Palm Springs — 2025-07-09

A.\nAPPROVAL OF MINUTES\nRECOMMENDATION:\nApprove the City Council Meeting Minutes of June 17 and June 25, 2025.

B.\nACCEPT APPOINTMENT TO AIRPORT COMMISSION AND RESIGNATION FROM THE\nMEASURE “J” OVERSIGHT COMMISSION AND SUSTAINABILITY COMMISSION\nRECOMMENDATION:\n1. Accept appointment of Phil Valdez, from the City of Indian Wells to the Airport\nCommission effective immediately for a term ending June 30, 2027.\n2. Accept resignation of Lauren Wolfer, from the Measure “J” Oversight Commission,\neffective immediately.\n3. Accept resignation of Roy Clark, from the Sustainability Commission, effective\nimmediately.

C.\nAPPROVE MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA VALLEY\nASSOCIATION OF GOVERNMENTS TO PROVIDE CASE MANAGEMENT AND\nOUTREACH SERVICES TO HOMELESS INDIVIDUALS IN THE COACHELLA VALLEY\nFOR A TERM OF THREE YEARS, TOTALING APPROXIMATELY $390,200\nRECOMMENDATION:\n1. Approve Memorandum of Understanding with the Coachella Valley Association of\nGovernments in the amount of $390,200 to provide services to unhoused individuals\nand families in the Coachella Valley and the City of Palm Springs.\n2. Authorize the City Manager to execute all necessary documents to facilitate\nimplementation of the Memorandum of Understanding.

D.\nAPPROVE TAHQUITZ CREEK GOLF COURSE PARKING LOT ASPHALT\nREPLACEMENT PROJECT\nRECOMMENDATION:\n1. Approve the award of the Tahquitz Creek Golf Course Parking Lot Asphalt\nReplacement Project to SEALCO, and Integrity Golf Inc., in the amount of $380,372.;\n2. Approve an appropriation of $437,427.80 (inclusive of a 15% construction\ncontingency) from Golf Fund Reserves to the Golf Fund for Tahquitz Creek Golf\nCourse Parking Lot Asphalt Replacement Project.\n3. Authorize the City Manager or designee to execute all necessary documents.

E.\nAPPROVE CONTRACT SERVICE AGREEMENT NO. 25C185 WITH VECTOR FLEET\nMANAGEMENT, LLC, FOR FLEET MANAGEMENT SERVICES\nRECOMMENDATION:\n1. Approve Contract Service Agreement No. 25C185 with Vector Fleet Management,\nLLC, for fleet maintenance and management services, in an amount not to exceed\n$10,082,840.22, for an initial three-year term beginning October 1, 2025, through\nSeptember 30, 2028, with two (2) one-year extension options at the City’s sole\ndiscretion;\n2. Authorize the City Manager to transition from internal fleet management services to\nexternal fleet management services, including conducting any additional required\nmeet & confer with Associations, and the execution of any voluntary separation\nagreements.\n3. Authorize the City Manager or designee to execute all necessary documents.

F.\nREJECT ALL BIDS FOR THE AIRPORT FLOOR REPLACEMENT PROJECT, AIRPORT\nPROJECT PSP-03\nRECOMMENDATION:\n1. Reject the bid received on March 5, 2025 for the Airport Floor Replacement Project,\nAirport Project PSP-03 (the “Project”); and\n2. Authorize Staff to rebid the Project.

G.\nAPPROVAL OF TRACT MAP 39025 WITH SERENA 386, LLC, A DELAWARE LIMITED\nLIABILITY COMPANY\nRECOMMENDATION:\nAdopt Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 39025 WITH SERENA 386,\nLLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED EAST\nOF NORTH SUNRISE WAY, NORTH OF EAST VERONA ROAD, AND SOUTHWEST OF\nTHE WHITEWATER RIVER FLOODPLAIN, IN SECTION 1, TOWNSHIP 4 SOUTH,\nRANGE 4 EAST AND SECTION 36, TOWNSHIP 3 SOUTH, RANGE 4 EAST.”

H.\nAPPROVAL OF TRACT MAP 38721 AND A SUBDIVISION IMPROVEMENT\nAGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY\nCOMPANY\nRECOMMENDATION:\nAdopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 38721 AND AN ASSOCIATED\nSUBDIVISION IMPROVEMENT AGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE\nLIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED ON LOT 44 OF THE\nESCENA DEVELOPMENT, IN SECTIONS 7 & 18, TOWNSHIP 4 SOUTH, RANGE 5\nEAST.”

