S Pasadena — 2024-08-21

10. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE II AND ARTICLE III OF\nCHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE\nRELATED TO THE OFFICE OF THE CITY CLERK AND AUTHORIZING THE CITY\n3\nMANAGER TO APPOINT THE CITY CLERK\nRecommendation\nStaff recommends that the City Council consider introduction of the Ordinance Amending\nthe Municipal Code Related to the Office of the City Clerk and Authorizing the City\nManager to Appoint the City Clerk for first reading and waive full reading of the\nOrdinance.

11. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH JOHN L.\nHUNTER & ASSOCIATES, INC. IN THE AMOUNT OF $136,980, TO PROVIDE TRASH\nDAILY GENERATION RATE (DGR) STUDY ASSISTANCE, AS-NEEDED FOR\nNATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) MUNICIPAL\nSEPARATE STORM SEWER SYSTEM (MS4) CONSULTING SERVICES, AND FATS,\nOILS, & GREASE (FOG) CONTROL PROGRAM COMPLIANCE SERVICES FOR\nFISCAL YEARS 2024-2025 AND 2025-2026, AS WELL AS APPROVAL OF\nAMENDMENTS TO THE JOHN L. HUNTER & ASSOCIATES FISCAL YEAR 2023-2024\nAGREEMENTS TO FACILITATE PAYMENTS FOR SERVICES RECENTLY\nPERFORMED\nRecommendation\nIt is recommended that the City Council:\n1. Consider approving the Professional Services Agreement with John L. Hunter &\nAssociates, Inc. to provide Trash Daily Generation Rate (DGR) Study Assistance,\nAs-Needed National Pollutant Discharge Elimination System (NPDES) Municipal\nSeparate Storm Sewer System (MS4) Consulting Services, and Fats, Oils, &\nGrease (FOG) Control Program Compliance Services for Fiscal Years 2024-2025\nand 2025-2026, for a not-to-exceed amount of $136,980; and\n2. Approve the first amendment to the Fiscal Year 2023-2024 agreement with John L.\nHunter & Associates, Inc. to facilitate payments of $8,511.93 for DGR, NPDES, &\nMS4 services recently conducted that exceeded the Fiscal Year 2023-2024 contract\nvalue.\n3. Approve the first amendment to the Fiscal Year 2023-2024 agreement with John L.\nHunter & Associates, Inc. to facilitate payment of $10,827.00 for FOG services\nrecently conducted that exceeded the Fiscal Year 2023-2024 contract value.

12. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA APPROVING THE PURCHASE AND SALE AGREEMENTS WITH\nTHE STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION FOR THE\nPURCHASE OF FIVE UNOCCUPIED SURPLUS HISTORIC PROPERTIES (216\nFAIRVIEW AVENUE, 217 FREMONT AVENUE, 225 FREMONT AVENUE, 1002, 1008\nHOPE STREET AND 726 MERIDIAN AVENUE AND 1707 MERIDIAN AVENUE) AND\nACCEPTING THE PROPERTY FROM THE DEPARTMENT OF TRANSPORTATION\nPENDING APPROVAL FROM THE CALIFORNIA TRANSPORTATION COMMISSION\nRecommendation\nIt is recommended that the Council consider:\n1. Re-appropriating $243,000 from the FY 2023-24 budget for the acquisition of the six\nhistoric Caltrans homes and;\n2. Adopting the Resolution approving the purchase of the five unoccupied surplus\nhistoric properties from the State of California, Department of Transportation\n4\n(Caltrans) and;\n3. Approve and ratify the executed purchase and sale agreements for such properties\nand accept the properties from Caltrans pending approval from the California\nTransportation Commission.\nACTION/DISCUSSION

13. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT\nWITH JASON ADDISON SMITH CONSULTING SERVICES, INC., DBA FOR\nCOMPREHENSIVE BUILDING AND SAFETY SERVICES\nRecommendation\nIt is recommended that the City Council consider approval of the proposed three-year\nProfessional Services Agreement with Jason Addison Smith Consulting Services, Inc.,\nDBA JAS Pacific (JAS Pacific) for comprehensive building and safety services based on a\nfee schedule of sixty percent (60%) of the monthly net revenues from building plan check\nand building permit fees collected.

14. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT\nWITH HR&A ADVISORS INC. FOR ANALYSIS AND DESIGN SERVICES FOR A\nPROPOSED RENT STABILIZATION PROGRAM\nRecommendation\nIt is recommended that the City Council consider approval of the proposed Professional\nServices Agreement (Contract) with HR&A Advisors Inc. in the amount not-to-exceed\n$133,980.00 with a 10% contingency for analysis and design services for a proposed rent\nstabilization program.

15. CONSIDERATION OF ADOPTION OF THE RESOLUTION ADOPTING THE FISCAL\nYEAR 2024-25 ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROJECT\nBUDGETS\nRecommendation\nIt is recommended that the City Council review, discuss, and consider adoption of a\nResolution adopting the Fiscal Year 2024-25 annual Operating and Capital Improvement\nProgram Budgets.

16. CONSIDERATION OF A REQUEST TO SUBMIT A LETTER OF SUPPORT FOR A\nPOLICY RESOLUTION PROPOSED BY THE CITY OF GLENDORA AT THE\nCALCITIES ANNUAL CONFERENCE IN OCTOBER 2024\nRecommendation\nIt is recommended that the City Council consider the request of the City of Glendora to\nsupport a policy resolution to be submitted at the CalCities Annual Conference in October\n2024 and if so supported, authorize the submission of a letter to be signed by the Mayor.

3. PRESENTATION ON CALIFORNIA SUSTAINABLE INSURANCE STRATEGY

4. STAFF INTRODUCTIONS\nPolice\nDavit Ghazaryan, Management Analyst\nFinance\nWilliam Castrillon, Budget and Purchasing Manager\nCHANGES TO THE AGENDA

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $964,916.90; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,358,214.55;\nTRANSFERS IN THE AMOUNT OF $4,000,000.00; ONLINE PAYMENTS IN THE\nAMOUNT OF $251,282.38; VOIDS IN THE AMOUNT OF ($3,633.59); PAYROLL IN\nTHE AMOUNT OF $1,761,790.97\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

7. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING\nMINUTES FOR JUNE 18, 2024, SPECIAL CITY COUNCIL MEETING MINUTES FOR\nJUNE 27, 2024 AND THE SPECIAL CITY COUNCIL MEETING MINUTES FOR JULY\n17, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nSpecial City Council Meeting for June 18, 2024, Special City Council Meeting for June\n27, 2024, and the Special City Council Meeting for July 17, 2024.

8. CONSIDERATION OF APPROVAL OF AN INCENTIVE MANAGEMENT FEE OF\n$45,955.15 FOR FISCAL YEAR 2023-2024 TO DONOVAN BROS. GOLF, LLC BASED\nON INCREASES IN THE ANNUAL NET OPERATING INCOME\nRecommendation\nIt is recommended that the City Council consider approval of an Incentive Management\nFee (Incentive) of $45,955.15 for Fiscal Year (FY) 23/24 to Donovan Bros. Golf based on\nincreases in the annual Net Operating Income (NOI).

9. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING SIGNATORIES\nON CITY BANKING ACCOUNTS AND RELATED BANKING DOCUMENTS AND\nADOPTION OF A RESOLUTION AUTHORIZING SIGNATORIES ON THE CITY'S\nLOCAL AGENCY INVESTMENT FUND ACCOUNT\nRecommendation\nIt is recommended that the City Council adopt: (i) a Resolution authorizing signatures on\nthe City's bank accounts; and (ii) a Resolution authorizing signatures on the City’s Local\nAgency Investment Fund (LAIF) account.