San Marino — 2024-05-08

1. AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NV5\nFOR PREPARATION OF PLANS, SPECIFICATIONS, AND COST\nESTIMATES FOR THE FY 2023-24 ALLEY AND PARKING LOT\nIMPROVEMENT PROGRAM PROJECT NO. 23-0532 IN THE AMOUNT OF\n$64,930\nRecommendation: Staff recommends that the City Council award a Professional\nServices Agreement to NV5 in the amount of $64,930 to prepare design plans,\nspecifications, and cost estimates for the FY 2023-24 Alley and Parking Lot\nImprovement Program Project. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to award a Professional Services Agreement to NV5 for design services\nincluding the preparation of plans, specifications and cost estimates for the Fiscal\nYear 2023-24 Alley and Parking Lot Improvement Program Project No. 23-0532 in an\namount not to exceed $64,930 and authorize the City Manager to execute the\nagreement on behalf of the City.”\nCONSENT CALENDAR

10. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 2 OF THE ANNUAL\nSIDEWALK REPLACEMENT PROGRAM PROJECT NO. 23-9272\nRecommendation: Staff recommends that the City Council accept Year 2 of the\nMulti-Year Sidewalk Replacement Program as complete and authorize the City Clerk\nto file the Notice of Completion. If the City Council concurs, an appropriate motion\nwould be:\n“I move to accept Year 2 of the Multi-Year Sidewalk Replacement Program Project\nNo. 23-9272 performed by CJ Concrete Construction, Inc., as complete, and\nauthorize the City Clerk to file the Notice of Completion.”

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2024\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of March\n2024.”

12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL\n2024\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of April 2024. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of April\n2024.”

13. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the April 2024 minutes. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to approve the minutes of the special meeting of April 10, 2024, the regular\nmeeting of April 10, 2024, the adjourned regular meeting of April 26, 2024, and the\nspecial meeting of April 26, 2024.”

2. AWARD OF BUS TRANSPORTATION SERVICES AGREEEMENT TO\nMISSION SCHOOL TRANSPORTATION, INC. IN THE AMOUNT OF\n$42,500\nRecommendation: Staff recommends the Council award the bus transportation\nservices agreement to Mission School Transportation, Inc. If the City Council concurs\nwith Staff’s recommendation, an appropriate motion would be:\n“I move to award a Vendor Agreement to Mission School Transportation, Inc., in the\namount of $42,500 for youth related bus transportation services, with the City\nManager being authorized to execute the agreement on behalf of the City, as well as\nfour one-year contract extensions subject to satisfactory performance.”

3. APPROVAL OF PROCUREMENT OF NEW INTEGRATED LIBRARY SYSTEM\nSOFTWARE WITH A YEAR 1 CONTRACT AMOUNT OF $11,900\nRecommendation: Staff recommends the Council approve of the procurement of new\nIntegrated Library System software, Apollo by Biblionix, for the Community Services\nDepartment, Library Division. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve of the procurement of new Integrated Library System software,\nApollo by Biblionix, for the Community Services Department, Library Division with a\ntotal Year 1 cost of $11,900, with the City Manager being authorized to execute the\nagreement on behalf of the City, and authorize the City Manager to approve annual\nrenewals, subject to satisfactory service and Council budget allocation.”

4. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO\nAND INTIME CLOUD HOSTED SCHEDULING SOFTWARE AND\nWORKFORCE MANAGEMENT\nRecommendation: Staff recommends the City Council authorize and direct the City\nManager to enter into an agreement with InTime Solutions for cloud hosted\nscheduling and workforce management software. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to authorize the City Manager to enter into an agreement with InTime\nSolutions for cloud hosted scheduling and workforce management software, and to\nappropriate $11,360 from COPS Fund reserves to account 233-30-4150-0500 (Other\nContract Services IT).”

5. MEMORANDUM OF AGREEMENT WITH SAN GABRIEL VALLEY COUNCIL\nOF GOVERNMENTS TO PAY ADDITIONAL COST SHARE OBLIGATIONS\nIN THE AMOUNT OF $8,954.60 FOR PARTICIPATION IN 2018-2023\nSTORMWATER QUALITY IMPROVEMENT AND MONITORING\nPROGRAMS FOR LOS ANGELES RIVER\nRecommendation: Staff recommends the City Council approve the Memorandum of\nAgreement for the Upper Los Angeles River Watershed Management Area. If Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve the Memorandum of Agreement with San Gabriel Valley Council\nof Governments regarding administration and additional cost sharing obligations in\nthe amount of $8,954.60 for implementing the 2018-2023 Coordinated Integrated\nMonitoring Program (CIMP) and Watershed Management Program (WMP) for the\nUpper Los Angeles River Watershed Management Area.”

6. APPROVAL OF NOVATION AGREEMENT TRANSFERRING EXISTING\nCONTRACT RESPONSIBILITIES OF COLUMBIA\nTELECOMMUNICATIONS CORPORATION TO IMPERIAL COUNTY\nOFFICE OF EDUCATION FOR THE PROVISION, INSTALLATION, AND\nMAINTENANCE OF ADVANCED NETWORK SERVICES AT THE CROWELL\nPUBLIC LIBRARY\nRecommendation: Staff recommends the Council approve the novation agreement\nwith Imperial County Office of Education transferring existing contract responsibilities\nfrom Columbia Telecommunications Corporation for the provision, installation, and\nmaintenance of advanced network services at the Crowell Public Library. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve the novation agreement with Imperial County Office of Education\ntransferring existing contract responsibilities from Columbia Telecommunications\nCorporation for the provision, installation, and maintenance of advanced network\nservices, and authorize the City Manager to execute the agreement on behalf of the\nCity.”

7. ADOPTION OF RESOLUTION NO. R-24-07, A REVIEW OF THE SAN\nMARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL\nREPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE O-22-\n1390 AND SAN MARINO POLICE DEPARTMENT POLICY 705\nRecommendation: Staff recommends the City Council adopt Resolution No. R-24-07,\nrenewing both San Marino City Ordinance No. O-22-1390 and San Marino Police\nDepartment Policy 705, and finding that the San Marino Police Department Military\nEquipment Annual Report complies with the standards of approval set forth in\nGovernment Code § 7070, 7071 and 7072. If the City Council agrees with staff’s\nrecommendation an appropriate motion would be:\n“I move to adopt Resolution No. R-24-07: a review of the San Marino Police\nDepartment Military Equipment Annual Report and Renewal of San Marino City\nOrdinance No. O-22-1390 and San Marino Police Department Policy 705.”

8. APPROVAL OF RESOLUTION NO. R-24-06, ADOPTING A LIST OF\nSTREET PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB1, THE\nROAD REPAIR AND ACCOUNTABILITY ACT OF 2017\nRecommendation: Staff recommends the City Council approve Resolution No. R-24-\n06, adopting a list of street projects for Fiscal Year 2024-25 funded by SB1. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve Resolution No. R-24-06 adopting a list of Fiscal Year 2024-25\nprojects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.”

9. SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE\nOFFICERS ASSOCIATION (“SMPOA”) AND THE CITY OF SAN MARINO\n(“CITY”) CONCERNING EXPANDING THE CATASTROPHIC LEAVE\nPROGRAM\nRecommendation: Staff recommends the Council adopt the Side Letter of Agreement\nbetween the San Marino Police Officers Association (“SMPOA”) and the City of San\nMarino (“City”).\n“I move to adopt the Side Letter of Agreement between the San Marino Police\nOfficers Association (“SMPOA”) and the City of San Marino (“City”) concerning\nexpanding the Catastrophic Leave Program.”