Santa Ana — 2024-08-06

1. CONFERENCE WITH LEGAL COUNSEL­ EXISTING LITIGATION pursuant to\nParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:\nA. In re: National Prescription Opiate Litigation, United States District Court (N.D.\nOhio), Case No. 1:17­md­2804\nB. Bilhah Lopez v City of Santa Ana and DOES 1­50, inclusive, Orange County\nSuperior Court, Case No. 30­2022­01282260­CU­OE­CJC

2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Section 54957(b)\n(1) of the Government Code:\nTitle: City Manager

3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section\n54957.6(a):\nAgency Designated Representative: Jacob Green, Greg Devereaux\nUnrepresented Employee: City Manager

1. Certificates of Recognition presented by Mayor Pro Tem Phan to the 2023­2024 Com­\nLink Board for Outstanding Contributions to the Community

10. Receive and File Boards and Commissions Biannual Attendance Report for January\nThrough June 2024 and Make Vacancy Determination(s)\nDepartment(s): City Clerk’s Office\nRecommended Action: 1. Receive and file Boards and Commissions Biannual\nReport;\n2. Declare that the Section 8 Tenant Seat on the Community Development\nCommission is vacant due to numerous absences by the previous incumbent; and\n3. Provide other direction to staff, if/as needed.

11. 2023 Travel Santa Ana Annual Report

12. Agreement with the Orange County Children’s Therapeutic Arts Center for Youth\nWorkforce Services for Program Year 2024­2025 (Non­General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nOrange County Children’s Therapeutic Arts Center for youth workforce services for a\none­year term beginning August 1, 2024 and ending July 31, 2025, in an amount not\nto exceed $300,000 (Agreement No. A­2024­XXX).

13. Agreement with the U.S. Department of Housing and Urban Development (HUD) and\nAppropriation Adjustment to Recognize $2,500,000 in Grant Funds for the Downtown\nBusiness Improvements Initiative Project\nDepartment(s): Community Development Agency\nRecommended Action: 1. Authorize the City Manager to execute the grant\nagreement with the U.S. Department of Housing and Urban Development (HUD).\n2. Approve an appropriation adjustment to recognize $2,500,000 from the US\nDepartment of Housing and Urban Development for the Downtown Business\nImprovement Initiatives Project into Federal Grant revenue account (no. 41818002­\n52001 Federal Grant­Direct) and appropriate the same amount into expenditure\naccounts (no. 41818834­62300 Contract Services – Professional and 418834­61000\nSalaries Regular). (Requires five affirmative votes)

14. Award an Agreement with Outdoor Dimensions, LLC for Digital Marquees (Non­\nGeneral Fund) (Revive Santa Ana)\nDepartment(s): City Manager Office\nRecommended Action: 1. Authorize the City Manager to execute an agreement with\nOutdoor Dimensions, LLC to build and install digital marquees at six (6) properties\nacross the city for a one­year term in a total aggregate amount not to exceed\n$1,859,909 subject to change orders (not to exceed 25% of the base bid amount) in\naccordance with the Greenbook: Standard Specifications for Public Works\nConstruction (Agreement No. A­2024­XXX).\n2. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program\nto include $1,859,909 of funding from the American Rescue Plan Act for Digital\nMarquees Project (No. 22­1306).\n3. Determine that, in accordance with the California Environmental Quality Act, the\nrecommended actions are exempt from

