Santa Monica — 2024-01-23

A. Introduction and First Reading of an Ordinance Updating Santa Monica Municipal Code (SMMC)\nArticle 11 Elections Code\nRecommended Action\nStaff recommends that the City Council:\n1. Introduce for first reading the attached ordinance updating various sections of the\nElection Code, and\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Proposed Ordinance\nb. June 27, 2023 Staff Report (Web Link)\nc. April 24, 2001 Staff Report (Web Link)\nd. December 10, 2002 Staff Report (Web Link)\ne. November 10, 2015 Staff Report (Web Link)\nf. June 23, 2020 Staff Report (Web Link)

B. Introduction and First Reading of an Ordinance Amending the City’s Tenant Protection Laws and\nDiscussion of Potential Resolution for Charter Amendments for additional Tenant Protections\nNew Item Received. 1/19/2024\nRecommended Actions\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Introduce for first reading an ordinance amending the City’s Tenant Protection\nCode, Housing Anti-Discrimination Code, Tenant Harassment Code, and Tenant Buyout\nAgreements Code; and\n3. Consider directing staff to draft a Resolution to amend the City Charter related to\ntenant protections, including, but not limited to amendments to Chapters 18 and 23 of the\nCity Charter, which govern just causes for eviction from rent controlled and non-rent-\ncontrolled units respectively.\na. ORD-Tenant Protection Amendments\nb. Judicial Council of California reporting on evictions - November 21, 2023\nc. Los Angeles Times report on evicitons - December 28, 2023\nd. National Law Center report - "Protect Tenants, Prevent Homelessness" - 2018

C. Introduction and First Reading of an Ordinance Amending Santa Monica Municipal Code Section\n3.12.900 on Overnight Parking Permits for Oversized Vehicles\nNew Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Introduce for first reading the attached ordinance amending Santa Monica Municipal\nCode Section 3.12.900 on overnight parking permits for oversized vehicles.\na. Ordinance 988\nb. Ordinance 2403\nc. Ordinance 2416\nd. Ordinance 2587\ne. Oversized Vehicle Amendment Ordinance A

D. Introduction and First Reading of an Interim Zoning Ordinance Extending Emergency Interim Zoning\nOrdinance Number 2772 (CCS) Authorizing the Establishment by Resolution, of Objective Design\nStandards for Qualifying Housing Projects that Elect to Use the Streamlined, Ministerial Approval\nProcess Established by Senate Bill 35. New Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Introduction and first reading of an Interim Zoning Ordinance extending Emergency\nInterim Zoning Ordinance Number 2772(CCS) authorizing Council to establish, by\nResolution, objective design standards for housing projects that qualify for the\nstreamlined, ministerial approval process established by SB 35 housing projects.\na. 2024.01.23 - ODS Emergency IZO Extension Ordinance\nb. Resolution No.11568 (CCS) (12-19-23)\nc. Council Staff Report ODS (12-19-23) - Web Link

A. Appointment to one unscheduled vacancy on the Landmarks Commission for a term ending on June\n30, 2026. New Item Received. 1/19/2024\na. Applicant List

B. Appointment to one unscheduled vacancy on the Human Services Commission for a term ending on\nJune 30, 2025. New Item Received. 1/19/2024\na. Applicant List

C. Recommendation to accept Kathleen Benjamin's resignation from the Arts Commission and authorize\nthe City Clerk to publish the vacancy. New Item Received. 1/19/2024\na. Resignation.K.Benjamin

D. Recommendation to accept Debra Senopole's resignation from the Housing Commission and\nauthorize the City Clerk to publish the vacancy. New Item Received. 1/19/2024\na. Resignation: D.Senopole

E. Request of the Disabilities Commission to declare Cara Hendler's seat vacant due to absenteeism\nand lack of communication from the incumbent. New Item Received. 1/19/2024

