S Pasadena — 2025-05-21

10. CONSIDERATION OF APPROVAL OF A SUBDIVISION IMPROVEMENT AGREEMENT\n3\nWITH FSM SOPAS, LLC AND ACCEPTING THE PERFORMANCE AND\nLABOR/MATERIALS BONDS FOR PUBLIC IMPROVEMENTS FOR THE 1020 EL\nCENTRO SUBDIVISION FINAL MAP 84122\nRecommendation\nIt is recommended that the City Council approve a Subdivision Improvement Agreement,\nin the final form approved by the City Attorney, and accept the performance and\nlabor/material bonds for public improvements as part of Final Map No. 84122 for 1020 El\nCentro Street.

11. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH MOSAIC PUBLIC PARTNERS, LLC FOR EXECUTIVE\nRECRUITMENT SEARCH SERVICES, IN THE AMOUNT NOT TO EXCEED OF\n$27,500, FOR A NEW TOTAL CONTRACT AMOUNT OF $55,000\nRecommendation\nIt is recommended that the City Council consider approval of the proposed amendment to\nthe professional services agreement with Mosaic Public Partners, LLC, for executive\nrecruitment search services, in an amount not to exceed of $27,500, for a new total\ncontract amount of $55,000.

12. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH EUROFINS\nEATON ANALYTICAL, LLC IN THE AMOUNT OF $65,000 PER FISCAL YEAR, TO\nPROVIDE POTABLE WATER QUALITY LABORATORY TESTING AND REPORTING\nSERVICES FOR FISCAL YEAR 2024-25 THROUGH 2026-27\nRecommendation\nIt is recommended that the City Council consider entering into and approving a\nProfessional Services Agreement with Eurofins Eaton Analytical, LLC to provide potable\nwater quality laboratory testing and reporting services for Fiscal Year 2024-25 through\n2026-27 for a not-to-exceed amount of $65,000 per Fiscal Year in the final form approved\nby the City Attorney.

13. RECEIVE AND FILE THE ANNUAL ADJUSTMENT FOR FISCAL YEAR 2025-2026\nWATER AND SEWER CAPACITY CHARGES\nRecommendation\nIt is recommended that the City Council receive and file information related to the annual\nadjustment of Water and Sewer Development Impact Fees, also referred to as Water and\nSewer Capacity Charges, for Fiscal Year (FY) 2025-2026.

14. ACCEPT PROJECT COMPLETION, AUTHORIZE FILING OF THE NOTICE OF\nCOMPLETION FOR THE FIRE STATION BAY APPARATUS DOOR REPLACEMENT\nPROJECT NO. 005178, AND AUTHORIZE RELEASE OF THE RETENTION PAYMENT\nTO COMMERCIAL DOOR COMPANY, INC. IN THE AMOUNT OF $10,298.75.\nRecommendation\nIt is recommended that the City Council consider:\n1. Accepting the Fire Station Bay Apparatus Door Replacement Project No. 005178\n4\n(Project) as complete; and\n2. Authorizing the recordation of the Notice of Completion (NOC) with the Los Angeles\nCounty Registrar-Recorder County Clerk; and\n3. Authorizing release of retention payment to Commercial Door Company, Inc.\n(Contractor) in the amount of $10,298.75.

15. ADOPTION OF A RESOLUTION INITIATING THE PROCEEDINGS AND ORDERING\nOF THE PREPARATION OF THE ENGINEER'S REPORT FOR FISCAL YEAR 2025-\n2026 LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT\nRecommendation\nIt is recommended that the City Council:\n1. Adopt the attached Resolution initiating the proceedings for the Fiscal Year (FY)\n2025-2026 Lighting and Landscaping Maintenance District (LLMD); and\n2. Authorize the preparation of the Engineer’s Report for the annual levy and collection\nof assessments.

16. CONSIDERATION OF APPROVING AMENDMENTS TO MASTER ON-CALL\nPROFESSIONAL SERVICES AGREEMENTS FOR PUBLIC WORKS PROJECTS &\nPROGRAMS TO EXTEND THE TERMINATION DATE UNTIL JUNE 30, 2028 AND\nUPDATE THE FEES AND RATES DURING THE EXTENDED PERIOD AND\nAUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENTS\nRecommendation\nIt is recommended that the City Council approve the amendments to the existing master\non-call professional services agreement with multiple vendors that are currently providing\nservices to the City in order to extend the termination date of the agreement to June 30,\n2028 and update the fees and rates for the extended period and authorize the City\nManager to execute the amendments in the final form approved by the City Attorney, in\norder to continue the services of these on-call professional services across twenty-nine\n(29) disciplines for Public Works projects and programs.