15. Renewal of Citywide Insurance Program and Policies Procured through Independent\nCities Risk Management Authority (ICRMA) and Arthur J. Gallagher, and\nAppropriation Adjustment, Associated Insurance Premiums, Costs, Programs, and\nRegulatory Fees for an Amount not to Exceed $12,600,000 (Non­General Fund)\nDepartment(s): Human Resources\nRecommended Action: 1. Authorize the City Manager to approve payment of\ninsurance premiums and associated programs to ICRMA in an amount not to exceed\n$8,250,000 for the protection of City assets from July 1, 2024 through June 30, 2025\nincluding, but not limited to, the following:\na. Excess Liability Program\nb. Excess Workers’ Compensation Program\nc. Auto Physical Damage Program\nd. Property and Equipment Program\ne. Crime Program\nf. Cyber Program\ng. Associated Programs\n2. Authorize the City Manager to approve payment of insurance premiums to Arthur\nJ. Gallagher, Broker, in an amount not to exceed $3,500,000 for ancillary coverages of\nCity’s assets from July 1, 2024 to June 30, 2025 including but not limited to:\na. General Liability Buffer Program\nb. Workers’ Compensation Buffer Program\nc. Earth Movement & Flood and Difference in Coverage Program\nd. Terrorism Insurance Program\ne. Underground Storage Tank and Environmental Program\n3. Authorize the City Manager to approve payments to cover FY 2024­25 City\nSpecial Events Insurance for events, including, but not limited to, Fourth of July\nfireworks show, neighborhood winter events, and other City­sponsored events as\ncreated and held, in an amount not to exceed $350,000.\n4. Authorize the City Manager to approve the City’s obligation to pay the State of\nCalifornia DIR estimated assessment in the amount not to exceed $500,000.\n5. Approve an Appropriation Adjustment to recognize $2,200,000 in the Liability and\nProperty Insurance Revenue, Prior Year Carryforward revenue account (No.\n08009002­50001) and appropriate the same amount into the Liability & Property\ninsurance account (No. 08009051­64010). (Requires five affirmative votes)

16. Historic Property Preservation Agreements for the Properties Located at 1205 S\nBirch Street and 516 W 19th Street\nDepartment(s): Planning and Building Agency\nRecommended Action: Authorize Pagethe\n9 City Manager to execute the attached\n8/6/2024\nMills\nAct agreements with the below­referenced property owners for the identified\nstructure(s) (Agreement Nos. A­2024­XXX and A­2024­XXX). [Includes determination\n5. Approve an Appropriation Adjustment to recognize $2,200,000 in the Liability and\nProperty Insurance Revenue, Prior Year Carryforward revenue account (No.\n08009002­50001) and appropriate the same amount into the Liability & Property\ninsurance account (No. 08009051­64010). (Requires five affirmative votes)\n16. Historic Property Preservation Agreements for the Properties Located at 1205 S\nBirch Street and 516 W 19th Street\nDepartment(s): Planning and Building Agency\nRecommended Action: Authorize the City Manager to execute the attached Mills\nAct agreements with the below­referenced property owners for the identified\nstructure(s) (Agreement Nos. A­2024­XXX and A­2024­XXX). [Includes determination\nthat the proposed projects are exempt from further review in accordance with the\nCalifornia Environmental Quality Act as the following Categorical Exemptions will be\nfiled: ER No. 2024­11 and ER No. 2024­17]\nTable 1: Mills Act Agreements Approved by the Historic Resources\nCommission (HRC)\nHistoric Property\nProperty\nPreservation Address/House Vote by HRC\nOwner(s)\nAgreement No.\n6:0:0:3 (Commissioner\nMichael T. 1205 S. Birch\n2024­03 Shipp, Hardy, and\nAltshuler Street\nPadilla absent)\nJill Brumett and 6:0:0:3 (Commissioner\n516 W. 19th\nMona R. 2024­04 Shipp, Hardy, and\nStreet\nKonstan Padilla absent)

17. Second Amendments to Agreements for Rotational Towing and Storage Services\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute second amendments\nto the agreements with the following contractors to allow two one­year extensions to\nthe term and exercise the first extension option from September 1, 2024 through\nAugust 31, 2025, and to increase the compensation fee schedule for rotational towing\nand storage services:\n1. Standard Enterprises, Inc. dba To’ and Mo’ (Agreement No. A­2024­XXX);\n2. Greater Southern California Towing, Inc. (Agreement No. A­2024­XXX);\n3. B&D Towing, Inc. (Agreement No. A­2024­XXX); and\n4. MetroPro Road Services, Inc. (Agreement No. A­2024­XXX)

