Pasadena — 2023-03-13

A. PARTNERSHIP WITH THE COUNTY OF LOS ANGELES TO EXPAND ESSENTIAL\nHEALTHCARE AND MENTAL HEALTH SERVICES IN THE CITY OF PASADENA\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),15060(c)(3), and\n15378 of the State CEQA Guidelines,\nand as such, no\nenvironmental document pursuant to CEQA is required for the project; and\n(2) Direct the City Manager to work with Los Angeles County to explore the feasibility of\nidentifying appropriate properties in the City of Pasadena for possible co-location and joint occupation\nfor purposes expanding essential\nhealth care and mental health outpatient services in the City.

1. CONTRACT AWARD TO PSOMAS; PACIFICA SERVICES INC., KPFF INC.; KOA\nCORPORATION; AND INTERWEST CONSULTING GROUP FOR ON-CALL PROJECT\nMANAGEMENT SERVICES FOR AN\nAMOUNT NOT-TO-EXCEED $1,000,000 FOR EACH CONSULTANT (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the project proposed in the agenda report to be categorically exempt under the\nCalifornia Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article\n5, Section 15061(b)(3), the General\nRule that CEQA applies only to projects which have the potential for causing a significant effect\non the environment;\n(2) Authorize the City Manager to enter into individual contracts, as the result of a\ncompetitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with\nPsomas; Pacifica Services Inc.; KPFF Inc.,\ndba KPFF Consulting Engineers; KOA Corporation; and Interwest Consulting Group for On-\nCall Project Management Services for a total amount not-to-exceed $1,000,000 for each consultant\nover a four-year term. Competitive\nbidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or\nunique services); and\n(3) Authorize the City Manager to extend the term of the contracts as necessary without\nincreasing the not-to-exceed amount.\nATTACHMENT A\nTPA

10. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING\nDECEMBER 31, 2022\nRecommendation: The agenda report is for information only.\nATTACHMENT A

11. FINANCE COMMITTEE: AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR\n2023 OPERATING BUDGET AND AUTHORIZATION TO AMEND CONTRACT NO. 31830 WITH\nTHE FID GROUP DBA\nFRIENDS IN DEED WITH ADDITIONAL FUNDING FOR THE PROVISION OF MOTEL\nVOUCHERS (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions are exempt from the California Environmental Quality\nAct ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense”\nprovision that CEQA only applies to\nprojects that may have an effect on the environment;\n(2) Amend the Housing Department’s Fiscal Year 2023 Operating Budget by transferring\n$100,000 from the unappropriated fund balance in the General Fund (101) to the Housing\nDepartment’s Other Housing Fund (238) for\nexpenses associated with the provision of weather-activated motel vouchers to people\nexperiencing homelessness as detailed in the background section of the agenda report;\n(3) Authorize the City Manager to amend Contract No. 31830 with The FID Group, dba\nFriends In Deed, to increase the total contract value by up to $100,000 for emergency shelter services\nas detailed in the body of the agenda\nreport. Competitive price bidding is not required pursuant to City Charter Section 1002(F)\n(contracts for professional or unique services); and\n(4) To the extent the amendment could be considered a separate procurement subject to the\nCompetitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal\nCode (PMC) Section 4.08.049(B),\ncontracts for which the City’s best interests are served.\nCity Council

12. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nAPPOINTMENT OF LAUREN SIEGEL TO THE ENVIRONMENTAL ADVISORY\nCOMMISSION (District 1 Nomination)\nAPPOINTMENT OF RACHEL STONE TO THE HUMAN RELATIONS COMMISSION (District 7\nNomination)\nAPPOINTMENT OF DAN STENZ TO THE PASADENA CENTER OPERATING COMPANY\nBOARD (Hotel Nomination)\nAPPOINTMENT OF MICHAEL OCON TO THE PASADENA COMMUNITY ACCESS\nCORPORATION BOARD (District 5 Nomination)\nAPPOINTMENT OF DION FERGUSON TO THE SENIOR COMMISSION (Pasadena Senior\nCenter Nomination)\nCity Attorney\nCity Clerk/Secretary

13. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2023-0232 Bob Hatch $ 2,241.90\n2023-0233 Robert Brian Severson 406.00\n2023-0234 Jamie Palumbo Not stated\n2023-0235 Svetlana Brouke 25,000.00+

14. PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO ANNUAL ACTION PLAN (2022-2023)\nFOR HOME INVESTMENT PARTNERSHIP ACT PROGRAM FUNDS\nRecommendation: It is recommended that the City Council cancel the public hearing.

