Santa Ana — 2023-12-19

1.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Ramon Figueroa, Acting Human Resources Executive\nDirector\nEmployee Organization:\nSanta Ana Police Officers Association (POA)

2.\nCONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO\nLITIGATION pursuant to Government Code Section 54956.9(d)(2):\nOne (1) matter – Compliance with AB 2011 & SB6

3.\nPUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to\nGovernment Code Section 54957(b)(1)\nTitle: Interim City Manager

1.\nCertificate of Recognition Presented by Mayor Amezcua to Alejandra\nRodriguez for Outstanding Contributions to the Community (Good Neighbor\nAward)

10.\nBudget Calendar and Community Engagement Plan for Fiscal Year 2024-\n2025\nDepartment(s): Finance and Management Services\nRecommended Action: Approve the Budget Calendar and Community\nEngagement Plan for Fiscal Year 2024-25.

11.\nAnnual Development Impact Fee Report for Fiscal Year 2022-2023\nDepartment(s): Public Works Agency\nRecommended Action: Receive and file.

12.\nApprove General Fund Appropriation Adjustment to Cure Negative Fund\nBalance in the Public Works Engineering Fund (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve a General Fund appropriation adjustment to\ntransfer $2.9 million to the Public Works Engineering Fund 086 to cure the\nnegative fund balance and prepare for fund closure during FY 2023-24.\n(Requires five affirmative votes)

13.\nApprove a Capital Improvement Project Amendment for Bikeway and Safe\nRoutes to School Projects (Project Nos. 24-6000, 24-6001, 24-6002, 24-6003,\n24-6004)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an amendment to the Fiscal Year 2023-\n24 Capital Improvement Project to include $50,000 of funding to the Mendez\nIntermediate, Advance Learning Academy, Santiago Elementary, and Sierra\nIntermediate Safe Routes to School (Project No. 24-6000).\n2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProject to include $50,000 of funding to the MacArthur Intermediate and Taft\nElementary Safe Routes to School (Project No. 24-6001).\n3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProject to include $50,000 of funding to the Madison Elementary, Roosevelt-\nWalker Academy, and Century High SRTS Safe Routes to School (Project No.\n24-6002).\n4. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProject to include $120,000 of funding to the Santa Ana High School and\nHeninger Elementary School SRTS (Project No. 24-6003). 5. Approve an\namendment to the Fiscal Year 2023-24 Capital Improvement Project to\ninclude $100,000 of funding to the Jackson Elementary and Diamond\nElementary Safe Routes to School (Project No. 24-6004).

14.\nAward a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for\nThree Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed\n$348,830 (Specification No. 23-174) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$348,830 in prior year fund balance in the Equipment Replacement Fund,\nPrior Year Carry Forward revenue account and appropriate the same amount\ninto the Equipment Replacement Fund, Machinery and Equipment\nexpenditure account for this item. (Requires five affirmative votes)\n2. Authorize a one-time purchase and payment of purchase order to Guaranty\nChevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service\nbody trucks in the amount of $318,830, plus a contingency amount of\n$30,000, for a total amount not to exceed $348,830, subject to non-\nsubstantive changes approved by the City Manager and City Attorney.

15.\nAward a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for\nTwo Chevrolet Silverado 1500 Trucks, in an Amount Not to Exceed $101,641\n(Specification No. 23-178) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of\npurchase order to Guaranty Chevrolet Motors, Inc. for two 2024 Chevrolet\nSilverado 1500 Standard Cab trucks in the amount of $96,641, plus a\ncontingency amount of $5,000, for a total amount not to exceed $101,641,\nsubject to non-substantive changes approved by the City Manager and City\nAttorney.

16.\nAward a Purchase Order to Penske Chevrolet of Cerritos in an Amount Not to\nExceed $227,492 (Specification No. 23-167A) (Non-General Fund) (Revive\nSanta Ana)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of\npurchase order to Penske Chevrolet of Cerritos for four 2024 Chevrolet\nExpress 2500 12-Passenger Vans in the amount of $207,492, plus a\ncontingency amount of $20,000, for a total amount not to exceed $227,492,\nsubject to non-substantive changes approved by the City Manager and City\nAttorney.

17.\nAward a Purchase Order to National Auto Fleet Group for One Ford Transit\nPassenger Wagon Van in an Amount Not to Exceed $123,658 (Specification\nNo. 23-177) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of a\nPurchase Order to National Auto Fleet Group for one 2024 Ford Transit\nPassenger Wagon Van in the amount of $103,658 plus a contingency amount\nof $20,000, for a total amount not to exceed $123,658, subject to non-\nsubstantive changes approved by the City Manager and City Attorney.

