S Pasadena — 2024-07-17

10. CONSIDERATION OF APPROVAL OF A PROPOSED THREE-YEAR SERVICES\nAGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING\nGUARD SERVICES IN THE AMOUNT NOT-TO-EXCEED $349,587 FOR FISCAL YEAR\n2024-2025, $367,046 FOR FISCAL YEAR 2025-2026, AND $385,212 FOR FISCAL\nYEAR 2026-2027 FOR A COMBINED THREE-YEAR TOTAL CONTRACT AMOUNT OF\n$1,101,845\nRecommendation\nIt is recommended that the City Council:\n1. Approve the proposed three-year Contract Services Agreement with All City\n3\nManagement Services, Inc. for crossing guard services in an amount not-to-exceed\n$349,587 for Fiscal Year (FY) 2024-2025 with a 5% contract escalator for\nsubsequent contract term (Fiscal Years: 2025-2026, 2026-2027); and\n2. Approve the transfer of $19,579 from General Fund reserves to Account No. 101-\n4010-4011-8180 (Contract Services) to fund crossing guard services for FY 2024-\n2025 for a total of $349,587; and\n3. Approve the transfer of $17,459 from General Fund reserves to Account No. 101-\n4010-4011-8180 (Contract Services) to fund crossing guard services for FY 2025-\n2026 for a total of $367,046; and\n4. Approve the transfer of $18,166 from General Fund reserves to Account No. 101-\n4010-4011-8180 (Contract Services) to fund crossing guard services for FY 2026-\n2027 for a total of $385,212.

11. CONSIDERATION OF APPROVAL OF THE FOURTH AMENDMENT TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES,\nINC., FOR TEMPORARY STAFFING SERVICES, AT A COST OF $65,000, FOR A NEW\nTOTAL NOT-TO-EXCEED AMOUNT OF $499,000 AND TO AMEND THE\nTERMINATION DATE\nRecommendation\nIt is recommended that the City Council consider approval of the Fourth Amendment to\nthe Professional Services Agreement with MV Cheng and Associates, Inc., in the amount\nof $65,000, for continued temporary staffing services, and for a new total not-to-exceed\namount of $499,000 and to amend the termination date to December 31, 2024.

12. CONSIDERATION OF A RESOLUTION TO DECLARE CERTAIN CITY-OWNED LAND\nLOCATED AT 435 FAIR OAKS (WAR MEMORIAL PARK) TO BE EXEMPT SURPLUS\nLAND PURSUANT TO THE SURPLUS LAND ACT AND FIND THAT SUCH\nDECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT\nRecommendation\nIt is recommended that the City Council consider the adoption of a Resolution declaring\nthat the real property owned by the City located at 435 Fair Oaks is exempt surplus land\npursuant to Government Code Sections 54221(b) and 54221(f)()(J) and finding that such\ndeclaration is exempt from environmental review under the California Environmental\nQuality Act.

13. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT\nWITH AKD CONSULTING TO PROVIDE A WESTSIDE RESERVOIR PRELIMINARY\nDESIGN REPORT\nRecommendation\nIt is recommended that the City Council Approve a Professional Services Agreement with\nAKD Consulting for the development of a Westside Reservoir Preliminary Design Report\nin the amount of $515,108, including a 15% contingency of $67,188.

14. CONSIDERATION OF PAYMENT TO GRBCON, INC. IN THE AMOUNT OF $43,906.68\nFOR EMERGENCY CONSTRUCTION SEWER REPAIR SERVICES, AND AUTHORIZE\nTHE CITY MANAGER TO APPROVE ADDITIONAL PAYMENTS UP TO $40,000 FOR\n4\nREMAINING CONSTRUCTION REPAIR SERVICES\nRecommendation\nIt is recommended that the City Council:\n1. Approve a payment of $43,906.68 to GRBCon, Inc. for emergency construction\nrepair services; and\n2. Authorize the City Manager to approve additional payments to GRBCon, Inc. for\nremaining construction repair services up to an additional $40,000.