F. Request of Councilmember Davis, Councilmember Torosis, and Councilmember Zwick that the City of\nSanta Monica acknowledge the one-year anniversary of City Council’s adoption of the Statement\nApologizing to Santa Monica’s African American Residents and their Descendants by (1) agreeing to\nannually acknowledge and read the Statement at the beginning of the first City Council meeting\nevery November, (2) allocating $10,000 in City Council discretionary funds to the Santa Monica High\nSchool Black Student Union to provide financial support to seniors aspiring to attend college in the\nform of application fees, scholarships, and other costs associated with the transition to college, (3)\ndirect the City Manager to explore the installation of the Statement outside of City Hall so the\nstatement can be publicly accessible for all to read, and (4) direct the City Manager to survey\nreparations efforts in other jurisdictions and direct the City Attorney to identify any potential legal\nissues and report back to the City Council within 180 days New Item Received. 1/19/2024\na. Statement of Apology

G. Request of Councilmember Parra and Vice Mayor Negrete that the City Manager continue to work in\ncollaboration with Downtown Santa Monica, Inc. (DTSM) to expand entertainment offerings to attract\nresidents and visitors to support the City’s continued economic recovery. More specifically, the City\nManager is being asked to partner with DTSM to identify and evaluate opportunities for an entity to\noperate a roller-skating rink for a specified period in 2024 on city-owned property in downtown in a\nmanner that is similar to the popular Ice at Santa Monica.

A. Proclamation: Black History Month\nStaff Report Printout

B. City Manager Report: 1. Santa Monica Fire Department 2023-2028 Strategic Plan (Attachment A);\nand, 2. Assembly Bill 1287\nStaff Report Printout\na. Santa Monica Fire Department 2023–2028 Strategic Plan (07-26-23)

A. Conference with labor negotiator – Gov. Code §54957.6: agency designated representatives: City\nManager David White, Acting Human Resources Director Oles Gordeev, and Human Resources\nManager Sarah Rebensdorf; bargaining units: Supervisory Team Association (STA) and California\nTeamsters Local 911 (IBT) New Item Received. 1/19/2024

B. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Christina Choi, et al.\nv. City of Santa Monica, et al.; LASC Case No. 22STCV21608 New Item Received. 1/19/2024

C. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Black Lives Matter, et\nal. v. City of Santa Monica, et al.; U.S. Dist. Court, Central District of California, Case No. 2:21-cv-\n05253 New Item Received. 1/19/2024

D. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Alejandra Garcia, et\nal. v. City of Santa Monica, et al.; LASC Case No. 21STCV07940\nNew Item Received. 1/19/2024

E. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Cheyenne Robinson,\net al. v. City of Santa Monica, et al.; LASC Case No. 21STCV22392\nNew Item Received. 1/19/2024

F. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Paula Rosado v. City\nof Santa Monica, et al.; LASC Case No. 22STCV19789 New Item Received. 1/19/2024

G. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Sean Singletary v.\nCity of Santa Monica, et al.; U.S. Dist. Court, Central District of California, Case No. 2:22-cv-01606\nNew Item Received. 1/19/2024

H. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): City of Whittier, et al.\nv. Superior Court of Los Angeles County, et al.; LASC Case No. 23STCP03579\nNew Item Received. 1/19/2024

I. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Dennis Lettenmeier\nv. City of Santa Monica, et al.; LASC Case No. 23SMCV01287 [report out only]\nNew Item Received. 1/19/2024

J. Conference with legal counsel - existing litigation - Gov. Code §54956.9(d)(1): Yossi Shimshi v. City\nof Santa Monica, et al.; LASC Case No. 22SMCV01799 [report out only]\nNew Item Received. 1/19/2024\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. Award Bid SP2593-1 to Access Pacific, Inc. for Construction of Olympic Blvd Improvements\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 and 15311 of\nthe California Environmental Quality Act (CEQA) Guidelines and Section 21080.25 of\nCEQA.\n2. Award Bid #2593-1 to Access Pacific Inc. for construction services for the Olympic\nBoulevard Improvements Project for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute a contract with Access Pacific,\nInc. in an amount not to exceed $3,006,830 (including a 15% contingency).\n4. Authorize the Director of Public Works to issue any necessary change orders to\ncomplete additional work within contract authority.\nStaff Report Printout\na. Bergamot Area Plan\nb. Pedestrian Action Plan\nc. Contract Approval for Design Services - December 12, 2017 Council Meeting\nd. Initial Contract Approval for Construction - February 25, 2020 Council Meeting\ne. Oaks Initiative Form - Access Pacific

