Palm Springs — 2024-09-12

A. AWARD OF A CONSTRUCTION CONTRACT TO PAVEMENT COATINGS CO., A\nCALIFORNIA CORPORATION, IN THE AMOUNT OF $3,460,758; APPROVAL OF A\nTASK ORDER UNDER ON-CALL AGREEMENT NO. A8566 WITH DUDEK, INC., IN AN\nAMOUNT NOT TO EXCEED $303,000 FOR CONSTRUCTION MANAGEMENT AND\nINSPECTION SERVICES; AND APPROVAL OF A TASK ORDER UNDER ON-CALL\nAGREEMENT NO. 23PO41 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP,\nIN AN AMOUNT NOT TO EXCEED $13,936 TO PROVIDE COMMUNITY WORKFORCE\nAGREEMENT ADMINISTRATION FOR CITY-WIDE SLURRY SEAL, CITY PROJECT 24-\n02\nRECOMMENDATION:\n1. Award a construction contract to Pavement Coatings Co., in the amount of\n$3,460,758 for the City-Wide Slurry Seal, City Project No. 24-02 (“the Project”);\n2. Delegate authority to the City Manager or designee to approve and execute\nconstruction contract change orders up to a total amount of $400,000 with all\nchange orders reported to the City Council;\n3. Authorize the City Manager or designee to approve a task order for project\nmanagement and inspection services from an on-call engineering services firm,\nDudek, Inc., in an amount not to exceed $303,000;\n4. Authorize the City Manager or designee to approve a task order for Community\nWorkforce Agreement (CWA) administration services from an on-call CWA firm, TSG\nEnterprises, Inc., dba The Solis Group, in an amount not to exceed $13,936; and\n5. Authorize the City Manager or designee to execute all necessary documents.

AA. APPROVE CONTRACT SERVICES AGREEMENT NO. 24X212 WITH DESERT ARC\nDBA DESERT ARC LANDSCAPING FOR GROUND MAINTENANCE, LANDSCAPING,\nAND TRASH REMOVAL SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24X212 with Desert Arc dba Desert Arc\nLandscaping to provide ground maintenance, landscaping, and trash removal\nservices for the Palm Springs International Airport in an amount not to exceed\n$1,600,000 for a five -year term beginning September 15, 2024 through September\n14, 2029.\n2. Authorize the City Manager or designee to execute all necessary documents.

B. APPROVAL OF MINUTES\nRECOMMENDATION:\nApprove the City Council Minutes of June 13, 2024.

BB. APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 23E228\nWITH UNIVERSAL PROTECTION SERVICE, LP DBA ALLIED UNIVERSAL SECURITY\nSERVICES FOR AVIATION WORKER AND INBOUND CARGO SCREENING FOR\nPALM SPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 1 to Contract Services Agreement No. 23E228 with\nUniversal Protection Service, LP dba Allied Universal Security Services, in an\nadditional amount of $71,904.56 for a total revised contract amount not to exceed\n$338,978.64 to extend the provision of aviation worker and inbound cargo screening\nservices for the Palm Springs International Airport, and to extend the term for an\nadditional three months for a new term of September 25, 2023, to December 31,\n2024.\n2. Authorize the City Manager or designee to execute all necessary documents.\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate\ndiscussion are considered at this time.

C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS:\nRECOMMENDATION:\nAdopt a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL\nWARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 06-22-24, 07-06-24, 07-20-\n24, 08-03-24, AND 08-17-24 TOTALING $12,768,804.92 AND ACCOUNTS PAYABLE\nWARRANTS DATED 06-18-24, 07-03-24, 07-18-24, 08-01-24, 08-13-24, AND 08-15-24\nTOTALING $42,468,013.66, IN THE AGGREGATE AMOUNT OF $55,236,818.58 DRAWN\nON BANK OF AMERICA."

D. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD\nOF JULY 1 THROUGH JULY 31, 2024\nRECOMMENDATION:\nReceive and file the report of Staff Authorized Agreements and Purchase Orders for the\nperiod of July 1 through July 31, 2024.