15. CONSIDERATION TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT\nWITH LANCE, SOLL & LUNGHARD, LLP (LSL) TO PROVIDE CERTAIN CITY\nACCOUNTING OPERATIONAL SERVICES FOR A TOTAL COST NOT TO EXCEED\n$180,000\nRecommendation\nIt is recommended that the City Council consider approving the professional services\nagreement with Lance, Soll, & Lunghard, LLP (LSL) for the provision of certain\naccounting services for a one year term beginning August 1, 2024, and ending August 1,\n2025 for a total cost not to exceed $180,000.\nPUBLIC HEARING

16. CONSIDERATION TO CONFIRM CHARGES ASSESSED BY THE COUNTY OF LOS\nANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER WEIGHTS AND\nMEASURES FOR THE ABATEMENT OF HAZARDOUS VEGETATION ON\nRESPECTIVE PARCELS OF UNIMPROVED PRIVATE PROPERTIES CONSTITUTING\nA FIRE HAZARD\nRecommendation\nIt is recommended that the City Council, after holding a Public Hearing to allow property\nowners with pending weed abatement charges the opportunity to object or receive an\nexplanation of pending charges, confirm the charges set forth in the 2024 Los Angeles\nCounty Report on the Cost of Weed Abatement.

17. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A REQUEST\nFOR A LANDMARK HISTORIC DESIGNATION FOR A SINGLE-FAMILY RESIDENCE\nLOCATED AT 1209 INDIANA AVENUE (ASSESSOR’S PARCEL NUMBER: 5314-010-\n061) AND APPROVING A CEQA EXEMPTION DETERMINATION (PROJECT NO.\nLMR23-0001)\nRecommendation\nIt is recommended that the City Council adopt a Resolution designating the property\nlocated at 1209 Indiana Avenue as a historic landmark (Landmark No. 60).

18. CONSIDERATION OF ADOPTING A RESOLUTION APPROVING THE FISCAL YEAR\n2024-2025 MASTER FEE SCHEDULE\nRecommendation\nIt is recommended that the City Council adopt the Resolution approving the Fiscal Year\n2024-2025 Master Fee Schedule.\n5

19. CONSIDERATION OF ADOPTION OF A RESOLUTION CONFIRMING AN ANNUAL\nLEVY AND COLLECTION OF ASSESSMENTS FOR THE LIGHTING AND\nLANDSCAPING MAINTENANCE DISTRICT (LLMD) FOR FISCAL YEAR 2024-2025\nRecommendation\nIt is recommended that the City Council, after receiving Public Hearing testimony, adopt\nthe attached resolution confirming the annual levy and collection of assessments for the\nLighting and Landscaping Maintenance District (LLMD) for Fiscal Year (FY) 2024-2025.\nACTION/DISCUSSION

20. CONSIDERATION OF A RESOLUTION OF INTENTION TO AMEND SOUTH\nPASADENA MUNICIPAL CODE (SPMC) CHAPTER 2 (ADMINISTRATION) AND\nCHAPTER 36 (ZONING), PURSUANT TO THE PROCEDURES SET FORTH IN SPMC\n36.620 (AMENDMENTS) TO REVISE SECTIONS OF THE ZONING CODE FOR\nCONSISTENCY WITH STATE HOUSING LAW AND TO IMPLEMENT POLICIES OF\nTHE CITY'S GENERAL PLAN AND HOUSING ELEMENT GOALS AND PROGRAMS\nRecommendation\nIt is recommended that the City Council initiate a Zoning Text Amendment pursuant to\nSPMC 36.620.030 (Initiation of Amendments) and direct staff to prepare an ordinance\nthat includes, but is not limited to, the following amendments to the Zoning Code:\n1. Chapter 2 (Administration) and Section 36.620.030 (Initiation of Amendments):\npotentially revise the Municipal Code to allow the Community Development Director\nto initiate Zoning Text and Zoning Map amendments;\n2. Section 2.65 (Certificate of Appropriateness—Alteration and Demolition), Section\n36.350.200 (Residential Uses--Accessory Dwelling Units), and Section 36.410.040\n(Design Review): potentially revise the Municipal Code to simplify the ADU approval\nprocess by allowing Chair Review or Staff Review for simple projects instead of\nCHC/DRB approval;\n3. Section 36.300.030.D (Table 3-1 Note), Section 36.300.070 (Screening), and\nSection 36.300.080 (Mechanical Equipment): revise code language to make the\nMunicipal Code internally consistent;\n4. Section 36.310.040 (Number of Parking Spaces Required) (Table 3-6): update code\nlanguage to remove the Second Unit reference and potentially replace the term with\nAccessory Dwelling Unit;\n5. Section 36.320.030 (Sign Permit Requirements): streamline and simplify the sign-\napproval process;\n6. Section 36.350.200 (Residential Uses—Accessory Dwelling Units (ADUs)): revise\nlanguage to in the Municipal Code to be consistent with updated State ADU\nregulations;\n7. Section 36.410.040 (Design Review): potentially revise code language to simplify\nthe development review process;\n8. Section 36.420.040 (Time Limits and Extensions): potentially extend the expiration\ndate of all Entitlements to 24 months; and\n9. Various sections in Article 5, including Sections 36.500.050 (Advisory Agency),\n36.500.060 (Authority for Subdivision Decisions), Section 36.500.070 (Type of\n6\nSubdivision Approval Required): to streamline development projects and to revise\nthe SPMC to be consistent with State Law.\n10. Section 36.630 (Public Hearings): Consider requiring a project site to be posted\nwith a Public Hearing Notice sign.\n11. Section 36.700.020 (Definitions): update the list of definitions to include routine\nchanges.

