Rancho Santa Margarita — 2024-04-10

1.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY – SATURDAY,\nAPRIL 27, 2024, FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY\nHALL PARKING LOT

2.1 COUNCIL MEMBER COMMENTS

2.2 COMMITTEE ASSIGNMENT REPORTS\nRECOMMENDATION: Receive an Oral Report on the following City Council\nCommittee Assignment:\n1) ORANGE COUNTY FIRE AUTHORITY (Mayor Gamble) – March 28,\n2024 Meeting

3.1 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM\n1) RANCHO SANTA MARGARITA INTERMEDIATE SCHOOL – BLAKE\nSIDOTI AND OLIVIA WARREN

3.2 CERTIFICATES OF RECOGNITION – SANTA MARGARITA CATHOLIC HIGH\nSCHOOL SONG TEAMS, NATIONAL CHAMPIONS

5.10 APPROVAL OF PROPOSED AMENDMENT NO. 3 TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC., TO\nPROVIDE ON-CALL PROFESSIONAL CIVIL ENGINEERING, BUILDING &\nSAFETY, PLAN REVIEW AND INSPECTION CONSULTING SERVICES (Kuta)\n1) Approve proposed Amendment No. 3 to the current Professional\nServices Agreement with Charles Abbott Associates, Inc., for On-Call\nProfessional Civil Engineering, Building & Safety, Plan Review and\nInspection Consulting Services, which a) extends the term of the\nagreement by two years through June 30, 2026, and b) increases the\ntotal maximum not-to-exceed compensation amount by $810,000,\nfrom $1,755,000 to $2,565,000 for a total seven-year contract term,\nin order to provide continued Professional Civil Engineering, Building\n& Safety, Plan Review and Inspection Consulting Services; and\n2) Authorize the Mayor to execute the proposed Amendment No. 3 to\nthe Professional Services Agreement with Charles Abbott &\nAssociates, Inc.\nItem No. 5.10

5.11 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO\nAND VECTOR CONTROL DISTRICT (Cervantez)\nRECOMMENDATION: Receive and file the report submitted by the City\nCouncil’s appointed representative to the Orange County Mosquito and\nVector Control District.\nItem No. 5.11\nITEMS REMOVED FROM THE CONSENT CALENDAR

5.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)\nRECOMMENDATION: Approve the following Certificates of Recognition:\n1) Student Recognition Program:\na) Rancho Santa Margarita Intermediate School – Blake Sidoti and\nOlivia Warren; and\n2) Santa Margarita Catholic High School Song Teams, National\nChampions.\n4/5/24, 3:37 PM cityofrsm.granicus.com/GeneratedAgendaViewer.php?view_id=2&event_id=345\nItem No. 5.2

5.4 APPROVAL OF WARRANT REGISTERS DATED MARCH 25, 2024 AND APRIL\n1, 2024 (Turner)\nRECOMMENDATION: Approve the warrant registers totaling\n$1,129,557.11.\nItem No. 5.4

5.5 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2024/25 (Turner)\nRECOMMENDATION:\n1) Conduct the annual review of the City’s Statement of Investment\nPolicy; and\n2) Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR\n2024/25 STATEMENT OF INVESTMENT POLICY AND DELEGATING\nINVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY\nTREASURER\nItem No. 5.5

5.6 PROPOSED DEPOSIT OF PUBLIC FUNDS AGREEMENT WITH THE BANK OF\nSOUTHERN CALIFORNIA (Turner)\nRECOMMENDATION:\n1) Approve proposed Deposit of Public Funds Agreement with the Bank\nof Southern California with an Active Balance Agreement Limit of\n$17,000,000; and\n2) Authorize the Mayor and the City Manager, as authorized signers at\nthe bank, to execute proposed Deposit of Public Funds Agreement\nwith the Bank of Southern California; and\n3) Authorize the City Manager to deposit $5 million into a one-year\ncertificate of deposit at an Annual Percentage Yield (APY) of 4.60%\nwith the Bank of Southern California.\n4/5/24, 3:37 PM cityofrsm.granicus.com/GeneratedAgendaViewer.php?view_id=2&event_id=345\nItem No. 5.6

5.7 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH\nDAVIS FARR, LLP FOR FINANCIAL AUDIT AND ACCOUNTANT SERVICES\nFOR FISCAL YEARS ENDING JUNE 30, 2024, THROUGH 2028 (Turner)\nRECOMMENDATION:\n1) Approve a proposed Professional Services Agreement with Davis Farr,\nLLP for financial audit and accountant services for Fiscal Years ending\nJune 30, 2024, through 2028, in a maximum not-to-exceed contract\namount of $169,891; and\n2) Authorize the Mayor to execute the proposed Professional Services\nAgreement for financial audit and accountant services with Davis Farr,\nLLP.\nItem No. 5.7

5.8 REJECTION OF BIDS FOR THE FISCAL YEAR 2023-24 FURNISH, DELIVER,\nAND INSTALL SOLAR CROSSWALK LED SIGNS PROJECT (Parco)\nRECOMMENDATION:\n1) Reject all bids received for the Fiscal Year 2023-24 Furnish, Deliver,\nand Install Solar Crosswalk LED Signs Project; and\n2) Release the Contractor’s bid bonds received for the Project.\nItem No. 5.8

5.9 APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH P2S, INC., FOR PROFESSIONAL ELECTRICAL\nENGINEERING AND LIGHTING DESIGN CONSULTING SERVICES FOR\nTHE CITY HALL & BTRCC INTERIOR LED LIGHTING CONVERSION PROJECT\n(Parco)\nRECOMMENDATION:\n1) Approve proposed Amendment No. 2 to the Professional Services\nAgreement with P2S, Inc., to increase the maximum contract amount\nby $7,001, from $35,910 to $42,911, in order to provide construction\nadministration support and as-needed contingency, for the City Hall &\nBTRCC Interior LED Lighting Conversion Project; and\n2) Authorize the Mayor to execute proposed Amendment No. 2 to the\ncurrent Professional Services Agreement with P2S, Inc.\nItem No. 5.9\n4/5/24, 3:37 PM cityofrsm.granicus.com/GeneratedAgendaViewer.php?view_id=2&event_id=345

7.1 CONTRACT YOUTH SERVICES PROVIDED BY THE BOYS AND GIRLS CLUBS\nOF CAPISTRANO VALLEY AT THE BELL TOWER REGIONAL COMMUNITY\nCENTER (Cervantez)\nRECOMMENDATION: Receive and file; Council direction, as appropriate.\nItem No. 7.1