San Gabriel — 2023-01-17

A. RESOLUTION NO. 23-05 REAUTHORIZING THE CITY COUNCIL AND THE\nCITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY\nFOR CONDUCTING PUBLIC MEETING PURSUANT TO ASSEMBLY BILL 361\nResolution No. 23-05 makes findings that allow the City to continue\nimplementation of teleconference/internet-based accessibility for public\nmeetings under state-of-emergency provisions. There is no fiscal impact related\nto this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-05 regarding the use\nof teleconference for public meetings.

C. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

D. CASH AND INVESTMENT REPORT – DECEMBER 2022\nIn accordance with the City of San Gabriel’s 2022-2023 Adopted Investment\nPolicy (Resolution No. 22-30) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The December 2022 Cash and\nInvestment Report is presented to receive and file in accordance with the City’s\nadopted 2022-2023 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for December 2022.

E. MONTHLY BUDGET UPDATE – DECEMBER 2022\nThis report provides the monthly budget update for the City’s General Fund\nand Mission Playhouse as of December 31, 2022. The monthly budget update\nincorporates the actual revenue received and expenditures that have occurred\nthrough December 31, 2022, and projects the financial results for the year\nending June 30, 2023. There is no fiscal impact related to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that that City Council received and file report.

F. ADOPTION OF RESOLUTION NO. 23-01 AMENDING THE DEBT\nMANAGEMENT POLICY\nAn audit by the California State Auditor proposed recommendations to the\nCity’s Debt Management Policy. This report seeks Council approval of proposed\namendments to the City’s Debt Management Policy to incorporate the\nrecommendations by the California State Auditor. There is no fiscal impact\nrelated to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt the proposed Resolution No. 23-\n01, amending the City Debt Management Policy to include the\nrecommendations made by the state auditors.

G. INFORMATION TECHNOLOGY SERVER REPLACEMENT – APPROVAL TO\nPURCHASE HARDWARE AND SOFTWARE IN THE AMOUNT OF $52,382\nServers and related virtual server software are a critical part of the City’s\ninformation technology infrastructure. The City’s current servers are over 9\nyears old with an end-of-life designated for October 2023. The virtual server\nsoftware reached its end-of-life on October 2022 and is no longer supported\nby the software manufacturer. The costs for the purchase of four SuperMicro\nservers and a five-year support agreement is $46,881.59. The cost for the\nProxMox virtual server solution is about $1,000 per central processing unit and\nthe City has six sockets for a total of $6,000. The total cost for the hardware and\nsoftware solutions is $52,881.59.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council purchase four SuperMicro servers from\nStrictlyTech, along with a five-year support agreement, in the amount of\n$46,881.59 as SuperMicro is the best option for the City with proven reliability,\nservices to the industry and has all the features the City needs to power its\nserver infrastructure. Furthermore, staff recommends that the City Council\nauthorize staff to purchase the server software solution from ProxMox in the\namount of $6,000 as it provides the best value for the City as staff has been\ntesting the software on existing City equipment for the last two months in its\ntest/production environment. The results are favorable and performed very well\non the old equipment.

H. RESOLUTION NO. 23-07 ESTABLISHING POLICIES AND PROCEDURES FOR\nCEREMONIAL PROCLAMATIONS AND RECOGNITIONS\nThe City Council directed staff to create a policy reflecting the discussion from\nthe City Council meeting held on October 18, 2022. The policy establishes the\nguidelines for creating Proclamations, Certificate of Recognitions, and letters\nfor members of the public requesting recognition. There is no fiscal impact\nrelated to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 23-07\nEstablishing Policies and Procedures for Ceremonial Proclamations and\nRecognitions.

I. POLICE DEPARTMENT PURCHASE OF FRONTLINE VEHICLES FOR FISCAL\nYEAR 2022-2023\nTwo frontline patrol vehicles (2016 Ford Explorer Interceptors) are past their\nuseful life as they both have over 100,000 miles and are exhibiting significant\nmechanical issues. An unmarked police unit is also requested for use in the\nCommunity Engagement Bureau. All three police units have been budgeted for\nreplacements in Fiscal Year (FY) 2022-2023 utilizing Air Quality Management\nDistrict (AQMD) funding. The police units qualify as “Clean Air Vehicles” since\nthe department opted to purchase the hybrid version of the 2023 Ford Explorer\nInterceptor. There is no fiscal impact to the General Fund but the budget in the\nPolice Department’s Special Project Fund AQMD account #124-751-51-99-201\nwill be amended to increase appropriations in the amount of $30,372,60.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the Interim Police Chief to\npurchase the vehicles for an amount not to exceed $159,372.60 and to approve\nResolution No. 23-03, increasing appropriations in the special projects fund\n(AQMD funds) in the amount of $30,372.60.