B. Award Professional Services Contract to Vertech for Supervisory Control and Data Acquisition\n(SCADA) Network and Server Infrastructure Upgrades for Remote Monitoring, Operating, and Data\nCollection of Water and Wastewater\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemptions pursuant to Section 15061(b)(3) and Section\n15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.\n2. Award RFP #347 to Vertech to provide professional services for SCADA Network and\nServer Infrastructure Upgrades for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute an agreement with Vertech in an\namount not to exceed $364,000 (including a 10% contingency) over a three-year period,\nwith future year funding contingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative Form - Vertech

C. Award Bid to Air & Lube Systems, Inc. for Replacement of Bus Vacuum System at SMDOT\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption (Class 1 Existing Facilities) pursuant to Section\n15301 of the California Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid #4463 to Air & Lube Systems, Inc. for the replacement of the bus vacuum\nsystem at the Department of Transportation’s Fuel & Wash facility; and\n3. Authorize the City Manager to negotiate and execute an agreement with Air & Lube\nSystems, Inc., in an amount not to exceed $695,321, including a $63,211 contingency,\nover a two-year period, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Air and Lube Systems Oaks - Signed

D. Award Purchase Orders to Industrial Solution Services (Primary) and Brenntag Pacific (Secondary)\nfor the Purchase of Ammonium Sulfate for the Arcadia WTP and SWIP AWTF\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities) of\nthe California Environmental Quality Act (CEQA) Guidelines.\n2. Award Bid #4466 to Industrial Solution Services, Inc. (Industrial) as the primary vendor\nfor the purchase of ammonium sulfate and to Brenntag Pacific, Inc. (Brenntag) as the\nsecondary vendor for the purchase of ammonium sulfate for the Public Works\nDepartment.\n3. Authorize the Procurement Manager to issue a purchase order with Industrial for\nammonium sulfate for a total amount not to exceed $700,000 over a five-year period, with\nfuture year funding contingent on Council budget approval.\n4. Authorize the Procurement Manager to issue a purchase order with Brenntag as the\nsecondary vendor for ammonium sulfate for a total amount not to exceed $700,000 over\na five-year period, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. Oaks Initiative Form - Industrial Solution Services Inc.\nb. Oaks Initiative Form - Brenntag Pacific, Inc.

E. Approval of Ratification of Purchase Order to Global Power Group, Inc. for MAPS Emergency\nGenerator Repair\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15301 of the California\nEnvironmental Quality Act (CEQA) Guidelines.\n2. Ratify the Procurement Manager’s issuance of a purchase order with Global Power\nGroup, Inc. to repair the emergency generator at the Moss Avenue Pump Station (MAPS)\nfor the Public Works Department. The emergency purchase was made as an exception to\nthe competitive bidding process pursuant to Section 2.24.250(i) and is for a total amount\nnot to exceed $75,000.\nStaff Report Printout\na. Oaks Initiative Form - Global Power

F. Adoption of Resolution Approving Final Parcel Map No. 83284 for a 4-Unit Commercial Airspace\nSubdivision at 1315 3rd Street Promenade\nRecommended Action\nStaff recommends that the City Council take following actions:\n1. Adopt a finding of Statutory Exemption pursuant to Public Resources Code Section\n21080(b)(1) and Section 15268(b)(3) of the California Environmental Quality Act; and\n2. Adopt the attached resolution approving Final Parcel Map No. 83284.\nStaff Report Printout\na. Resolution - 1315 3rd Street Promenade Parcel Map

G. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code (SMMC)\nSection 4.68.160 Related to Athletic Events\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\nStaff Report Printout\na. ORD-4.68.160 Athletic Events