18.\nApprove Appropriation Adjustment to Recognize Grant Revenue, Approve an\nAgreement with the State of California Office of Traffic Safety to Secure a\nBicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an\nAgreement with Charitable Ventures of Orange County to Provide Bicycle\nSafety Education in an Amount Not to Exceed $199,900 (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment to recognize\nOffice of Traffic Safety Pedestrian and Bicycle Safety grant funds in the\namount of $199,900 in the OTS-PWA Traffic Safety Grants, Federal Grants-\nIndirect revenue account and appropriate the same amount to the OTS-\nBicycle Safety PWA, Contract Services-Professional expenditure account.\n(Requires five affirmative votes)\n2. Authorize the City Manager to execute a one-year grant agreement with the\nState of California Office of Traffic Safety for Pedestrian and Bicycle Safety\nProgram funds in an amount not to exceed $199,900, for a one-year period\nbeginning October 1, 2023, and ending September 30, 2024, (timeframe\nconsistent with the grant cycle), subject to non-substantive changes approved\nby the City Manager and the City Attorney (Agreement No. 2023-XXX).\n3. Authorize the City Manager to execute an agreement with Charitable\nVentures of Orange County, Inc., to provide bicycle safety education services\nfor a one-year period beginning December 19, 2023, and ending October 31,\n2024, in an amount not to exceed $199,900, subject to non-substantive\nchanges approved by the City Manager and the City Attorney (Agreement No.\n2023-XXX).

19.\nAward a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of\n$676,386 for the ARPA Neighborhood Streetlights – Phase I project with an\nEstimated Project Delivery Cost of $845,483 (Project No. 22-1387) (Non-\nGeneral Fund) (Revive Santa Ana)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an amendment to the Fiscal Year 2023-\n24 Capital Improvement Program to include $845,483 of funding in the\nAmerican Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase\nI.\n2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest\nresponsible bidder, in accordance with the base bid in the amount of\n$676,386, subject to change orders (not to exceed 25% of the base bid\namount) in accordance with the Greenbook: Standard Specifications for\nPublic Works Construction, for construction of the ARPA Neighborhood\nStreetlights – Phase I, for a term beginning December 19, 2023, and ending\nupon project completion, and authorize the City Manager to execute the\ncontract subject to non-substantive changes approved by the City Manager\nand City Attorney.\n3. Approve the Project Cost Analysis for a total estimated construction delivery\ncost of $845,483, which includes $676,386 for the construction contract;\n$101,458 for contract administration, inspection, and testing; and a $67,639\nproject contingency for unanticipated or unforeseen work.\n4. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2023-120 was filed for the project 22-1387.

2.\nCertificates of Recognition Presented by Councilmember Bacerra to the Mater\nDei High School Girls Volleyball, Girls Tennis, and Football Teams for Winning\n2023 State Championships\nSTAFF PRESENTATIONS

20.\nAward a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of\n$2,288,087 for the Pedestrian and Mobility Improvements Phase II with an\nEstimated Project Delivery Cost of $2,860,109 (Project No. 22-1406) (Non-\nGeneral Fund) (Revive Santa Ana)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize budget reallocation of $161,817 in\nunspent American Rescue Plan Act account from the Pedestrian and Mobility\nImprovement Phase I (No. 22-1405) Project, $143,475 in unspent American\nRescue Plan Act account from the Pedestrian and Mobility Improvement\nPhase III (No. 22-1407) Project, and $154,517 in unspent American Rescue\nPlan Act account from the Neighborhood Streetlights Phase I (No. 22-1387)\nProject to construction funds for the Pedestrian and Mobility Improvement\nPhase II Project (No. 22-1406) to complete the project funding requirement.\n2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest\nresponsible bidder, in accordance with the base bid in the amount of\n$2,288,087, subject to change orders (not to exceed 25% of the base bid\namount) in accordance with the Greenbook: Standard Specifications for\nPublic Works Construction, for construction of the Pedestrian and Mobility\nImprovements Phase II for the term beginning upon execution of the contract\nand ending upon project completion, and authorize the City Manager to\nexecute the contract, subject to non-substantive changes approved by the\nCity Manager and the City Attorney.\n3. Approve the Project Cost Analysis for a total estimated construction delivery\ncost of $2,860,109, which includes $2,288,087 for the construction contract,\n$343,213 for contract administration, inspection, and testing, and a $288,809\nproject contingency for unanticipated or unforeseen work.\n4. Approve an amendment to the FY 2023-24 Capital Improvement Program\nto include $2,400,300 in construction funding from the American Rescue Plan\nAct grant funds and $459,809 in construction funding from the American\nRescue Plan Act approved in FY 2022-23 proposed budget for the Pedestrian\nand Mobility Improvements-Phase II.\n5. Determine, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2023-5 was filed for the project 22-1406.