J. 2023 STREET COUNT COMMUNITY AGREEMENT WITH THE LOS ANGELES\nHOMELESS SERVICES AUTHORITY TO PARTICIPATE IN THE GREATER LOS\nANGELES HOMELESS COUNT FOR THREE YEARS\nEach year, the City of San Gabriel (City) partners with the Los Angeles Homeless\nServices Authority (LAHSA) to participate in the greater Los Angeles Homeless\nCount. Beginning 2023, LAHSA is inviting the City to enter into a three-year\nStreet Count Community Agreement (Community Agreement) thus eliminating\nthe need for annual renewals. City staff time is needed to coordinate the event\nafter hours and supplement volunteers’ efforts to survey the entire city.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve the 2023 Street Count\nCommunity Agreement with the Los Angeles Homeless Services Authority for\nthree years and authorize the City Manager to execute the agreement.

A. FISCAL YEAR 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT\nPROGRAMS: BUDGET AND ALLOCATION (RESOLUTION NO. 23-06)\nEach fiscal year, the City of San Gabriel receives an allocation from the Los\nAngeles County Development Authority (LACDA) for the Community\nDevelopment Block Grant (CDBG) Program. For the Fiscal Year (FY) 2023-2024,\nthe City should expect to receive $296,238 (a 2% reduction from the FY 2022-\n2023 allocation) to be used toward developing viable communities and serving\nlow- and moderate- income population. It is important to note that the final\nadopted allocations distributed by LACDA may very slightly since Congress is\nfinalizing the budget at the time of submission of this staff report. The FY 2023-\n2024 CDBG Program and Budget Plan proposes to allocate the funding to the\nfollowing programs: Youth Services Program, Code Enforcement, the Street\nImprovement Project, and a Graffiti Control Program. There is no fiscal impact\nfor the current year, 2022-2023.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Adopt Resolution No. 23-06 authorizing the allocation of CDBG funds for FY\n2023-2024 from LACDA for activities and project described above and in\nExhibit A of the Resolution.\n2. Carry over any CDBG funds unspent at the close of FY 2022-2023 and\nrecognize the receipt of FY 2023-2024 CDBG Program funds awarded by\nLACDA to the City in the City FY 2023-2024 budget.\n3. Recognize the receipt of an estimated $20,630 of CDBG funds from the Los\nAngeles County First District Supervisor’s Office, if funds are approved by the\nBoard of Supervisors for the After-School program.\n4. Allocate, in proportioned amounts, any FY 2023-2024 CDBG funds in excess\nof estimated funds to the Street Improvement Project, Code Enforcement\nProgram, Graffiti Control Program, and/or Youth Services Program.\n5. Authorize the City Manager to execute new contracts with LACDA for the\nallocation of FY 2023-2024 CDBG Program (subject to adjustment to reflect\nthe actual allocation of funds to San Gabriel).

A. DISCUSSION ON ANOTHER ROUND OF THE SMALL BUSINESS ASSISTANCE\nPROGRAM\nGiven the success of the City’s small business assistance programs over the last\ntwo years, the City Council at the October 4, 2022, meeting directed staff to\ndevelop another business assistance grant program which would utilize funds\nreceived from the federal American Rescue Plan Act (ARPA). The goal of the\nprogram is to improve business operations with the use of the additional\nfunding. This staff report outlines a potential program’s requirements,\ndisqualifying criteria, and administration. Funding for the program will utilize\nfunds received from the City’s ARPA allocation which have been accounted for\nin the City’s General Fund. The program has not been budgeted for, therefore\nan appropriation for the program will come directly from the General Fund\nReserves.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council discuss the Small Business Assistance\nProgram and provide staff direction on the program parameters. Staff will bring\nback a Resolution and Guidelines at a future meeting for consideration. Staff will\nhave a PowerPoint presentation with the major program guidelines to facilitate\nthe discussion.