Santa Ana — 2025-07-02

1.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Confidential Association of Santa Ana (CASA)\n

2.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Santa Ana Management Association (SAMA)\n

3.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Santa Ana Police Management Association (PMA)\n

4.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Service Employees International Union Full-Time\nEmployees Unit (SEIU)\n

5.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Lori Schnaider, Executive Director of Human Resources\nEmployee Organization: Service Employees International Union Local 721,\nPart-Time Non-Civil Service Employees Unit (SEIU-PTNCS) (revised\n6/26/2025)\n

1.\nCertificates of Recognition presented by Councilmember Bacerra recognizing\nOrange County Fire Authority’s Best and Bravest Outstanding Contributions to\nthe Community\n\nCLOSED SESSION REPORT – The City Attorney will report on any action(s)\nfrom Closed Session.

10.\nAgreements with Orange County Therapeutic Arts Center, Working Wardrobes\nfor a New Start, and StandUp for Kids Orange County to Provide Workforce\nReadiness Preparation, Work Experience, and Career Training Programs to\nSanta Ana Youth\nDepartment(s): Community Development Agency\nRecommended Action: 1. Approve an agreement in an amount not to\nexceed $250,000 with Orange County Therapeutic Arts Center, for a period\nfrom July 1, 2025 to June 30, 2026 (Agreement No. A-2025-XXX).\n2. Approve an agreement in an amount not to exceed $200,000 with Working\nWardrobes for a New Start, for a period from July 1, 2025 to June 30, 2026\n(Agreement No. A-2025-XXX).\n3. Approve an agreement in an amount not to exceed $200,000 with StandUp\nfor Kids Orange County, for a period from July 1, 2025 to June 30, 2026\n(Agreement No. A-2025-XXX).\n

11.\nAgreement with Graves & King LLP; Agreement with Jones Mayer; and a First\nAmendment to Agreement with Bobko Law, APC\nDepartment(s): City Attorney’s Office\nRecommended Action: Authorize the City Manager to execute an\nAgreement with Graves & King LLP to provide legal services for a three-year\nterm beginning July 1, 2025 and expiring June 30, 2028, with a provision for a\none-year extension, in a total amount not to exceed $500,000 (Agreement No.\nA-2025-XXX); to execute an Agreement with Jones Mayer to provide legal\nservices for a three-year term beginning July 1, 2025 and expiring June 30,\n2028, with a provision for a one-year extension, in a total amount not to\nexceed $500,000 (Agreement No. A-2025-XXX); and to execute a First\nAmendment to the Agreement with Bobko Law APC to provide legal services,\nincreasing the compensation in a total amount not-to-exceed $500,000\n(Agreement No. A-2025-XXX).\n

12.\nAgreement with CDW-G for Email Security and Cybersecurity Awareness\nTraining Software Subscription Services (Specification No. 25-090) (NonGeneral Fund)\nDepartment(s): Information Technology\nRecommended Action: Authorize the City Manager to execute an agreement\nwith CDW-G for cloud-based email security and cybersecurity awareness\ntraining services for a 39-month term. The agreement will commence on or\nafter July 1, 2025, with the exact start date to be adjusted based on the actual\nimplementation and purchase order issuance. The agreement end date will be\nextended accordingly to maintain the full 39-month term, in an annual amount\nnot to exceed $75,306 to accommodate potential growth in user licenses, for\na total not-to-exceed amount of $225,918 over the 39-month term (Agreement\nNo. A-2025-XXX).\n

13.\nAgreement with Community SeniorServ, Inc. dba Meals on Wheels Orange\nCounty for the Senior Meals Program (General Fund)\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Community SeniorServ, Inc. dba Meals On Wheels Orange County for\nthe Senior Meals Program in an amount of $90,300 for base services (Home\nDelivered Meals and Lunch Cafe Programs) and $9,700 for additional as\nneeded services, for a total not to exceed amount of $100,000 for the period\nJuly 1, 2025 to June 30, 2026 (Agreement No. 2025-XXX).\n