21.\nApprove Agreement with Thomson Reuters for Legal Research Subscription\nServices (General Fund)\nDepartment(s): City Attorney’s Office\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Thomson Reuters for legal research subscription services in the amount\nof $102,889.92 for a three-year term beginning January 1, 2024 through\nDecember 31, 2026, subject to non-substantive changes approved by the City\nManager and the City Attorney (Agreement No. 2023-XXX).

22.\nApprove the Agreement with ParkMobile, LLC to Provide a Mobile App\nPayment Option for Parking Meters in the Amount of $500,000\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute an agreement\nwith ParkMobile, LLC for parking meter mobile app services for a three-year\nterm beginning December 15, 2023 to December 14, 2026, with an option to\nextend for a two-year term, in an amount not to exceed $500,000, subject to\nnon-substantive changes approved by the City Manager and City Attorney\n(Agreement No. 2023-XXX).

23.\nApprove an Agreement with Forensic Nurse Specialists, Inc. for Sexual\nAssault Victim Exams and Evidence Collection Services (General Fund)\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute a five-year\nagreement with Forensic Nurse Specialists, Inc. for the period of December\n19, 2023 through August 31, 2028, to provide sexual assault victim\nexaminations and evidence collection services for the Santa Ana Police\nchanges approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

24.\nAgreements with Enterprise Fleet Management for Leased Vehicles\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute the following\nagreements with Enterprise FM Trust and Enterprise Fleet Management, Inc.\nfor leased vehicles for the period of January 1, 2024 through April 18, 2026 for\na total annual amount not to exceed $612,936, with a one-year extension\noption, subject to non-substantive changes approved by the City Manager and\nCity Attorney:\n1. Master Walkaway Lease Agreement (Agreement No. 2023-XXX)\n2. Master Equity Lease Agreement (Agreement No. 2023-XXX)\n3. Maintenance Management and Fleet Rental Agreement (Agreement\nNo. 2023-XXX)\n4. Supplemental Agreement between City and Enterprise (Agreement No.\n2023-XXX)

25.\nAdopt a Reimbursement Resolution Approving an Updated Construction\nInstallment Sale Agreement with the California State Water Resources Control\nBoard for Financing of the Well 32 Nitrate Treatment Project (Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: Adopt a Reimbursement Resolution with the\nCalifornia State Water Resources Control Board for financing of the Well 32\nNitrate Treatment Project, in an amount up to $13,761,712.\nRESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE\nREIMBURSEMENT OF FUNDING FOR THE WELL 32 NITRATE\nTREATMENT AND REHABILITATION PROJECT FROM THE STATE WATER\nRESOURCES CONTROL BOARD

26.\nResolution to Adopt and Approve for Submission of the Fiscal Year 2022-23\nMeasure M2 Year-End Expenditure Report\nDepartment(s): Public Works Agency\nRecommended Action: Adopt a resolution approving the Measure M2\nAnnual Expenditure Report for Fiscal Year 2022-23, and authorize submission\nof the report to the Orange County Transportation Authority, as required by\nMeasure M2 Funding Eligibility Guidelines.\nRESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2\nEXPENDITURE REPORT FOR THE CITY OF SANTA ANA

27.\nAdopt Resolution Authorizing the Executive Director of Public Works Agency\nto Execute Grant Agreement with the California Department of Transportation\nfor the Walnut Street Urban Greening Project\nDepartment(s): Public Works Agency\nRecommended Action: Adopt a resolution authorizing the Executive Director\nof Public Works Agency to execute a grant agreement with the California\nDepartment of Transportation for the Walnut Street Urban Greening Project.\nRESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE\nDIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE\nAGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF\nTRANSPORTATION FOR THE WALNUT STREET URBAN GREENING\nPROJECT

3.\nParks, Recreation, and Community Services Presentation\nCLOSED SESSION REPORT – The City Attorney will report on any action(s)\nfrom Closed Session.

4.\nExcused Absences\nDepartment(s): City Clerk’s Office\nRecommended Action: Excuse the absent members.

5.\nMinutes from the Regular Meetings of June 6, 2023 and June 20, 2023\nDepartment(s): City Clerk’s Office\nRecommended Action: Approve minutes.

6.\nPublic Intoxication and Substance Abuse Enforcement Informational Report\nDepartment(s): Police Department\nRecommended Action: Receive and file.

7.\nProvide City Council Update on Joint School Collaboration City Council\nSubcommittee\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Receive and file.

8.\nApprove Destruction of Obsolete City Records\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Approve the request for the destruction of obsolete\nrecords from the Parks, Recreation, and Community Services Agency in\naccordance with the retention schedule outlined in City Council Resolution\n2013-014.

9.\nFiscal Year 2022-23 General Fund Results\nDepartment(s): Finance and Management Services\nRecommended Action:\n1. Receive and file this informational report.\n2. Approve proposed General Fund appropriation adjustment of $350,000\nfor non-departmental litigation. (Requires five affirmative votes)