San Fernando — 2024-02-05

1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:\na. August 7, 2023 – Regular c. November 28, 2023 – Special\nb. November 6, 2023 – Special d. January 16, 2024 - Special

10) CONSIDERATION TO ADOPT A RESOLUTION APPROVING “GUIDELINES FOR BOARDS,\nCOMMISSIONS AND COMMITTEES HANDBOOK”\nRecommend that the City Council:\na. Adopt Resolution No. 8260, establishing and approving the City of San Fernando’s\n“Guidelines for Boards, Commissions and Committees Handbook”;\nb. Authorize the City Manager to make non-substantive changes, as appropriate;\nc. Authorize the City Manager, or designee, to take certain related actions to develop,\nimplement and facilitate an in-house Commissioners training program; and\nd. Provide staff with direction, as applicable.

11) DISCUSSION AND CONSIDERATION TO REVIEW AND APPROVE CITY COUNCIL LIAISON\nASSIGNMENTS AND AD HOC COMMITTEE ASSIGNMENTS\nRecommend that the City Council review and provide direction to staff regarding\nCouncilmember Liaison Assignments and Ad Hoc Committee Assignments.

12) DISCUSSION AND CONSIDERATION ON THE ADOPTION OF AN ORDINANCE ADDRESSING\nTHE MISUSE OF THE CITY SEALS AND LOGO\nThis item was agendized by Vice Mayor Mary Mendoza.

13) DISCUSSION AND CONSIDERATION TO ACCEPT A DONATION FROM FRIENDS OF THE SAN\nFERNANDO LIBRARY\nThis item was agendized by Mayor Celeste T. Rodriguez.\nSTAFF COMMUNICATION INCLUDING COMMISSION UPDATES\nGENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES

2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER\nRecommend that the City Council adopt Resolution No. 24-021 approving the Warrant\nRegister.

3) CONSIDERATION TO ADOPT A RESOLUTION APPOINTING THE CITY’S PRIMARY, ALTERNATE,\nAND SUBSTITUTE ALTERNATE REPRESENTATIVES TO THE INDEPENDENT CITIES RISK\nMANAGEMENT AUTHORITY GOVERNING BOARD\nRecommend that the City Council adopt Resolution No. 8283 appointing Personnel Manager\nSergio Ibarra as the Primary Representative, Director of Finance/City Treasurer Erica D.\nMelton as the Alternate Representative, and City Manager Nick Kimball as the Substitute\nAlternate Representative to serve on the Independent Cities Risk Management Authority\nGoverning Board.

4) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION\nOF A NOTICE OF COMPLETION FOR PHASE 2 OF THE ANNUAL STREET RESURFACING\nPROJECT\nRecommend that the City Council:\na. Accept the improvements as constructed by American Asphalt South, Inc., and consider\nthe work completed;\nb. Authorize the issuance and filing of a “Notice of Completion” with the Los Angeles County\nOffice of the Registrar-Recorder/County Clerk; and\nc. Authorize the release of the five percent retention amount of $167,761 after the 35-day\nlien period from the date the Notice of Completion is recorded.

5) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION\nOF THE NOTICE OF COMPLETION FOR THE SAN FERNANDO REGIONAL PARK INFILTRATION\nPROJECT, JOB NO. 7601, PLAN NO. P-732\nRecommend that the City Council:\na. Accept the improvements as constructed by Ortiz Enterprises, Inc., and consider the work\ncompleted;\nb. Authorize the issuance and filing of the “Notice of Completion” with the Los Angeles\nCounty Office of the Registrar-Recorder/County Clerk; and\nc. Authorize the release of the five percent retention ($592,125.52) after the 35-day lien\nperiod from the date the Notice of Completion is recorded.\nPUBLIC HEARING

6) A CONTINUED PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE APPROVING A\nMILITARY USE EQUIPMENT POLICY GOVERNING THE USE OF MILITARY EQUIPMENT, AS\nREQUIRED BY ASSEMBLY BILL 481; AND APPROVAL OF THE 2023 ANNUAL MILITARY\nEQUIPMENT REPORT\nRecommend that the City Council:\na. Conduct a Public Hearing;\nb. Pending public input, introduce for first reading, in title only, and waive further reading\nof Ordinance No. 1721 titled, “An Ordinance of the City Council of the City of San\nFernando, California, adopting a Military Equipment Policy governing the use of military\nequipment pursuant to Assembly Bill 481”; and\nc. Approve the 2023 Annual Military Equipment Report.\nADMINISTRATIVE REPORTS

7) DISCUSSION AND CONSIDERATION TO AWARD A MASTER SERVICES AGREEMENT TO FLOCK\nSAFETY FOR THE INSTALLATION OF FIXED AUTOMATED LICENSE PLATE READERS\nRecommend that the City Council:\na. Approve a three-year Master Services Agreement (Contract No. 2213) to Flock Safety for\nthe installation and maintenance of 37 Fixed Automated License Plate Readers through\nInsight/OMNIA Partners, a cooperative purchasing program; and\nb. Authorize the City Manager to make non-substantive changes and execute all related\ndocuments.

8) DISCUSSION AND CONSIDERATION TO APPROVE THE DESIGN FOR THE PIONEER PARK\nPLAYGROUND RENOVATION PROJECT\nRecommend that the City Council:\na. Approve the final design for the Pioneer Park Playground Renovation Project;\nb. Approve a first amendment to the Contract Services Agreement with Great Western\nRecreation (Contract No. 2196(a)) to increase the not to exceed amount that includes any\nadditional cost for the selected playground design option and extend the contract term\nthrough June 30, 2024; and\nc. Authorize the City Manager to make non-substantive changes and execute all related\ndocuments.

9) DISCUSSION AND CONSIDERATION OF THE 2024 INDEPENDENCE DAY FESTIVAL\nRecommend that the City Council:\na. Discuss and consider the proposed date and location of the 2024 Independence Day\nFestival; and\nb. Provide staff direction, as appropriate.