14.\nFacilities Use Agreement Amendment with Santa Ana Lawn Bowling Club for\nthe Use of the Santa Ana West Lawn Bowling Green near Santiago Park\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Authorize the City Manager to execute a Facilities\nUse Agreement with Santa Ana Lawn Bowling Club to reflect an annual rate of\n$3,600 payable to the City in two separate payments of $1,800 due by June\n20 and December 20 of each year for a three-year term beginning July 1,\n2025 through June 30, 2028 for use of the west lawn bowling green\n(Agreement No. A-2025-XXX).\n

15.\nApprove Additional Contingency Funds for the 10th and Flower Street\nImprovements with an Estimated Project Delivery Cost of $2,220,898 (Project\nNo. 22-1342 & 25-6707) (Non-General Fund) (Revive Santa Ana)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$375,000 in the Residential Street Improvement, Prior Year Carry Forward\nrevenue account (No. 05817002-50001) and appropriate the same amount\ninto the Residential Street Improvement, Improvements Other Than Buildings\nexpenditure account (No. 05817660-66220). (Requires five affirmative votes)\n2. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement\nProgram to include $375,000 in construction funds for 10th and Flower Street\nImprovements (Project No. 25-6707).\n3. Approve an amendment to the Project Cost Analysis in the amount of\n$375,000 for a new estimated construction delivery cost of $2,220,898.\n

16.\nAgreement with Xanadu Service System for Janitorial Services at Park\nRestrooms (Specification No. 25-043) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve agreement with Xanadu Service System for\njanitorial services at various park restrooms in an amount not to exceed\n$3,545,568, for a term beginning July 1, 2025 and expiring June 30, 2028,\nwith provisions for two, one-year extensions (Agreement No. A-2025-XXX).\n

17.\nAgreement with E.J. Ward Inc. for Fueling Station Improvements (Project No.\n25-6038) (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve an agreement with E.J. Ward, Inc. to\nprovide fueling station improvement services in an amount not to exceed\n$624,416, for a term beginning July 1, 2025 and expiring June 30, 2026\n(Agreement No. A-2025-XXX).\n

18.\nAgreement with Clinical Laboratory of San Bernardino, Inc. for Water Quality\nSampling and Testing Services (Specification No. 25-071) (Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve an agreement with Clinical Laboratory of\nSan Bernardino, Inc., to conduct water quality sampling and testing services\nfor an amount not to exceed $612,205, for a term beginning July 1, 2025 and\nexpiring June 30, 2028, with provisions for two, one-year renewal options\n(Agreement No. A-2025-XXX).\n

19.\nFirst Amendment for Agreements with AESCO, Inc., Kleinfelder, Inc., and\nRMA Group for On-Call Material Testing and Special Inspection Services\n(Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Approve first amendment to the Caltrans federally\nprocured agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group,\nInc. for on-call material testing and inspection services, to increase the\ncontract amount by $750,000 for a total amount not to exceed $1,700,000, for\nthe remaining term (Agreement Nos. A-2025-XXX, A-2025-XXX, and A-2025-\nXXX).\n

20.\nMemorandum of Understanding of the Master Plan of Arterial Highways\nAmendment with the Orange County Transportation Authority and the City of\nIrvine and the Irvine Business Complex Agreement Amendment\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve a memorandum of understanding for the\nMaster Plan of Arterial Highways Amendment with the Orange County\nTransportation Authority and the City of Irvine (Agreement No. A-2025-XXX).\n2. Approve an Amendment to the Irvine Business Complex Agreement\n(Agreement No. A-2025-XXX).\n

