S Pasadena — 2024-10-02

10. CONSIDERATION OF APPROVAL OF THE PROFESSIONAL SERVICES AGREEMENT WITH WILLIAM HEZMALHALCH ARCHITECTS (WHA) FOR CITY ARCHITECT SERVICES\nRecommendation\nStaff recommends that the City Council consider:\n1. Approval of a Professional Services Agreement with William Hezmalhalch Architects (WHA) for architectural services for a term of two years with the option to extend the contract for up to three (3) one-year extensions for a total maximum contract period of five (5) years at a not-to exceed amount of $60,000 for the two year contract; and\n2. Authorize the City Manager or designee to execute said agreement and to undertake all necessary steps to implement City Council's direction.

11. CONSIDER AN APPROPRIATION OF $15,986.25 FROM THE ARROYO SECO GOLF\nCOURSE RESERVE FUNDS FOR THE PURCHASE OF A JOHN DEERE AERCORE AERATOR\nRecommendation\nIt is recommended that the City Council approve an appropriation of $15,986.25 from the Arroyo Seco Golf Course Reserve Funds to the Arroyo Seco Golf Course, Account No. 295-8040-8043-8520-000 to be used for the purchase of a John Deere Aercore Aerator.

12. CONSIDERATION OF A RESOLUTION ADOPTING AN UPDATED RECORDS RETENTION SCHEDULE FOR ALL CITY DEPARTMENTS, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS IN ACCORDANCE WITH STATE LAW AND AUTHORIZING UPDATES TO THE SCHEDULE WITHOUT FURTHER ACTION BY THE CITY COUNCIL\nRecommendation\nIt is recommended that the City Council consider adopting the proposed Resolution adopting an updated records retention schedule, authorizing the destruction of certain records in accordance with state law and authorizing the updating of the record retention schedule without further action by the City Council.

13. CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES AGREEMENT\nWITH RALPH ANDERSON & ASSOCIATES FOR EXECUTIVE RECRUITING\nSERVICES FOR THE CITY MANAGER POSITION IN AN AMOUNT NOT TO EXCEED\n$31,000 AND AN APPROPRIATION OF FUNDS\nRecommendation\nIt is recommended that the City Council consider:\n1. Approving the Professional Services Agreement with Ralph Anderson & Associates for Executive Recruiting Services for the City Manager position in an amount not to exceed $31,000; and\n2. Approving an appropriation in the amount of $31,000 from the General Fund balance, to Account No. 101-2030-2034-8020.

14. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH\nCALIFORNIA METRO PATROL FOR SECURITY GUARD SERVICES IN AN AMOUNT\nNOT TO EXCEED $110,575 AND TO EXTEND THE AGREEMENT FOR UP TO ONE\nYEAR \nRecommendation\nIt is recommended that the City Council consider authorizing the City Manager, or designee, to amend the agreement with California Metro Patrol for security guard services to increase the total contract amount by $110,575 and extend the agreement term for up to one year.

15. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT\nWITH TRANSTECH ENGINEERS, INC. FOR COMPREHENSIVE BUILDING AND SAFETY SERVICES\nRecommendation\nIt is recommended that the City Council consider the approval of the proposed five-year Professional Services Agreement (PSA) with Transtech Engineers, Inc. for comprehensive building and safety services.

16. CONSIDERATION TO REJECT ALL SUBMITTED BIDS FOR THE GREVELIA AND BERKSHIRE POCKET PARKS PROJECT AND DIRECT STAFF TO RE-ADVERTISE THE PROJECT\nRecommendation\nIt is recommended that the City Council consider the Rejection of All Submitted Bids for the Grevelia and Berkshire Pocket Parks Project and direct Staff to re-advertise for bids on the Project.

17. CONSIDERATION OF APPROVAL OF AN EXCLUSIVE SOLID WASTE HANDLING SERVICES AGREEMENT WITH ARAKELIAN ENTERPRISES, INC. (DBA ATHENS SERVICES) AND ADOPTION OF A RESOLUTION TO CONDUCT A PROPOSITION 218 PUBLIC HEARING\nRecommendation\nIt is recommended that the City Council:\n1. Consider approval of the amended and restated agreement with Athens Services for Exclusive Solid Waste Handling Services in the final form approved by the City Attorney; and\n2. Consider approval of a resolution directing staff to schedule a Proposition 218 public hearing to consider proposed solid waste rate increases and provide notice of the public hearing.

18. CONSIDERATION TO REVIEW AND FILE THE 2021-2026 STRATEGIC PLAN UPDATE\nRecommendation\nIt is recommended that the City Council consider reviewing and filing the 2021-2026 Strategic Plan Update.\nAdjournment

3.\nSTAFF INTRODUCTIONS\nCommunity Services\nLucy Hakobian, Community Services Director

4.\nA PROCLAMATION DECLARING THE WEEK OF OCTOBER 6-12, 2024 AS "FIRE\nPREVENTION WEEK" IN THE CITY OF SOUTH PASADENA

5.\nA PROCLAMATION DECLARING THE MONTH OF SEPTEMBER 15 - OCTOBER 15,\n2024, AS "NATIONAL HISPANIC HERITAGE MONTH" IN THE CITY OF SOUTH\nPASADENA

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $675,307.41; GENERAL CITY WARRANTS IN THE AMOUNT OF $715,451.36; TRANSFERS IN THE AMOUNT OF $3,000,000.00; ONLINE PAYMENTS IN THE AMOUNT OF $45,768.36; PAYROLL IN THE AMOUNT OF $885,230.12\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

8. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES FOR MAY 15, THE REGULAR CITY COUNCIL MEETING MINUTES FOR JUNE 5, 2024, AND THE REGULAR CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 18, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the Regular City Council Meeting for May 15, 2024, Regular City Council Meeting for June 5, 2024, and the Regular City Council Meeting for September 18, 2024.

9. CONSIDERATION OF APPOINTMENT OF DR. STEPHEN SANKO TO THE PUBLIC SAFETY COMMISSION AND RENEE RUBIN TO THE FINANCE COMMISSION\nRecommendation\nIt is recommended by Mayor Zneimer that the City Council appoint Stephen Sanko to the Public Safety Commission to a partial term ending December 31, 2024 and Renee Rubin to the Finance Commission to a partial term ending December 31, 2026.