I.\nAPPROVAL OF TRACT MAP 38722-1 AND A SUBDIVISION IMPROVEMENT\nAGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY\nCOMPANY\nRECOMMENDATION:\nAdopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 38722-1 AND AN\nASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT WITH RLS (ESCENA), LLC,\nA DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED ON LOT 46\nOF THE ESCENA DEVELOPMENT, IN SECTION 7, TOWNSHIP 4 SOUTH, RANGE 5\nEAST.”

J.\nAWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE\nAMOUNT OF $29,739,439; APPROVAL OF A PURCHASE ORDER WITH ACCENTURE\nINFRASTRUCTURE AND CAPITAL PROJECTS LLC, IN AN AMOUNT OF $1,255,067.60\nFOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES; AND\nAPPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO. 23P041 WITH\nTSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT NOT TO EXCEED\n$74,000 TO PROVIDE COMMUNITY WORKFORCE AGREEMENT ADMINISTRATION\nFOR PALM SPRINGS LIBRARY RENOVATION, CITY PROJECT 16-08\nRECOMMENDATION:\n1. Award a construction contract to Swinerton Builders in the amount of $29,739,439 for\nthe Palm Springs Library Renovation, City Project No. 16-08 (“the Project”);\n2. Delegate authority to the City Manager or designee to approve and execute\nconstruction contract change orders up to a total amount of $5,947,888 (20%) with all\nchange orders reported to the City Council;\n3. Authorize the City Manager to approve a purchase order for project management and\ninspection services with Accenture Infrastructure and Capital Projects LLC, in an\namount of $1,255,067.60;\n4. Authorize the City Manager to approve a task order for Community Workforce\nAgreement administration services from an on-call CWA firm, TSG Enterprises, Inc.,\ndba The Solis Group, in an amount not to exceed $74,000; and\n5. Authorize the City Manager or his designee to execute all necessary documents.

K.\nACCEPTANCE OF 2024 SLURRY SEAL, CITY PROJECT 24-02\nRECOMMENDATION:\n1. Accept the public works improvement identified as 2024 Slurry Seal, City Project No.\n24-02, as completed in accordance with the plans and specifications; and\n2. Authorize the City Engineer to execute and file a Notice of Completion with the\nRiverside County Recorder for 2024 Slurry Seal, City Project No. 24-02.

L.\nAWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE\nAMOUNT OF $77,208,000 AND THE ACCEPTANCE OF THE FEDERAL AVIATION\nADMINISTRATION (FAA) AND TRANSPORTATION SECURITY ADMINISTRATION\n(TSA) GRANT AWARDS FOR THE FUNDING OF THE PROJECT FOR AIRPORT\nBAGGAGE HANDLING SYSTEM IN-LINE SCREENING (“PROJECT”), AIRPORT\nPROJECT PSP-04\nRECOMMENDATION:\n1. Award a construction contract to Swinerton Builders, in the amount of $77,208,000,\nfor Airport Baggage Handling System In-Line Screening, Airport Project PSP-04;\n2. Authorize the City Manager or designee to approve and execute construction contract\nchange orders up to a total amount of $7,720,800 with all change orders reported to\nthe City Council;\n3. Approve acceptance of Federal Aviation Administration (FAA) Airport Terminal\nProgram (ATP) Grant No. 3-06-0181-070-2025 for Baggage Handling Airport Project\nin the amount of approximately $6,000,000;\n4. Approve acceptance of FAA Infrastructure Grant (AIG) Grant No. 3-06-0181-0712025 for Baggage Handling Airport Project in the amount of approximately\n$21,552,776;\n5. Approve acceptance of FAA Airport Improvement Program (AIP) Grant No. 3-060181-072-2025 for Baggage Handling Airport Project in the amount of approximately\n$7,963,213;\n6. Approve acceptance of the Department of Homeland Security Transportation Security\nAdministration Grant for the Airport Baggage Handling System in the amount of\napproximately $24,184,932.24; and\n7. Authorize the City Manager or designee to execute all necessary documents.