21.\nConstruction Contract with R.J. Noble Company for the Bristol Street\nRehabilitation from Santa Clara Avenue to Memory Lane Project (No. 22-6990\n& 25-6427) ( Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve the transfer of $513,227 from the Well 32\nImprovement Project (No. 13-6433) construction funds to the Bristol Street\nRehabilitation from Santa Clara Avenue to Memory Lane Project (No. 256427).\n2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement\nProgram to include an additional $513,227 in construction funds for the Bristol\nStreet Rehabilitation from Santa Clara Avenue to Memory Lane Project (No.\n22-6990 & 25-6427).\n3. Approve the Project Cost Analysis for a total estimated construction delivery\ncost of $1,153,688, which includes $922,950 for the construction contract,\n$138,443 for contract administration, inspection, and testing, and a $92,295\nproject contingency for unanticipated or unforeseen work.\n4. Award a construction contract to R.J. Noble Company, the lowest\nresponsible bidder, in accordance with the base bid and bid alternates in the\namount of $922,950, for construction of the Bristol Street Rehabilitation from\nSanta Clara Avenue to Memory Lane Project (No. 22-6990 & 25-6427), for a\nterm beginning July 1, 2025, and authorize the City Manager to execute the\ncontract.\n5. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2025-32 was filed for Project No. 22-6990.\nPost

22.\nConstruction Contract to Vido Samarzich, Inc. for the McFadden Avenue\nTransit Signal Priority Pilot Project (No. 25-6031) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve the Project Cost Analysis for a total\nestimated construction delivery cost of $1,972,000, which includes $1,577,600\nfor the construction contract, $236,640 for contract administration, inspection,\nand testing, and a $157,760 project contingency for unanticipated or\nunforeseen work.\n2. Award a construction contract to Vido Samarzich, Inc., the lowest\nresponsible bidder, in accordance with the base bid in the amount of\n$1,577,600, subject to change orders, for construction of the McFadden\nAvenue Transit Priority Pilot Project (No. 25-6031), for a term beginning July\n1, 2025 and authorize the City Manager to execute the contract.\n3. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2025-42 was filed for Project No. 25-6031.\n

23.\nConstruction Contract to Onyx Paving Company, Inc. for the Local Street\nPreventative Maintenance FY 24-25 Project (No. 25-6907) (Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve the Project Cost Analysis for a total\nestimated construction delivery cost of $3,735,000, which includes $2,988,000\nfor the construction contract, $448,200 for contract administration, inspection,\nand testing, and a $298,800 project contingency for unanticipated or\nunforeseen work.\n2. Award a construction contract to Onyx Paving Company, Inc., the lowest\nresponsible bidder, in accordance with the base bid in the amount of\n$2,988,000, subject to change orders, for construction of the Local Street\nPreventative Maintenance FY 24-25 Project (No. 25-6907), for a term\nbeginning July 1, 2025, and authorize the City Manager to execute the\ncontract.\n3. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2025-13 was filed for Project No. 25-6907.\n

24.\nResolution Appointing T. Jack Morse of Oppenheimer Investigations Group\nLLP as Police Oversight Director and Consultant Agreement for Police\nOversight Director Services\nDepartment(s): City Manager’s Office\nRecommended Action: 1. Adopt a resolution appointing T. Jack Morse of\nOppenheimer Investigations Group LLP as the City of Santa Ana’s Police\nOversight Director and approving the Professional Services Agreement to\nprovide Police Oversight Director services in accordance with Santa Ana\nMunicipal Code Section 2-666.\nRESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA APPOINTING A POLICE\nOVERSIGHT DIRECTOR TO ASSIST THE POLICE OVERSIGHT\nCOMMISSION AND APPROVING A PROFESSIONAL SERVICES\nAGREEMENT FOR THE ENGAGEMENT OF T. JACK MORSE THROUGH\nOPPENHEIMER INVESTIGATIONS GROUP LLP\n2. Approve consultant agreement with Oppenheimer Investigations Group\nLLP, to provide Police Oversight Director services, for an amount not to\nexceed $250,000, for a term of two years beginning July 1, 2025 (Agreement\nNo. A-2025-XXX).