17. CONSIDERATION OF A RESOLUTION ESTABLISHING TWO NEW EMPLOYEE\nCLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY RANGES; APPROVING\nTHE RECLASSIFICATION OF AN EXISTING POSITIONS; APPROVING SALARY\nRANGE ADJUSTMENT FOR ONE POSITION; AND APPROVING THE ALLOCATION\nOF FUNDS FROM MULTIPLE FUNDS AND VACANT POSITIONS TO SUPPORT THE\nPERSONNEL REQUESTS\nRecommendation\nIt is recommended that the City Council consider adoption of the proposed Resolution to:\n1. Approve and establish the job classification and salary range for the Senior\nAccountant;\n2. Approve and establish the job classification and salary range for the Streets\nSuperintendent;\n3. Approve the salary adjustment and updated salary range for the Budget & Purchasing\nManager position;\n4. Approve the reclassification of the vacant Management Analyst position in the\n5\nFinance Department to a Senior Accountant.\n5. Approve the allocation of funds from the vacant Management Analyst position to the\nSenior Accountant; and\n6. Approve the allocation of funds from the Special/Enterprise Funds and General Fund\nto support the changes.\nACTION/DISCUSSION

18. CONSIDERATION OF APPROVAL OF APPROPRIATIONS FOR FISCAL YEAR 2024-\n2025\nRecommendation\nIt is recommended that the City Council consider the approval of the following\nappropriations for Fiscal Year 2024-2025\n1. Appropriate $774,009 in General Funds to Account No. 103-2010-2501-8161-001 to\nfully fund the City's Insurance expenses for the FY 2024-2025;\n2. Appropriate $120,000 from Water Enterprise Funds and $30,000 from Sewer\nEnterprise Funds to Account No. 101-2030-2032-8150-000 to fully fund the\nexpenses incurred for the respective enterprise divisions;\n3. Appropriate $16,000 in General Funds to Account No. 101-5010-5011-8180-000 to\nalign with the revenues received by the Fire Department for plan check services;\n4. Appropriate a total of $82,500 in General Funds to fully fund the costs of the\nexpenses incurred by the City as a result of the January 2025 Windstorm and Fire\nEmergency, in the following accounts: $8,100 to Account No. 101-6010-6410-8020-\n000, $22,500 to Account No. 215-6010-6115-8180-000, $19,200 to Account No.\n215-6010-6310-8170-000, $19,400 to Account No. 215-6010-6310-8180-000, and\n$13,300 to Account No. 215-6010-6310-8184-000;\n5. Appropriate $113,100 in General Funds to Account No. 101-6010-6601-8120-000 to\nfully fund emergency repairs to the Senior Center and City Hall buildings; and\n6. Appropriate $23,000 in General Funds to Account No. 101-6010-6601-8180-000 to\nfully fund emergency cleaning services costs incurred by the City.

19. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE FIRST\nAMENDED AND RESTATED EXCLUSIVE SOLID WASTE HANDLING AGREEMENT\nWITH ARAKELIAN ENTERPRISES, INC. (DBA ATHENS SERVICES) AND\nAUTHORIZING STAFF TO INITIATE A PROPOSITION 218 PUBLIC HEARING; AND\nAPRROVE A LETTER AGREEMENT WITH ATHENS SERVICES RELATED TO THE\nPAUSE ON THE ANNUAL RATE ADJUSTMENT\nRecommendation\nIt is recommended that the City Council:\n1. Adopt a Resolution that: (a) approves the first amended and restated agreement with\nAthens Services for Exclusive Solid Waste Handling services (Amended Agreement) in\nthe final form approved by the City Attorney and City Manager; and directs staff to\nproceed and schedule a Proposition 218 (Prop 218) public hearing to consider the\nproposed solid waste rate adjustment changes and provide notice of the public hearing;\nand\n2. Approve a letter agreement with Athens Services regarding a pause on the July 1,\n6\n2025 annual rate adjustment until the conclusion of a Prop 218 public hearing and\nauthorize the City Manager to sign and transmit the same.