15. PUBLIC HEARING: DESIGNATION OF 731 EAST WASHINGTON BOULEVARD AS A\nLANDMARK\nRecommendation: It is recommended that the City Council:\n(1) Find that the designation of a historic resource is categorically exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15308, Class 8 of the CEAQ Guidelines\npertaining to Actions by Regulatory\nAgencies for Protection of the Environment and there are no features that distinguish this project\nfrom others in the exempt class, and therefore, there are no unusual circumstances;\n(2) Find that the former drive-in market building at 731 East Washington Boulevard meets\nCriterion C as a landmark pursuant to Pasadena Municipal Code (PMC) Section 17.62.040.D.2.c\nbecause it is a rare, intact example of an\nearly automobile-related drive-in market that was converted into an auto servicing garage early in\nits history. It is additionally significant as a distinctive example of the Art Deco architectural style,\ndesigned by prolific local architect\nGlenn Elwood Smith, whose work is of significance to the City;\n(3) Adopt a resolution approving a Declaration of Landmark Designation for 731 East\nWashington Boulevard, Pasadena, California;\n(4) Authorize the Mayor to execute a Declaration of Landmark Designation for 731 East\nWashington Boulevard, Pasadena, California; and\n(5) Direct the City Clerk to record the declaration with the Los Angeles County Recorder.\nRecommendation of the Historic Preservation Commission: On January 17, 2023, the Historic\nPreservation Commission recommended that the City Council approve the designation of the former\ndrive-in market building at 731\nEast Washington Boulevard as a Landmark under Criterion C of PMC Section 17.62.040.

16. PUBLIC HEARING: DESIGNATION OF THE HARRY FITZGERALD BUILDING AT 489 EAST\nCOLORADO BOULEVARD AS A LANDMARK\nRecommendation: It is recommended that the City Council:\n(1) Find that the designation of a historic resource is categorically exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15308, Class 8 of the CEQA Guidelines\npertaining to Actions by Regulatory\nAgencies for Protection of the Environment and there are no features that distinguish this project\nfrom others in the exempt class, and therefore, there are no unusual circumstances;\n(2) Find that the Harry Fitzgerald Building at 489 E. Colorado Boulevard meets Criterion C as\na landmark pursuant to Pasadena Municipal Code (PMC) Section 17.62.040.D.2.c because it\nembodies the distinctive characteristics\nof the Georgian Revival and Neoclassical architectural styles and represents the work of local\nnotable architectural firm Bennett & Haskell, whose work is of significance to the City;\n(3) Adopt a resolution approving a Declaration of Landmark Designation for 489 E. Colorado\nBoulevard, Pasadena, California;\n(4) Authorize the Mayor to execute a Declaration of Landmark Designation for 489 E.\nColorado Boulevard, Pasadena, California; and\n(5) Direct the City Clerk to record the declaration with the Los Angeles County Recorder.\nRecommendation of the Historic Preservation Commission: On January 17, 2023, the Historic\nPreservation Commission recommended that the City Council approve the designation of the Harry\nFitzgerald Building at 489 E.\nColorado Boulevard as a Landmark under Criterion C of PMC Section 17.62.040.

17. AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR 2023 OPERATING\nBUDGET AND APPROVAL OF KEY TERMS OF AMENDMENT TO AGREEMENT NO. 23,651 WITH\nHHP-FOOTHILL, LLC FOR\nDEVELOPMENT OF INTERIM HOUSING PROJECT AT 2322 E. FOOTHILL BOULEVARD\nFOR TRANSITION AGE YOUTH (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed housing financing, acquisition and rehabilitation activity, as\ndescribed in the agenda report, does not have a significant effect on the environment and has been\ndetermined to be categorically exempt\nunder Class 1 (Existing Facilities) (State CEQA Guidelines Section 15301) and Class 26\n(Acquisition of Housing) State CEQA Guidelines Section 15326;\n(2) Approve a budget amendment to increase the Housing Department’s Fiscal Year 2023\nOperating Budget by a net amount of $729,500 in funding appropriations for the HHP Transition Age\nYouth Housing project consisting of\na $1,000,000 increase in appropriations in the Home Investment Partnership Fund (HOME) and\na $270,500 decrease of appropriations in the Inclusionary Housing Trust Funds; and\n(3) Approve certain key business terms, as described in the agenda report, of the proposed\nAmendment to Affordable Housing Loan Agreement No. 23,651 with HHP-Foothill, LLC, and authorize\nthe City Manager to execute any\nand all documents necessary to effectuate the staff recommendation.\nLegislative Policy Committee

18. APPROVAL OF THE FEDERAL & STATE LEGISLATIVE PLATFORMS FOR CALENDAR\nYEAR 2023\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and\n15378 of the State CEQA Guidelines,\nand as such, no environmental document pursuant to CEQA is required; and\n(2) Approve the Federal Legislative Platform and the State Legislative Platform for calendar\nyear 2023.\nRecommendation of the Legislative Policy Committee: At the March 7, 2023, meeting of the\nLegislative Policy Committee, the Committee approved the staff recommendations. Additionally, the\nCommittee recommended\namending both platforms to note that City Council declared a climate emergency on January 30,\n2023 and set a goal to source 100% of Pasadena’s electricity from carbon free sources by 2030.\nLastly, the Committee noted its intent\nto revisit the platforms later this year to discuss potential changes to the documents’ structure\nand tone to further support city priorities with unified, proactive advocacy.

