Placentia — 2024-07-16

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeetings of: January 9, 2024 and January 23, 2024\nRecommended Action: Approve\nMinutes January 9, 2024\nMinutes January 23, 2024

1.c. City Fiscal Year 2023-24 Registers for July 16, 2024 Check\nRegister Fiscal Impact: $2,750,946.28 Electronic\nDisbursement Register Fiscal Impact: $2,416,932.93 City\nFiscal Year 2024-25 Check Register for July 16, 2024 Fiscal\nImpact: $ 5,053.79\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file.\nFY 2023-24 Check Register\nFY 2023-24 Electronic Disbursement\n1.c.2 FY 2024-25 Check Register

1.d. Annual Military Equipment Report Per CA Assembly Bill No.\n481 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the annual Military Equipment Report\nper CA Assembly Bill No. 481; and\n2) Adopt Resolution R-2024-53, A Resolution of the City\nCouncil of the City of Placentia, California, renewing\nits Military Equipment Use Policy and Authorizing the\nContinuation of Ordinance O-2022-03.\nStaff Report\nMilitary Equipment Report\nRESOLUTION NO. 2024-53

1.e. Amendment No. 2 to the Maintenance Services Agreement\nwith Team One Management Inc. for Park Restroom\nJanitorial Services Fiscal Impact: Expense: $ 87,297\nAnnual Contract Amount Budgeted: $ 87,297 (104055-\n6130)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Maintenance\nServices Agreement with Team One Management Inc.\nfor park restroom janitorial services for an additional\none (1) two-year term contract not-to-exceed a\ncumulative amount of $174,594 or $87,297 per year;\nand\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the cumulative contract\nnot-to-exceed amount or $17,459.40; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 2 Team One Management\nAmendment No. 1 Team One Management

1.f. Agreement with Brightly Software, Inc. for Asset\nManagement Software System Fiscal Impact: Expense:\nFiscal Year 2024-25 - $61,234.16 Budget: $ 61,234.16\nTechnology Fund (750000-6366)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Purchase Order with Brightly Software, Inc.\nfor the Fiscal Year 2024-25 subscription in the amount\nof $61,234.16; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPurchase Order Brightly

1.g. Purchase of One (1) New Fleet Vehicle for the Code\nEnforcement Division Fiscal Impact: Expense: $75,236.56\nTotal Purchase Price Budgeted: $80,000.00 FY 2024-25\nCIP Budget $60,000.00 Measure U (798509-6842)\n$20,000.00 Equipment Replacement Fund (418509-6842)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of one (1) 2024 Ford F-150\nLightning Crew Cab work truck from Ken Grody Ford\nin the amount of $75,236.56; and\n2) Authorize the City Administrator to approve invoice\nchanges up to 10% of the quoted amount; and\n3) Authorize the City Administrator and/or his designee\nto issue a purchase order to Ken Grody Ford for this\nvehicle and execute all necessary documents, in a\nform approved by the City Attorney.\nStaff Report\nKen Grody Quote

1.h. Acceptance of Construction Work and Notice of Completion\nfor the Fiscal Year 2022-23 Street Rehabilitation Project,\nCity Project No. 1301 Fiscal Impact: Expense:\n$5,383,306.25 Original Construction Contract $\n538,330.63 Approved Change Orders No. 1-2 $ 92,845.00\nConstruction Inspection Services $6,014,481.88 Total\nConstruction Cost Budgeted: $6,153,023.73 Total Project\nBudget $3,000,000.00 FY 2023-24 CIP Budget (799800-\n6740 JL 791301-6740) $ 800,000.00 FY 2023-24 CIP\nBudget (179800-6740 JL 171301-6740) $ 600,000.00 FY\n2023-24 CIP Budget (189800-6740 JL 181301-6740) $\n600,000.00 FY 2023-24 CIP Budget (609800-6740 JL\n601301-6740) $ 511,949.28 FY 2023-24 CIP Budget\n(601301-6740 JL 601301-6740) $ 312,032.42 FY 2023-24\nCIP Budget (339800-6740 JL 331301-6740) $ 190,578.93\nFY 2023-24 CIP Budget (709800-6740 JL 791301-6740) $\n63,272.00 FY 2023-24 CIP Budget (501301-6740) $\n39,418.10 FY 2023-24 CIP Budget (791301-6740 JL\n791301-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by R. J. Noble Company\nfor construction of the Fiscal Year 2022-23 Street\nRehabilitation Project, City Project No. 1301 for a\ngrand total amount of $5,921,636.88; and\n2) Approve Resolution No. R-2024-51 A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n4) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC R.J. Noble\nResolution No. R-2024-51