E. AUTHORIZATION TO ACCEPT ANTICIPATED FEDERAL AVIATION ADMINISTRATION\nZERO EMISSION VEHICLE GRANT TOTALING $503,212.54 FOR PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Authorize the City Manager to accept a Federal Aviation Administration grant up to\n$503,212.54 for Palm Springs International Airport.\n2. Authorize the City Manager or designee to execute all necessary documents when\nthe grant is received.

F. ACCEPTANCE OF $120,000 IN GRANT FUNDING FROM THE CALIFORNIA OFFICE\nOF TRAFFIC SAFETY FOR A SELECTIVE TRAFFIC ENFORCEMENT PROGRAM TO\nBE USED TO ENFORCE, EDUCATE, AND BRING AWARENESS TO THE PUBLIC\nRECOMMENDATION:\n1. Accept $120,000 in grant funding from the California Office of Traffic Safety for a\nSelective Traffic Enforcement Program for 2024/2025.\n2. Authorize the City Manager to execute all necessary documents.

G. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B189 WITH MANSFIELD\nPOWER AND GAS, LLC FOR THE PURCHASE OF NATURAL GAS\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24B189 with Mansfield Power and Gas,\nLLC, to provide natural gas for an amount not to exceed $447,185 beginning\nJanuary 1, 2025, through December 31, 2025; and,\n2. Authorize the City Manager or designee to execute all necessary documents.

H. APPROVE CONTRACT SERVICE AGREEMENT NO. 24B186 WITH MPG\nCONSTRUCTION, LLC AND CANCEL CONTRACT SERVICE AGREEMENT NO.\n24B144 WITH TED CONSTRUCTION, LLC FOR ON-CALL BUILDING REPAIR AND\nRENOVATION SERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement 24B186 with MPG Construction, LLC to\nprovide on-call building repair and renovation services in an amount not to exceed\n$750,000 for the initial three-year term beginning September 16, 2024, through\nSeptember 15, 2027, with two one-year extension options at the City’s sole\ndiscretion; and\n2. Approve cancellation of Contract Services Agreement 24B144 with Ted\nConstruction, LLC to provide on-call building repair and renovation services in an\namount not to exceed $750,000 for the initial three-year term beginning July 15,\n2024, through July 14, 2027, with two one-year extension options at the City’s sole\ndiscretion;\n3. Authorize the City Manager or designee to execute all necessary documents.

I. APPROVE A GOODS PURCHASE AGREEMENT (24B206) WITH RIDE MOBILITY LLC\nFOR THREE ELECTRIC TRANSIT BUSES FOR PALM SPRINGS INTERNATIONAL\nAIRPORT\nRECOMMENDATION:\n1. Approve Goods Purchase Agreement 24B206 with RIDE Mobility LLC. to provide\nthree electric transit buses for Palm Springs International Airport in an amount not to\nexceed $3,146,635.07, inclusive of a 10% contingency;\n2. Approval of this action includes an appropriation of $1,146,635.07 from the Airport\nCapital Projects Fund Balance Account 4167065-60020 in Fiscal Year 2024-2025.\n3. Authorize the City Manager or his designee to execute all necessary documents.

J. APPROVE A CONTRACT SERVICES AGREEMENT FOR LEGAL AID FOR HOUSING\nASSISTANCE\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P158 with Public Service Law Corp of\nthe Riverside County Bar Association, dba Riverside Legal Aid, to provide legal aid\nas needed for an amount not to exceed $51,700 for a one-year term with two one-\nyear options to renew at the City’s sole discretion.\n2. Authorize the City Manager or designee to execute all necessary documents.

K. APPROVE RESPONSE TO CIVIL GRAND JURY RESPONSE\nRECOMMENDATION:\nIt is recommended the City Council review the accompanying civil grand jury report,\napprove the response, and authorize the City Manager to deliver the City’s written\nresponse to the Grand Jury Report.

L. APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT WITH\nALLIED UNIVERSAL, INC. FOR UNARMED SECURITY SERVICES (AGREEMENT NO.\n8358), AND TO RATIFY EMERGENCY PURCHASE OF UNARMED SECURITY\nSERVICES\nRECOMMENDATION:\n1. Approve Amendment No. 3 to Agreement No. A8358, with Allied Universal Inc. for\nunarmed uniformed security guard and patrol services for various City facilities and\nlocations.\n2. Ratify the emergency purchase of unarmed security services from Allied Universal\nInc. for a total amount of $220,000.\n3. Authorize the City Manager or designee to execute Amendment No. 3 to the contract\nservices agreement with Allied Universal Inc. for unarmed security services\nthroughout the City.