18. Appropriation Adjustment and Construction Contract to PCL Construction Services,\nInc. for the Main Library Renovation Project (Project No. 22­1380, 24­7531, 25­7528)\n(Revive Santa Ana) (General Fund

19. Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification\nat Warner Avenue and Wright Street Project and Appropriation Adjustment (Project\nNo. 23­7539) (Non­General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$197,335 of prior­year fund balance in the Transportation System Improvement\nAuthorization Area B Tustin fund, Prior11Year Carry Forward revenue account

2. Proclamation presented by Councilmember Hernandez to the Artesia Pilar\nNeighborhood Leaders and Marina Aguilera declaring August 2024 as Chicano\nHeritage Month

20. Construction Contract to Cabifornia, Inc. for the Santa Ana Regional Transportation\nCenter Fountain Renovation (Project No. 24­6058) (General Fund and Non­General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an amendment to the FY 2024­25 Capital\nImprovement Program to include $587,250 in construction funding approved in FY\n2023­24 from the Clean California Local Grants Program through the California\nDepartment of Transportation.\n2. Approve the Project Cost Analysis for a total estimated construction delivery cost of\n$587,250 which includes $435,000 for the construction contract, $65,250 for contract\nadministration, inspection, and testing, and a $87,000 project contingency for\nunanticipated or unforeseen work.\n3. Award a construction contract to Cabifornia, Inc. in accordance with the base bid in\nthe amount of $435,000, subject to change orders (not to exceed 25% of the base bid\namount) in accordance with the Greenbook: Standard Specifications for Public Works\nConstruction, for the fountain replacement of the Santa Ana Regional Transportation\nCenter for the term beginning upon execution of the contract and ending upon project\ncompletion, and authorize the City Manager to execute the contract.\n4. Determine that, pursuant to the California Environmental Quality Act, the

21. Agreement with Griswold Industries, dba Cla­Val, for Flow Control Valve Maintenance,\nRehabilitation, and Replacement Services at City Water Facilities (Non­General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nGriswold Industries, dba Cla­Val, to provide flow control valve maintenance,\nrehabilitation, and replacement services for City water facilities, for a total amount not\nto exceed $1,250,000, for a three­year term beginning August 6, 2024 and expiring\nAugust 5, 2027, with a provision for one, two­year extension (Agreement No. A­2024­\nXXX).

22. Agreement Amendment with Superior Property Services, Inc. for Hardscape\nPavement Cleaning and Infectious Waste Removal Services (Non­General Fund)\n(Revive Santa Ana Program)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute the second\namendment to the agreement with Superior Property Services, Inc. to increase the\ntotal compensation amount by $52,500 for a total agreement amount not to exceed\n$2,019,068 (Agreement No. A­2024­XXX).

23. Agreement with ICF Incorporated, LLC to Develop a Fleet Electrification & EV\nCharging Master Plan and City Fleet Policies (RFP No. 24­002) (General Fund and\nNon­General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$73,179 of prior­year fund balance in the Equipment Replacement Fund, Prior Year\nCarry Forward revenue account and appropriate the same amount into the Equipment\nReplacement Fund, Contract Services­Professional expenditure account. (Requires\nfive affirmative votes)\n2. Authorize the City Manager to execute an agreement with ICF Incorporated, LLC to\ndevelop a Fleet Electrification and EV Charging Master Plan and City Fleet Policies\nin the amount of $150,590, plus a contingency of $22,589, for a three­year period\nbeginning August 6, 2024 and expiring August 5, 2027, with provisions for two one­\nyear extensions (Agreement No. A­2024­XXX).

24. Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM\nAssociates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu\nConsulting Group for On­Call Staff Support Services for Inspection, Engineering,

25. Approve an Agreement with the Metropolitan Water District of Southern California,\nMunicipal Water District of Orange County, Orange County Water District, City of\nAnaheim, and City of Fullerton for the Assignment of Extraordinary Supply from the\nSanta Ana River Conservation and Conjunctive Use Program (Non­General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nthe Metropolitan Water District of Southern California, Municipal Water District of\nOrange County, Orange County Water District, City of Anaheim, and City of Fullerton\nfor the assignment of Extraordinary Supply from the Santa Ana River Conservation\nand Conjunctive Use Program (Agreement No. A­2024­XXX).

26. Resolution Authorizing the City Manager or Designee to Execute Subgrant\nAgreements to Receive Workforce Innovation and Opportunity Act Funds for a Four­\nYear Period Expiring June 30, 2028 (Non­General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Adopt a resolution authorizing the City Manager or\ndesignee to execute subgrant agreements (AA511027) and all necessary documents\nfor Workforce Innovation and Opportunity Act funds from the State of California for a\nfour­year period from July 1, 2024 to June 30, 2028.\nRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF SANTA ANA AUTHORIZING

27. Public Hearing ­ Recovery of Uncollected Costs Incurred by the City Related to the\nAbatement of Dangerous and Abandoned Buildings (Continued from the July 16,\n2024 City Council meeting)\nLegal notice published in OC Reporter on July 3, 2024 and property owner notification\nletters mailed on same date; Notice of Continuance posted on July 17, 2024.\nDepartment(s): Planning and Building Agency\nRecommended Action: 1. Adopt a resolution affirming the Fiscal Year 2023­2024\nDangerous and Abandoned Building Program Report and authorize the transmittal of\nuncollected charges incurred by the City related to the abatement of dangerous and\nabandoned buildings to the office of Auditor­Controller, County of Orange.\nRESOLUTION NO. 2024­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR\nDEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC\nNUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH\nCOSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE\nCOUNTY RECORDER’S OFFICE\n2. Determine that the proposed action does not constitute a “project” under the\nCalifornia Environmental Quality Act (CEQA) in accordance with section 15378(a)\nand (b)(5) as the adoption of this resolution authorizes an administrative action and\nwill not result in a direct or reasonable foreseeable indirect physical change in the\nenvironment and there is no possibility it will have a significant effect on the\nenvironment. Accordingly, it is exempt from further CEQA review pursuant to section\n15061(b)(3) and (b)(5) of the CEQA guidelines as amended.

28. Public Hearing – Zoning Ordinance Amendment No. 2024­01 for South Coast\nTechnology Center at 3100, 3110, 3120, 3130, and 3400 West Lake Center Drive\n(collectively referred to as 3100 W. Lake Center Drive)\nLegal notice published in the OC Reporter on July 26, 2024 and notices mailed on\nsame date.

3. Certificate of Recognition presented by Councilmember Lopez to Western States\nRegional Council of Carpenters for Outstanding Contributions to the Community

4. Certificates of Recognition presented by Councilmember Bacerra to Orange County\nFire Authority’s 2024 Best and Bravest Award Recipients for Outstanding Contributions\nto Public Safety

5. Proclamation presented by Councilmember Vazquez Posthumously Honoring Salvador\nQuintana for Outstanding Contributions to the Community\nCLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed\nSession.

8. Appoint Joshua Jogwe Nominated by Mayor Pro Tem Phan as the Ward 1\nRepresentative to the Parks and Recreation Commission for a Partial Term Expiring\nDecember 10, 2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Joshua Jogwe to the Parks and Recreation\nCommission as the Ward 1 representative and administer Oath of Office. (Pursuant to\nSAMC Sec. 2­326(a), requires five affirmative votes)

9. Appoint Edith Hernandez Nominated by Councilmember Bacerra as the Ward 4\nRepresentative to the Youth Commission for a Partial Term Expiring December 8, 2026\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Edith Hernandez to the Youth Commission as the\nWard 4 representative and administer Oath of Office.