19. INFORMATIONAL UPDATE ON THE PASADENA RENTAL HOUSING BOARD (PRHB)\nAPPLICATION PROCESS\nRecommendation: The agenda report is for information only; no action is required.

2. CONTRACT AWARD TO CALIAGUA INC., TO FURNISH AND DELIVER LABOR,\nEQUIPMENT AND MATERIALS FOR THE GARFIELD REPLACEMENT WELL ABOVE-\nGRADE IMPROVEMENTS FOR THE WATER AND POWER DEPARTMENT (Water & Power\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is within the scope of the Initial\nStudy/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program that were\nadopted by the City Council on August 16, 2021, for the Garfield Replacement Well project pursuant\nto the California Environmental Quality Act (“CEQA”) and that there have been no changes to the\nproject, no changes with respect to the circumstances under which the project is undertaken, and no\nnew information of substantial increase in the severity of previously identified significant effects, or\notherwise trigger the need for subsequent or supplemental CEQA documentation; and\n(2) Accept the bid dated January 12, 2023, submitted by Caliagua Inc., in response to\nSpecification WD-22-07 to furnish labor, equipment, and materials necessary to perform the\nGarfield Replacement Well Above-Grade Improvements; reject all other bids received; and\nauthorize the City Manager to enter into a contract with Caliagua Inc., in an amount not-to-\nexceed $3,565,930, which includes the base amount of $3,215,930 and a contingency of\n$350,000 to provide for any necessary change orders.

3. AUTHORIZATION TO ENTER INTO CONTRACTS WITH THREE YOUTH SERVICE\nPROVIDERS AND ONE PROGRAM EVALUATOR FOR THE PASADENA INTERVENTION\nAND PREVENTION PROJECT\n(Public Health Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to\nCEQA is required for the project;\n(2) Authorize the City Manager to enter into three contracts, as the result of a competitive\nselection process specified by Section 4.08.047 of the Pasadena Municipal Code, for Pasadena\nIntervention and Prevention Project Client Supportive Services with the following organizations.\nCompetitive bidding is not required pursuant to City Charter Section 1002(F) contracts for\nprofessional or unique services:\na. Flintridge Center for an amount not-to-exceed $90,000 through June 30, 2025;\nb. Harambee Christian Family Center, DBA Harambee Ministries for an amount not-to-\nexceed $90,000 through June 30, 2025; and\nc. Pasadena/Altadena Coalition of Transformative Leaders (“PACTL”) for an amount not-to-\nexceed $90,000 through June 30, 2025; and (3) Authorize the City Manager to enter into a\ncontract, as the result of a competitive selection process specified by Section 4.08.047 of the\nPasadena Municipal Code, with Southern California Center for Nonprofit Management, DBA\nCenter for Nonprofit Management for Program Evaluation Services for the Pasadena\nIntervention and Prevention Project for an amount not-to-exceed $150,000 through December\n31, 2025. Competitive bidding is not required pursuant to City Charter Section 1002(F)\ncontracts for professional or unique services.\nATTACHMENT A\nTPA

4. AUTHORIZATION TO INCREASE PURCHASE ORDER NO. 1231446 WITH LIVHOME INC.,\nTO PROVIDE HOMEMAKER SERVICES FOR THE TRANSITIONAL AGE YOUTH (TAY) LINK AND\nGERIATRIC\nEMPOWERMENT MODEL (GEM) LINK PROGRAMS (Public Health Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the\nproject;\n(2) Authorize the City Manager to increase Purchase Order No. 1231446 with LivHome Inc.,\nby $60,000 from $74,999 to a revised amount of $134,999. Competitive bidding is not required\npursuant to City Charter section 1002(F)\n(contracts for professional or unique services); and\n(3) To the extent this action could be considered a separate procurement subject to the\nCompetitive Selection Process, it is recommended that the City Council grant the contract an\nexemption pursuant to P.M.C. Section 4.08.049\nB), contracts for which the City’s best interests are served.\nATTACHMENT A\nTPA

5. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MILSOFT UTILITY\nSOLUTIONS INC., FOR SOFTWARE, TECHNICAL SUPPORT, AND MAINTENANCE OF THE\nOUTAGE MANAGEMENT SYSTEM\nFOR AN AMOUNT NOT-TO-EXCEED $611,501 FOR THE WATER AND POWER\nDEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a project subject to the California Environmental\nQuality Act (“CEQA”) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA\nGuidelines, and as such, no environmental\ndocument pursuant to CEQA is required;\n(2) Authorize the City Manager to enter into a Purchase Order (“PO”) Contract without\ncompetitive bidding pursuant to the City Charter Section 1002(F), contracts for professional or unique\nservices, with Milsoft Utility Solutions Inc.\n(“Milsoft”), to provide Software, Technical Support, and Maintenance for the Outage Management\nSystem (“OMS”) for the Water and Power Department (“PWP”) in an amount not-to-exceed $611,501\nfor five years; and\n(3) Grant the proposed PO an exemption from the Competitive Selection process pursuant to\nPasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are\nserved.\nTPA

6. AUTHORIZATION TO AMEND CONTRACT NOS. 31950 AND 32010 WITH UNION STATION\nHOMELESS SERVICES TO EXTEND THE TERM AND ADD FUNDING FOR HOMELESS\nSERVICES PROGRAMS\n(Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action in the agenda report is exempt from the California\nEnvironmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the\n“common sense” provision that CEQA\nonly applies to projects that may have an effect on the environment;\n(2) Authorize the City Manager to amend Contract No. 31950 with Union Station Homeless\nServices to increase the contract value by $35,000 for a total not-to-exceed contract value of $168,728\nthrough September 30, 2023;\n(3) Authorize the City Manager to amend Contract No. 32010 with Union Station Homeless\nServices to increase the contract value by $70,000 for a total not-to-exceed contract value of\n$1,250,514 through\nSeptember 30, 2023;\n(4) Authorize the City Manager to approve no-cost amendments for Contract Nos. 31950\nand 32010 which extend the term beyond September 30, 2023; and\n(5) To the extent the amendments to Contract Nos. 31950 and 32010 could be considered a\nseparate procurement subject to the Competitive Selection Process, grant the contracts an\nexemption pursuant to\nPasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best\ninterests are served. Competitive price bidding is not required pursuant to City Charter Section\n1002(F) contracts for\nprofessional or unique services.\nTPA

7. AUTHORIZATION TO AMEND CONTRACT NO. 25,558 WITH THE CITY OF LOS ANGELES\nTO PROVIDE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS TENANT-BASED RENTAL\nASSISTANCE\n(Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action in the agenda report is exempt from the California\nEnvironmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the\n“General Rule” that\nCEQA only applies to projects that may have a significant effect on the environment; and\n(2) Authorize the City Manager to amend Contract No. 25,558 with the City of Los Angeles\nto add $298,830 for a not-to-exceed total of $579,500 and extend the term through June 30, 2023, to\nsupport the\ncontinued provision of Housing Opportunities for People with AIDS (HOPWA)-funded rental\nassistance.

8. CONTRACT AWARD TO FS CONTRACTORS INC., FOR NORTH HILL AVENUE COMPLETE\nSTREETS PROJECT FOR AN AMOUNT NOT-TO-EXCEED $850,805 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the project proposed in the agenda report to be categorically exempt under the\nCalifornia Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article\n19, Section 15301, Class 1, Existing\nFacilities, and that there are no features that distinguish this project from others in the exempt\nclass, and therefore, there are no unusual circumstances; and\n(2) Accept the bid dated November 30, 2022, submitted by FS Contractors Inc., in response to\nthe project plans and specifications for North Hill Avenue Complete Streets Project, reject all other bids\nreceived, and authorize the\nCity Manager to enter into a contract for an amount not-to-exceed $850,805, which includes the\nbase contract amount of $709,004 and a contingency of $141,801 to provide for any necessary\nchange orders.\nATTACHMENT A

9. FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE GRANT FUNDS IN THE\nAMOUNT OF $42,981 FROM THE BLACK GOLD COOPERATIVE LIBRARY SYSTEM TO THE\nDEPARTMENT OF LIBRARIES AND\nINFORMATION SERVICES’ FISCAL YEAR 2023 OPERATING BUDGET (Libraries &\nInformation Services Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required\nfor the project; and\n(2) Recognize and appropriate $42,981 from the Black Gold Cooperative Library System to\nthe Department of Libraries and Information Services’ Fiscal Year 2023 Operating Budget to support\nthe Black Gold: Stronger Together\nEarly Learning Hub Grant project.\nATTACHMENT A