M. APPROVE SUCCESSOR AGENCY LAST AND FINAL RECOGNIZED OBLIGATION\nPAYMENT SCHEDULE\nRECOMMENDATION:\nAdopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS THE\nSUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT\nAGENCY, APPROVING THE LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT\nSCHEDULE (“ROPS”) PURSUANT TO HEALTH AND SAFETY CODE SECTION\n34191.6.”

N. APPROVE CONTRACT SERVICE AGREEMENTS NO. 24B203 WITH VETERANS\nCOMMUNICATION SERVICES, INCORPORATED AND 24B204 WITH DATASTREAM\nTECHNOLOGY CONSULTING FOR ON-CALL LOW VOLTAGE CABLING SERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement 24B203 with Veterans Communication\nServices, Incorporated to provide on-call low voltage cabling services in an amount\nnot to exceed $700,000 for the initial three-year term beginning September 16,\n2024, through September 15, 2027, with two one-year extension options at the City’s\nsole discretion; and\n2. Approve Contract Services Agreement 24B204 with Datastream Technology\nConsulting to provide on-call low voltage cabling services in an amount not to\nexceed $300,000 for the initial three-year term beginning September 16, 2024,\nthrough September 15, 2027, with two one-year extension options at the City’s sole\ndiscretion; and\n3. Authorize the City Manager or his designee to execute all necessary documents.

O. ACCEPTANCE OF WASTEWATER TREATMENT PLANT SLUDGE DRYING BEDS\nREHABILITATION, CITY PROJECT 21-05\nRECOMMENDATION:\n1. Accept the public works improvement identified as the Wastewater Treatment Plant\nSludge Drying Beds Rehabilitation, City Project 21-05 (“Project”), as completed in\naccordance with the plans and specifications; and\n2. Authorize the City Engineer to execute and file for recordation with the Riverside\nCounty Recorder a Notice of Completion for the Wastewater Treatment Plant Sludge\nDrying Beds Rehabilitation, City Project 21-05; and\n3. Appropriate $92,869.87 from the Wastewater Fund balance.

P. SECOND READING AND ADOPTION OF ORDINANCE NO. 2101, ENTITLED “AN\nORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, DELETING SECTION\n10.20.060 “OWNER’S RIGHT TO REDEEM ANIMAL FROM PURCHASER” AND\nSECTION 10.20.070 “OWNER’S LIABILITY TO CITY WHEN REDEEMING ANIMAL\nFROM PURCHASER”, AND AMENDING SECTION 10.20.030 REGARDING\n“DISPOSITION OF UNCLAIMED ANIMALS.”\nRECOMMENDATION:\nConduct second reading by title only and adopt an Ordinance entitled: “AN ORDINANCE\nOF THE CITY OF PALM SPRINGS, CALIFORNIA, DELETING SECTION 10.20.060\n“OWNER’S RIGHT TO REDEEM ANIMAL FROM PURCHASER” AND SECTION\n10.20.070 “OWNER’S LIABILITY TO CITY WHEN REDEEMING ANIMAL FROM\nPURCHASER”, AND AMENDING SECTION 10.20.030 REGARDING “DISPOSITION OF\nUNCLAIMED ANIMALS.”

Q. APPROVE AMENDMENT TO CONTRACT SERVICES AGREEMENT NO. 23P188 WITH\nNEIGHBORHOOD PARTNERSHIP HOUSING SERVICES, INC., FOR CDBG HOME\nREHABILITATION PROGRAM\nRECOMMENDATION:\n1. Approve Amendment No. 1 to Contract Services Agreement No. 23P188 with\nNeighborhood Partnership Housing Services, Inc. to add $112,873.19 for project\nrehabilitation costs, for a new not to exceed amount of $525,139.19; clarify the term\nhas options to extend for two additional one-year terms; and to incorporate the\nCDBG Federal Provisions.\n2. Approve the revised CDBG Owner Occupied Home Rehabilitation Program\nGuidelines.\n3. Authorize the City Manager or his designee to make minor non-substantive changes\nand to execute all necessary documents.