20. APPROVAL OF THE CITY OF SOUTH PASADENA INVESTMENT POLICY FOR\nFISCAL YEAR 2025-2026\nRecommendation\nIt is recommended that the City Council approve the City's Investment Policy for Fiscal\nYear 2025-2026.

21. CONSIDERATION OF APPROVAL OF AN INVESTMENT ADVISORY AGREEMENT\nBETWEEN THE CITY AND PAYDEN & RYGEL FOR INVESTMENT SERVICES\nRecommendation\nIt is recommended that the City Council approve the investment advisory agreement with\nPayden & Rygel for investment services in the form approved by the City Attorney and\nCity Manager and authorize the City Treasurer and City Manager to execute any and all\ndocuments to effectuate the agreement. In addition, the City Treasurer and City Manager\nare authorized to take the appropriate action to terminate the existing agreements with\nWestern Assets Management Company and Morgan Stanley.

22. APPEAL OF THE NATURAL RESOURCES AND ENVIRONMENTAL COMMISSION'S\nDECISION TO APPROVE A TREE REMOVAL PERMIT OF TWO TREES AT 1459\nINDIANA AVENUE\nRecommendation\nIt is recommended that the City Council hold an appeal hearing, consider the documents\nrelating to the tree removal permit application, receive public testimony from the applicant\nand the appellant on the permit application, and then consider a motion to deny the\nappeal and uphold the decision of approval by the Natural Resources and Environmental\nCommission.

3. A PROCLAMATION DECLARING MAY 18-24, 2025 AS "PUBLIC WORKS WEEK" IN\nTHE CITY OF SOUTH PASADENA\nINFORMATIONAL REPORTS

4. INFORMATIONAL REPORT ON RENTER PROTECTION MEASURES AND\nPOTENTIAL EXTERNAL FUNDING SOURCES TO SUPPORT RENTERS AND\nPRESERVATION OF AFFORDABLE HOUSING\nRecommendation\nIt is recommended that the City Council receive and file this report.\nCHANGES TO THE AGENDA

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $112,153.53; GENERAL CITY WARRANTS IN THE AMOUNT OF $762,837.56;\nONLINE PAYMENTS IN THE AMOUNT OF $ 18,135.56; VOIDS IN THE AMOUNT OF\n($0); PAYROLL IN THE AMOUNT OF $865,507.41.\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

7. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AMENDING ARTICLE XI (PURCHASING) AND ARTICLE\nXIII (AWARDING PUBLIC WORKS CONTRACTS) OF CHAPTER 2\n(ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO UPDATE\nPROCUREMENT PROVISIONS, INCLUDING REMOVING INCONSISTENCIES AND\nADOPTING PROVISIONS FOR EMERGENCY SITUATIONS AND MAINTENANCE\nWORK\nRecommendation\nStaff recommends the City Council adopt the Ordinance amending Article XI (Purchasing)\nand Article XIII (Awarding Public Works Contracts) of Title 2 (Administration) of the South\nPasadena Municipal Code updating the procurement provisions.

8. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AMENDING CHAPTER 34 (TREES AND SHRUBS)\nRELATED TO THE PROCESS FOR OBTAINING TREE REMOVAL PERMITS FOR\nDEAD OR DYING TREES AND THE TREE REPLACEMENT REQUIREMENT\nRecommendation\nStaff recommends the City Council adopt the Ordinance amending Chapter 34 (Trees and\nShrubs) related to the process for tree removal permits and the replacement requirement\nfor trees that are no longer viable, such as dead or dying trees.

9. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE CITY CODE\nOF THE CITY OF SOUTH PASADENA TO ADD SECTION 36.350.060 ADOPTING A\nCAMINO DEL CIELO OVERLAY ZONING DISTRICT, MAKING FINDINGS TO\nSUPPORT THE ZONING CODE AND MAP AMENDMENT\nRecommendation\nAdopt the the Ordinance amending Chapter 36 (Zoning) of the South Pasadena Municipal\nCode to add Section 36.250.060 adopting the Camino del Cielo Overlay Zoning District.