YEAR 2023/24\nRECOMMENDATION:\n1. Authorize the use of, and establish an account with, Quill, LLC, for\nthe purchase of office supplies for the management of the Housing\nAuthority properties pursuant to Section 3.30.160 (E) of the Palm\nDesert Municipal Code in an amount not to exceed $53,700 for\nFiscal Year 2023/24.\n2. Authorize the use of, and establish an account with, National\nServices Company dba Waxie Sanitary Supply for the purchase of\njanitorial and sanitary supplies for the Housing Authority properties\npursuant to Section 3.30.160 (E) of the Palm Desert Municipal\nCode in an amount not to exceed $32,340 for Fiscal Year 2023/24.\nPage 4 of 9\nCity Council Meeting

13.i RATIFY A LETTER OF SUPPORT FOR COACHELLA VALLEY 85\nASSOCIATION OF GOVERNMENTS’ RECONNECTING COMMUNITIES\nPROGRAM FUNDING REQUEST FOR THE ACCESS INDIAN CANYON\nDRIVE PROJECT\nRECOMMENDATION:\nRatify a letter of support for the Coachella Valley Association of\nGovernments’ (CVAG) Reconnecting Communities Program funding\nrequest for the ACCESS Indian Canyon Drive Project.

13.j RECEIVE AND FILE THE INVESTMENT REPORT, GENERAL FUND, 89\nPARKVIEW OFFICE COMPLEX, AND DESERT WILLOW GOLF RESORT\nFINANCIAL REPORTS FOR YEAR ENDING JUNE 30, 2023, AND\nMONTH ENDING AUGUST 30, 2023\nRECOMMENDATION:\nReceive and file the monthly Investment Report, General Fund, Parkview\nOffice Complex, and Desert Willow Golf Resort Financial Reports for the\nyear ending June 30, 2023, and month ending August 30, 2023.

13.k TROPICAL STORM HILARY RECOVERY UPDATE 231\nRECOMMENDATION:\nReceive and file update on the August 2023 Weather Event Storm\nRecovery and Redevelopment.

14.a AWARD OF CONTRACT FOR AFFORDABLE HOUSING COMPLIANCE 233\nAND PROPERTY MANAGEMENT SERVICES TO FALKENBERG/\nGILLIAM AND ASSOCIATES, INC., FOR A FIVE-YEAR TERM, WITH AN\nINITIAL ANNUAL COST FOR CALENDAR YEAR 2024 IN AN AMOUNT\nNOT TO EXCEED $655,032\nRECOMMENDATION:\n1. Approve the award of contract for Affordable Housing Compliance\nand Property Management Services for the Authority-owned\nProperties to Falkenberg/Gilliam and Associates, Inc., for a five (5)\nyear term, with an initial cost for calendar year 2024 in an amount\nnot to exceed $655,032 with prescribed allowable increases for\nsubsequent years as noted in the contract.\n2. Authorize staff to finalize a contract (also referred to as the\n“Agreement”) with Falkenberg Gilliam & Associates, Inc.,\nconsistent with the terms of the RFP with non-substantive\nmodifications concurred upon by the Executive Director and legal\ncounsel.\n3. Authorize an appropriation in the amount of $13,368 from the\nHousing Authority’s Unobligated Fund Balance to the appropriate\nprofessional service accounts.\n4. Authorize the Chairperson to execute the Agreement and the\nExecutive Director to execute any documents necessary to\nfacilitate the contract award and implementation.

14.b INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 5.04 OF 355\nTHE PALM DESERT MUNICIPAL CODE REGARDING BUSINESS\nLICENSING AND TAXING PROCEDURES, AND MAKING A FINDING OF\nEXEMPTION UNDER CEQA\nRECOMMENDATION:\nIntroduce an ordinance entitled, “AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, UPDATING\nCHAPTER 5.04 REGARDING BUSINESS LICENSING AND TAXING AND\nMAKING FINDINGS UNDER CEQA.”\nPage 6 of 9\nCity Council Meeting

14.c AWARD CONTRACT NO. C45460 TO YUNEX, LLC, FOR THE TRAFFIC 371\nSIGNAL MODIFICATIONS AND HARDWARE UPGRADES IN THE\nAMOUNT OF $244,995 (PROJECT N0.MTS00001)\nRECOMMENDATION:\n1. Award Contract No. C45460 to Yunex, LLC, of Riverside,\nCalifornia, for the Traffic Signal Modifications and Hardware\nUpgrades in the amount of $244,995.\n2. Authorize the Director of Finance to set aside a contingency in the\namount of $50,000 for unforeseen conditions.\n3. Authorize the City Manager to review and approve written requests\nfor the use of contingency per Section 3.30.170 of the Palm Desert\nMunicipal Code.\n4. Authorize the City Manager to execute the agreement.\n5. Authorize the City Manager to execute the Notice of Completion\n(NOC) and the Secretary to file the NOC upon satisfactory\ncompletion of the Project.

14.d AWARD CONTRACT TO SPORTS FACILITIES MANAGEMENT, INC., 405\nFOR THE MANAGEMENT AND OPERATION OF THE PALM DESERT\nAQUATIC CENTER\nRECOMMENDATION:\n1. Award a contract to Sports Facilities Management, Inc., for the\nmanagement and operations of the Palm Desert Aquatic Center\n(PDAC) for a term of five years (plus five 1-year extensions) in the\nannual fee of $264,000 in Year 1 and a 5% increase each year in\nYears 2-5.\n2. Authorize appropriation to Palm Desert Aquatic Center Operational\nAccount No. 2424549-4309300 in the amount of $93,500.\n3. Authorize transfer from Unobligated General Fund Reserves in the\namount of $93,500 to Palm Desert Aquatic Center to facilitate the\ncontract increase.\n4. Authorize the City Manager to review and approve written contract\namendment and change order requests for unanticipated\nconditions.\n5. Authorize the City Attorney to make non-substantive changes to\nthe contract.\n6. Authorize the Mayor to execute said agreement.

15.a RESOLUTION WITHDRAWING FROM THE RIVERSIDE COUNTY 503\nLIBRARY SYSTEM, ASSUMING THE PROVISION OF LIBRARY\nSERVICES IN PALM DESERT, AND INDICATING ITS INTENT TO\nESTABLISH AN INDEPENDENT MUNICIPAL LIBRARY - BUDGET\nAPPROPRIATION AND TRANSFER\nRECOMMENDATION:\n1. Adopt a resolution entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,\nWITHDRAWING FROM THE RIVERSIDE COUNTY LIBRARY\nSYSTEM, ASSUMING THE PROVISION OF LIBRARY\nSERVICES IN THE CITY OF PALM DESERT, AND INDICATING\nITS INTENT TO ESTABLISH AN INDEPENDENT MUNICIPAL\nLIBRARY.”\n2. Appropriate a total of $1,321,527 to Library Account Fund (252) in\nthe respective accounts listed below.\n3. Authorize transfer of $1,321,527 from unobligated General Fund\nReserves to Library Services Account Number 2520000-391000.

4.b.1 PROPERTY DESCRIPTION: 45653 PORTOLA AVENUE, APN 627-\n351-010\nAgency: City of Palm Desert\nCity Negotiator: Todd Hileman/Chris Escobedo/Eric Ceja\nNegotiating Parties: N/A\nUnder Negotiation: Price and Terms

9.a PROCLAMATION - COMMUNITY PLANNING MONTH 11

9.b PRESENTATION - MCCALLUM THEATRE 13