R. APPROVE THE DESIGNS “PEOPLE CROSSWALK” AND “FLOWER CROSSWALK”\nBY ARTIST MARCONI CALINDAS-CAFEGE FOR THE ASPHALT ART PROJECT AT\nTHE INTERSECTION OF WEST TRAMVIEW ROAD AND NORTH GRANADA AVENUE\nRECOMMENDATION:\nApprove the designs “People Crosswalk” and “Flower Crosswalk” by Artist Marconi\nCalindas-Cafege for the Asphalt Art Project at the intersection of West Tramview Road\nand North Granada Avenue.

S. APPROVAL OF AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT\nA8577 WITH BUREAU VERITAS NORTH AMERICA, INC., FOR ON-CALL BUILDING\nOFFICIAL AND BUILDING INSPECTION SERVICES\nRECOMMENDATION:\n1. Approve the proposed Agreement Amendment with Bureau Veritas North America,\nInc., a Delaware corporation, for on-call Building Official and inspection services\nthrough November 30, 2024, for a not-to-exceed amount of $98,600.\n2. Authorize the City Manager or designee to execute all necessary documents.

T. APPROVE AN AMENDMENT TO EXTEND AN EXISTING AGREEMENT WITH UKG\nKRONOS SYSTEMS, LLC FOR ONE ADDITIONAL YEAR TO PROVIDE TIMEKEEPING\nSOFTWARE AND SERVICES FOR THE FIRE DEPARTMENT\nRECOMMENDATION:\n1. Approve an amendment to extend an existing agreement with UKG Kronos\nSystems, LLC to provide timekeeping software and services for Fire Department\npersonnel for an additional year in an amount not to exceed $29,063 and for a\nrevised contract amount not to exceed $85,438.34.\n2. Authorize the City Manager or designee to sign all associated documents.

U. APPROVAL OF A REQUEST FOR EARLY CONSTRUCTION START TIMES MONDAY\nTHROUGH FRIDAY FOR CONSTRUCTION ACTIVITIES AT THE THOMPSON HOTEL\nDEVELOPMENT, LOCATED AT 414 NORTH PALM CANYON DRIVE\nRECOMMENDATION:\nApprove the requested early construction start time of 5:00 am, Monday through Friday,\nbetween the dates of September 13, 2024, and November 1, 2024, subject to continuous\nmonitoring of noise complaints and impacts to adjacent properties and businesses.

V. INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM\nSPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION\n6.10.082 REGARDING SMOKING PROHIBITIONS AT THE PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\nWaive the reading of the ordinance text in its entirety, read by title only, and introduce an\nOrdinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM\nSPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION\n6.10.082 REGARDING SMOKING PROHIBITIONS AT THE PALM SPRINGS\nINTERNATIONAL AIRPORT.”

W. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P194 WITH CERAGON\nNETWORKS, INC. FOR FIRE RADIO BACKHAUL NETWORK INSTALLATION\nSERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P194 with Ceragon Networks, Inc. to\nprovide fire radio backhaul network installation services and ongoing maintenance\nfor a five-year term in an amount of $412,082 beginning September 16, 2024\nthrough September 15, 2029; and\n2. Approve a contingency of $82,416 for unanticipated costs and authorize the City\nManager to approve changes orders as needed up to this contingency amount.\n3. Authorize the City Manager or designee to execute all necessary documents.

X. APPROVE AN AMENDMENT TO THE AGREEMENT WITH LIEBERT CASSIDY\nWHITMORE TO PROVIDE EMPLOYMENT AND LABOR RELATIONS LEGAL\nSERVICES\nRECOMMENDATION:\nApprove an Amendment to the Agreement for Special Services with Liebert Cassidy\nWhitmore to provide consulting, representational and legal services pertaining to\nemployment relations matters.

Y. APPROVAL OF A REQUEST FOR NIGHT WORK CONSTRUCTION BETWEEN\nOCTOBER 1, 2024, TO NOVEMBER 30, 2024, FOR THE BARISTO SEWER LINE\nREHABILITATION, CITY PROJECT NO. 23-15\nRECOMMENDATION:\nApprove the requested night work construction time of 7:00 pm to 5:00 am for the dates\nbetween October 1, 2024, to November 30, 2024, for the Baristo Sewer Line\nRehabilitation, City Project No. 23-15 (“Project”), subject to continuous monitoring of noise\ncomplaints and impacts to adjacent properties and businesses.