1.i. Acceptance of Construction Work and Notice of Completion\nfor the La Placita Parkette Improvement Project, City\nProject No. 7911 Fiscal Impact: Expense: $ 292,617.30\nOriginal Construction Contract $ 615.52 Change Order No.\n1 $ 293,232.82 Total Construction Cost Budgeted: $\n726,050.00 FY 2022-23 & 2023-24 CIP Project Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by SDC Engineering, Inc.\nfor construction of the La Placita Parkette\nImprovement Project, City Project No. 7911 for a\ngrand total amount of $293,232.82; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC La Placita Parkette

1.j. Professional Services Agreement with Placeworks, Inc. to\nComplete the SP-5 Corridor Plan and Specific Plan Update\nFiscal Impact: Amount Needed For Agreement: $389,129\nStaff Recommended Contingency: $+10,871 Total Cost of\nProposed Agreement: $400,000 General Plan Update Fee\nFunds $400,000 (749504-6017) (3 Years)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nPlaceworks, Inc. to provide professional services\nrelated to the SP-5 Corridor Plan and Specific Plan\nUpdate and supporting environmental documentation\nfor an amount not to exceed $400,000; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nPSA Placeworks SP-5\nExhibit A Scope and Cost\nExhibit B Insurance Requirements\nExhibit C Certificates of Insurance

1.k. Amendment No. 5 to Professional Services Agreement with\nBiggs Cardosa & Associates, Inc., for Engineering Design\nServices for the Golden Avenue Bridge Replacement\nProject Fiscal Impact: Expense: $ 155,502.00 Amendment\nNo. 5 to Professional Services Agreement Services\nAgreement Total Available Project Budget: $2,415,204.16\n$2,200,000.00 Federal Earmark (331801-6740) $\n215,204.16 General Fund Developer Fee (331801-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 5 to the Professional\nServices Agreement with Biggs Cardosa & Associates,\nInc. to increase the contract amount by an additional\n$155,502 for a total contract not-to-exceed amount of\n$970,938; and\n2) Authorize the City Administrator to approve contract\namendments up to 10% of the contract amendment\namount, or $15,550.20; and\n3) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #5 to PSA Biggs Cardosa

1.l. Professional Services Agreement with Moetivations Inc. for\nTemporary Dispatcher on Demand Services Fiscal Impact:\nExpense: $ 108,204.95 Fiscal Year 2024-25 (101515-\n5005)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nMoetivations Inc. for Temporary Traveling Dispatcher\nServices for a period of three months in Fiscal Year\n2024-25, with the option to extend for an additional\nperiod of nine months at the discretion of the City\nCouncil; and\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nProposal Quote Moetivations\nDraft Services Agreement Moetivations

1.m. Award of Contract to Brightview Landscape Services Inc.\nFor Park Maintenance Services Fiscal Impact: Expense: $\n381,894.45 Annual Contract Amount (104055-6139)\n$1,145,683.35 Total Amount Fiscal Years 2024-25 to\n2026-27\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nBrightview Landscape Services Inc. for Park\nMaintenance Services in an amount not-to-exceed\n$381,894.45 per year for an initial three (3) year\ncontract term, with the option to extend for two (2)\nadditional one-year terms; and\n2) Approve Resolution No. R-2024-52, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual contract not-\nto-exceed the amount of $38,189.44 per contract\nyear for unanticipated expenses; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPSA Template (Long Form) - Brightview MV\nResolution No. 2024-52

2.a. Public Hearing on Solid Waste Handling Services Rate\nAdjustment and Related Resolutions for Fiscal Year 2024-\n25 (Staff is recommending continuance to July 23, 2024)\nFiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the public hearing concerning the Solid Waste\nHandling Services rate adjustment for Fiscal Year\n2024-25; and\n2) Receive the Staff Report, consider all public\ntestimony, ask any questions of Staff; and\n3) Continue the public hearing to the City Council\nmeeting of July 23, 2024, at 7:00 p.m. in the Council\nChambers.\nStaff Report\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.