25.\nResolution Supporting Assembly Bill 91 - Middle Eastern and North African\n(MENA) Inclusion Act\nDepartment(s): City Manager’s Office\nRecommended Action: Adopt a resolution supporting Assembly Bill 91, the\nMiddle Eastern and North African (MENA) Inclusion Act, which requires state\nand local agencies to collect and report disaggregated demographic data for\nMENA populations.\nRESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA SUPPORTING THE MIDDLE\nEASTERN AND NORTH AFRICAN INCLUSION ACT (ASSEMBLY BILL 91)\n

26.\nFreedom of Information Act (FOIA) Request to U.S. Immigration and Customs\nEnforcement (ICE)\nDepartment(s): City Manager’s Office\nRecommended Action: Approve submission of a Freedom of Information Act\nRequest to U.S. Immigration and Customs Enforcement seeking records\npertaining to immigration enforcement activity within the City of Santa Ana for\nthe period of January 20, 2025 through July 1, 2025.\n

27.\nResolution Making a Call to Action Regarding ICE Immigration Enforcement\nDepartment(s): City Manager’s Office\nRecommended Action: Adopt a resolution calling on all federal elected\nrepresentatives to advocate for the removal of ICE, military, and federal\nenforcement personnel from Santa Ana, support residents impacted by\nimmigration raids, and reaffirm the City’s commitment to SB 54, the California\nValues Act, and its Sanctuary City policies.

3.\nAppoint Denise Reynoso Nominated by Councilmember Phan as the Ward 1\nRepresentative to the Environmental and Transportation Advisory\nCommission for a Partial Term Expiring December 12, 2028\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Denise Reynoso to the Environmental and\nTransportation Advisory Commission as the Ward 1 representative and\nadminister the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five\naffirmative votes.)\n

4.\nAppoint Aylin Luis Nominated by Councilmember Phan as the Ward 1\nRepresentative to the Youth Commission for a Partial Term Expiring\nDecember 12, 2028\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Aylin Luis to the Youth Commission as the\nWard 1 representative and administer the Oath of Office.\nPost

5.\nAppoint Marlene Peña-Marin Nominated by Councilmember Bacerra as the\nWard 4 Representative to the Arts and Culture Commission for a Partial Term\nExpiring December 8, 2026 (rescheduled from the June 17, 2025 City Council\nmeeting)\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Marlene Peña-Marin to the Arts and Culture\nCommission as the Ward 4 representative and administer the Oath of Office.\n

6.\nAppoint Jesse Rodriguez Nominated by Councilmember Bacerra as the Ward\n4 Representative to the Youth Commission for a Partial Term Expiring\nDecember 8, 2026 (rescheduled from the June 17, 2025 City Council\nmeeting)\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Jesse Rodriguez to the Youth Commission\nas the Ward 4 representative and administer the Oath of Office.\n

7.\nAppoint Nancy Gonzalez Nominated by the Parks, Recreation, and\nCommunity Services Agency as the Santa Ana Senior Center Representative\nto the Parks, Recreation, and Community Services Commission for a Partial\nTerm Expiring October 31, 2025 (rescheduled from the June 17, 2025 City\nCouncil meeting)\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Nancy Gonzalez to the Parks, Recreation,\nand Community Services Commission to represent residents age 55 and\nolder and administer the Oath of Office.\n

8.\nAggregate Contracts to Diamond Environmental Services LP and United Site\nServices of California, Inc. for Portable Toilets and Other Site Rentals and\nServices (Specification No. 24-061) (General Fund & Non-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Authorize the City Manager to execute an\namendment to increase the total aggregate not to exceed amount of the\nContracts with the vendors listed below by $172,500 for portable toilets and\nother site rentals and services, for a new total aggregate amount not to\nexceed $572,500. (Purchase Order Contract Nos. 8736 & 8737)\nVendor\nLocation\nDiamond Environmental Services LP\nSan Marcos, CA\nUnited Site Services of California, Inc\nAnaheim, CA\n

9.\nApprove a Pre-Commitment of up to $920,000 in Inclusionary Housing Funds\nfor Eligible Homebuyers to Purchase Nine (9) Existing Rental Units that will be\nConverted into Affordable Ownership Condominium Units Located at 425 E.\nWellington Avenue\nDepartment(s): Community Development Agency\nRecommended Action: Approve a pre-commitment letter with Habitat for\nHumanity of Orange County for up to $920,000 in Inclusionary Housing Funds\nfor eligible homebuyers to purchase nine (9) existing rental units that will be\nconverted into affordable ownership condominium units located at 425 E.\nWellington Avenue, Santa Ana, CA (APN 398-028-12) (Agreement No. A2025-XXX).\n