Z. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B177 WITH BUBBLES\nCARPET CLEANING LLC FOR ON-CALL FLOOR CARE SERVICES FOR PALM\nSPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24B177 with Bubbles Carpet Cleaning\nLLC to provide on-call floor care services for the Palm Springs International Airport in\nan amount not to exceed $900,000 for the initial three-year term beginning\nSeptember 16, 2024, through September 15, 2027, with two one-year extension\noptions at the City’s sole discretion.\n2. Authorize the City Manager or designee to execute all necessary documents.

A. ADOPTION OF A RESOLUTION AMENDING THE CITY'S COMPREHENSIVE FEE\nSCHEDULE, MODIFYING THE PROVISIONS OF THE CITY’S COMPREHENSIVE FEE\nSCHEDULE RELATED TO PALM SPRINGS INTERNATIONAL AIRPORT PUBLIC\nPARKING FEES AND LEAVING ALL OTHER FEES UNCHANGED\nRECOMMENDATION:\nContinue to a future meeting date.

B. APPEALS BY THE NEW MESQUITE HOMEOWNERS ASSOCIATION AND DESERT\nCHAPEL OF THE PLANNING COMMISSION DECISION TO APPROVE A MINOR\nAMENDMENT TO PLANNED DEVELOPMENT DISTRICT (PDD 153) TO ALLOW THE\nRESTORATION OF APPROXIMATELY 90 ACRES OF THE 120-ACRE FORMER\nMESQUITE GOLF COURSE AND COUNTRY CLUB SITE INTO A NATIVE DESERT\nHABITAT AND NATURE PRESERVE (CASE 5.0303-PD 153)\nRECOMMENDATION:\n1. Open the Public Hearing and receive public testimony.\n2. Reject the appeals and accept the Planning Commission’s decision by adopting a\nResolution entitled, “ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, DENYING THE APPEALS BY THE NEW\nMESQUITE HOMEOWNERS ASSOCIATION AND DESERT CHAPEL AND\nUPHOLDING THE DECISION OF THE PLANNING COMMISSION TO APPROVE A\nPROPOSED MINOR AMENDMENT TO PLANNED DEVELOPMENT DISTRICT 153\n(PDD-153) BY THE OSWIT LAND TRUST TO ALLOW THE RESTORATION OF\nAPPROXIMATELY 90 ACRES OF THE 120-ACRE FORMER GOLF COURSE AND\nCOUNTRY CLUB SITE INTO A NATIVE DESERT HABITAT AND NATURE\nPRESERVE FOR THE SITE LOCATED BETWEEN SUNRISE WAY AND EL CIELO\nROAD, NORTH OF MESQUITE AVENUE, ZONE PDD 153, SECTION 24 (CASE\n5.0303-PDD-153).”\n3. BUSINESS & LEGISLATIVE:

A. AUTHORIZE REFINANCING OF SUCCESSOR AGENCY 2014 TAX ALLOCATION\nBONDS\nRECOMMENDATION:\nAdopt a Resolution entitled,“ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS THE\nSUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT\nAGENCY APPROVING THE ISSUANCE OF 2024 TAX ALLOCATION REFUNDING\nPARITY BONDS TO REFUND CERTAIN OUTSTANDING OBLIGATIONS OF THE\nSUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT\nAGENCY, APPROVING THE EXECUTION AND DELIVERY OF A THIRD SUPPLEMENT\nTO INDENTURE OF TRUST, ESCROW AGREEMENT, BOND PURCHASE AGREEMENT\nAND A PRELIMINARY AND FINAL OFFICIAL STATEMENT AND PROVIDING OTHER\nMATTERS RELATING TO THE ISSUANCE OF THE REFUNDING BONDS.”

B. UPDATING PROCESSES AND PROCEDURES FOR CITY GRANT MANAGEMENT\nAND FUNDS DISBURSEMENT\nRECOMMENDATION:\nStaff recommends Council approve the proposed updated procedures.