H. Award Request For Proposal #357 to BBC Research & Consulting for a Procurement Study to Explore\nBarriers to Equity and Inclusion\nRecommended Action\nStaff recommends that the City Council:\n1. Award RFP# 357 to BBC Research & Consulting for a Procurement Study to explore\nbarriers to equity and inclusion in the City’s procurement and contracting practices for the\nFinance Department.\n2. Authorize the City Manager to negotiate and execute an agreement with BBC Research\n& Consulting, for a total not to exceed $175,000 over a two year period with future year\nfunding contingent on Council budget approval.\n3. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. Oaks Initiative Form

I. Award Bid to Good Guard Security, Inc. for Transit Safety Officer Program for Big Blue Bus\nNew Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15601(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award Bid #4469 to Good Guard Security, Inc., for security guard services at\nDepartment of Transportation (DOT) facilities and onboard buses.\n3. Authorize the City Manager to negotiate and execute a contractual service\nagreement with Good Guard Security, Inc., in an amount not to exceed $7,407,816,\nfor five years, with future year funding contingent on Council budget approval.\na. Good Guard Oaks Initiaive Form 2023

J. Adoption of a Resolution for Advanced Metering Infrastructure (AMI) Water Meter Opt-Out Fee\nNew Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemptions pursuant to Section 15273 and Section 15302\nof the California Environmental Quality Act (CEQA) Guidelines.\n2. Adopt the attached Advanced Metering Infrastructure (AMI) Opt-Out Fee Resolution to\nestablish the one-time AMI opt-out fee and routine water meter reading fee per billing\ncycle for customers that opt-out.\na. Bid Award for Advanced Metering Infrastructure (AMI) Meter Replacement (Web Link)\nb. AMI Opt-Out Policy - DRAFT_121123\nc. AMI Opt-Out Application - DRAFT_121323\nd. AMI Opt-Out Fee Resolution_121123

K. Award Bid to UNISERVE Facilities Services for Citywide Contracted Custodial Services\nNew Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemptions pursuant to Section15061(b)(3) (Common\nSense Exemption), Section 15301, and Section 15324 of the California Environmental\nQuality Act (CEQA) Guidelines.\n2. Award Bid #4457 to UNISERVE Facilities Services for custodial services for various City\nlocations as required by the Public Works Department.\n3. Authorize the City Manager to negotiate and execute an agreement with UNISERVE\nFacilities Services, in an amount not to exceed $5,995,985 (including a 10%\ncontingency), for two years, with two additional four-year renewal options in the amount\nof $27,864,726 (including a 10% contingency) for a total amount not to exceed\n$33,860,711 over a 10-year period with future year funding contingent on Council budget\napproval.\na. January 13, 2015 Staff Report\nb. Policy for Hiring Contracted Staff (January 13, 2015 Staff Report_Attachment D)\nc. Oaks Initiative Form - UNISERVE

L. Award Construction Bid to Access Pacific, Inc. for Wilshire Boulevard Safety Improvements Project\nPhase 2A New Item Received. 1/19/2024\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemptions pursuant to Sections 15301 and 15311 of the\nCalifornia Environmental Quality Act (CEQA) Guidelines and Section 21080.25 of CEQA.\n2. Award Bid #SP2669 to Access Pacific, Inc. for the construction of the Wilshire Boulevard\nSafety Improvements Phase 2A Project for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute an agreement with Access Pacific,\nInc. for an amount not to exceed $1,711,848 (including a 10% contingency).\n4. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\n5. Authorize budget changes as outlined in the Financial Impacts and Budget Actions\nsection of this report.\na. Pedestrian Action Plan\nb. Wilshire Safety Study Adoption\nc. Oaks Initiative Form - Access Pacific

A. Appointment to two unscheduled vacancies on the Disabilities Commission for both terms ending on\nJune 30, 2025 (Continued from 10/24/2023 and 12/19/2023).\nNew Item Received. 1/19/2024\na. Applicant List