A.\nINTRODUCE AND CONDUCT FIRST READING OF AN ORDINANCE ENTITLED, “AN\nORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER\n5.92 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY REGULATING COOWNED HOUSING UNITS, AND DETERMINING SUCH ACTION TO BE EXEMPT FROM\nFURTHER ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT”\nRECOMMENDATION:\nIntroduce and conduct a first reading by title only, of an ordinance entitled, "AN\nORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER\n5.92 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY REGULATING CO-OWNED\nHOUSING UNITS, AND DETERMINING SUCH ACTION TO BE EXEMPT FROM\nFURTHER ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT."

B.\nCONSIDERATION AND APPROVAL OF AMENDMENT NO. 6 TO DESTINATION PALM\nSPRINGS AGREEMENT – PS RESORTS\nRECOMMENDATION:\n1. Approve a ten-year extension in the form of Amendment No. 6 of the Palm Springs\nAgreement with PS Resorts (A6187); and\n2. Authorize the City Manager to execute any documentation required.

C.\nADOPT THE 2025/2026 LEGISLATIVE PLATFORM\nRECOMMENDATION:\nStaff recommends the City Council discuss, provide direction and adopt the 2025/2026\nLegislative Platform.

M.\nAPPROVAL OF AMENDMENT NO. 3 TO SERVICES AGREEMENT NO. 23S080 WITH\nTHE AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES TO PROVIDE MANDATED\nBACKGROUND VETTING AND COMPUTER-BASED TRAINING FOR THE PALM\nSPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 3 to Services Agreement No. 23S080 with the American\nAssociation of Airport Executives to provide mandated background vetting and\ncomputer-based training for the Palm Springs International Airport for an additional\namount of $210,000 for a revised contract amount not to exceed $355,675, and\nextend the contract term for two-years, July 1, 2023, through June 30, 2028.\n2. Authorize the City Manager or designee to execute all necessary documents.

N.\nAUTHORIZE THE PURCHASE OF ARCHER ANTI-VEHICLE BARRIER TRAILER KITS\nAND 3 TRANSPORT VEHICLES\nRECOMMENDATION:\n1. Approve the issuance of a purchase order to Meridian Rapid Defense Group for the\npurchase of six (6) Archer Anti-Vehicle Barrier Trailer Kits including eighty-two (82)\nArcher 1200 Barriers and accessories necessary for deployment in an amount not to\nexceed $1,095,493.40 inclusive of a 5% contingency.\n2. Approve the issuance of a purchase order to Fiesta Ford Inc., for the purchase of\nthree (3) new 2026 Ford F-250 XL Crew Cab 4x4 trucks in an amount not to exceed\n$163,219.99, inclusive of 5% contingency.\n3. Authorize the City Manager or designee to execute all necessary documents.

O.\nREQUEST FOR EARLY CONSTRUCTION START TIMES FOR CONSTRUCTION\nACTIVITIES AT THE COLLEGE OF THE DESERT PALM SPRINGS CAMPUS SITE,\nLOCATED AT SOUTHWEST CORNER OF TAHQUITZ CANYON WAY AND FARRELL\nDRIVE\nRECOMMENDATION:\nApprove the requested early construction start time of 5:00 am, Monday through Friday,\nbetween the dates of July 10th to September 20th, 2025, and between the dates of May 1st\nand September 30th, 2026, subject to the continuous monitoring of noise complaints and\nimpacts to adjacent properties and residents.

P.\nAPPROVE COOPERATIVE PURCHASE AGREEMENT 25C197 WITH TYLER\nTECHNOLOGIES INC. TO PROVIDE SOFTWARE AS A SERVICE FOR 5-YEARS\nRECOMMENDATION:\n1. Approve Cooperative Purchase agreement 25C197 with Tyler Technologies, Inc., for\nSoftware as a Service in an amount not to exceed $2,792,958 for a five-year term\nbeginning July 1, 2025, and continuing through June 30, 2030;\n2. Authorize the City Manager or designee to execute all necessary documents.

Q.\nAPPROVE AMENDMENT NO. 3 TO AGREEMENT NO. 23S165 WITH APTAERO INC.,\nFOR SOFTWARE AS A SERVICE FOR THE VISITOR PASS SUBSCRIPTION FOR THE\nPALM SPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 3 to Software as a Service Agreement No. 23S165 with\nAptaero, Inc. for an additional amount of $118,120, and a revised contract amount not\nto exceed $187,820, for term of November 1, 2023 through June 30, 2028 for the\nVisitor Pass Subscription for the Palm Springs International Airport (Airport).\n2. Authorize the City Manager or designee to execute all necessary documents.\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate\ndiscussion are considered at this time.\n2.