21. CONSIDERATION OF THE APPROPRIATION OF FUNDS IN THE AMOUNT OF\n$285,205 FOR THE PARK COMPREHENSIVE PLAN AND AWARD A CONTRACT TO\nRHA LANDSCAPE ARCHITECTS-PLANNERS, INC. FOR THE DEVELOPMENT OF\nTHE PARKS COMPREHENSIVE PLAN\nRecommendation\nIt is recommended that the City Council consider:\n1. Appropriating $285,205 for the Parks Comprehensive Plan from the Park Impact\nFees (PIF) Fund Balance to the Capital Improvement Project Account No 400-9000-\n9005-9367; and\n2. Award a Contract to RHA Landscape Architects-Planners, Inc. for the development\nof the Parks Comprehensive Plan in the amount of $285,205.

22. CONSIDERATION TO RECEIVE, DISCUSS, AND PROVIDE DIRECTION TO STAFF\nREGARDING THE COMMUNITY DEVELOPMENT DEPARTMENT ORGANIZATIONAL\nASSESSMENT\nRecommendation\nIt is recommended that the City Council receive and discuss the Community Development\ndepartment assessment and recommendations completed by Interim Executive, Inc. and\nprovide direction to staff on continuing to contract the building and safety services.

4. STAFF INTRODUCTIONS\nRecommendation\nCommunity Development\nCommunity Improvement Coordinator Richard Nilo\nHuman Resources\nManagement Analyst Melisa Flores\nPublic Works\nMaintenance Worker I David Montalvo\n2

5. PROCLAMATION FOR PARKS MAKE LIFE BETTER

6. PRESENTATION BY SOUTHERN CALIFORNIA EDISON ON FIXED CHARGE\nCONSENT CALENDAR\nOPPORTUNITY TO COMMENT ON CONSENT CALENDAR\nItems listed under the Consent Calendar are considered by the City Manager to be routine in nature\nand will be enacted by one motion unless a public comment has been received or Councilmember\nrequests otherwise, in which case the item will be removed for separate consideration. Any motion\nrelating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and\ninclude its introduction or adoption as appropriate.

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $420,197.55; GENERAL CITY WARRANTS IN THE AMOUNT OF $2,962,149.77;\nTRANSFERS IN THE AMOUNT OF $597,998.48; ONLINE PAYMENTS IN THE\nAMOUNT OF $55,991.36; VOIDS IN THE AMOUNT OF ($34,523.30); PAYROLL IN\nTHE AMOUNT OF $969,931.36\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

8. CONSIDERATION OF APPROVAL OF SPECIAL CITY COUNCIL MEETING FOR MAY\n29, 2024, AND A SPECIAL CITY COUNCIL HOUSING AUTHORITY MEETING\nMINUTES FOR MAY 29, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nSpecial City Council Meeting for May 29, 2024, and a Special City Council Housing\nAuthority Meeting for May 29, 2024.

9. CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF\nTHE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36\n(ZONING) OF THE CITY CODE OF THE CITY OF SOUTH PASADENA TO UPDATE\nSIGN REGULATIONS RELATED TO SIGNS ON PUBLIC PROPERTY AND\nAPPROVING A CEQA EXEMPTION DETERMINATION\nRecommendation\nIt is recommended that the City Council adopt the ordinance amending Chapter 36 of the\nCity Code updating the sign regulations related to signs on public property.