Santa Monica — 2025-02-11

A. Adoption of Amended Safety Element of City’s General Plan; Introduction and First Reading of\nOrdinances to Require Environmental Site Assessments for Multiple-Unit Dwellings in Nonresidential\nZoning Districts and to Designate City Hall East as an Essential Facility for Consistency with the\nAmended Safety Element - (CONTINUED FROM JANUARY 28, 2025)\nNew Item Received. 2/06/2025\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) and a finding of Categorical Exemption pursuant to Section\n15308 of the California Environmental Quality Act (CEQA) Guidelines;\n2. Adopt Resolution to Adopt an Amended Safety Element of the City’s General Plan;\n3. Introduce for First Reading an Ordinance Amending the Text of Section 9.31.195 of the\nZoning Ordinance for Consistency with the Amended Safety Element; and\n4. Introduce for First Reading an Ordinance Amending the Text of Section 8.12.040 of the\nBuilding Code for Consistency with the Amended Safety Element.\na. Safety Element December 2024 Draft (Web Link)\nb. Safety Element December 2024 Draft - Appendix A (Web Link)\nc. Safety Element December 2024 Draft - Appendix B (Web Link)\nd. Safety Element Adoption Resolution\ne. SMMC 8.12.040 Amendment\nf. SMMC 9.31.195 Amendment\ng. Draft Safety Element - Additional Revisions

A. Landmarks Commission Recommendations to Create a Framework for Social Justice/Equity in\nPreservation\na. Item 13 request from Landmarks Commission Subcommittee on Racial Justice-Equity\nb. Landmarks Commission Attachment A: A Place for Everyone in Santa Monica's History\nReport from Working Group on Social/Justice Equity in Preservation\nc. Landmarks Commission Attachment B: Landmarks Commission Staff Report Revised June\n7 2024

A. Adoption of a Resolution Adopting a Policy Regarding Acceptance of Gifts by Councilmembers\nRecommended Action\nStaff recommends the City Council adopt the Resolution adopting a policy regarding acceptance\nof gifts by Councilmembers.\na. CAO-Gifts Reso

A. Appointment to one unscheduled vacancy on the Human Services Commission for a term ending on\nJune 30, 2027. (CONTINUED FROM 1/28/2025) New Item Received. 2/06/2025\na. Applicant List

B. Appointment to one unscheduled vacancy on the Personnel Board for a term ending on June 30,\n2026. (CONTINUED FROM 1/28/2025) New Item Received. 2/06/2025\na. Applicant List

C. Appointment to one unscheduled vacancy on the Public Safety Reform and Oversight Commission for\na term ending on June 30, 2027. (CONTINUED FROM 1/28/2025)\nNew Item Received. 2/06/2025\na. Applicant List

D. Appointment to one unscheduled vacancy on the Recreation and Parks Commission for a term\nending on June 30, 2026. (CONTINUED FROM 1/28/2025) New Item Received. 2/06/2025\na. Applicant List

E. Appointment to one unscheduled vacancy on the Santa Monica Pier Corporation for a term ending on\nJune 30, 2026. (CONTINUED FROM 1/28/2025) New Item Received. 2/06/2025\na. Applicant List

F. Appointment to one unscheduled vacancy on the Santa Monica Travel and Tourism, Inc. for a term\nending on June 30, 2026. (CONTINUED FROM 1/28/2025) New Item Received. 2/06/2025\na. Applicant List

G. Recommendation to accept Edward Scott's resignation from the Architectural Review Board and\nauthorize the City Clerk to publish the vacancy New Item Received. 2/06/2025\na. Resignation Email

H. Recommendation to accept Luis Barrera Castañón's resignation Human Services Commission and\nauthorize the City Clerk to publish the vacancy New Item Received. 2/06/2025\na. Resignation Letter

I. Request of Councilmembers Hall and Zernitskaya that in order to reaffirm our commitment to\nefficient and safe public transit, safe streets, and efforts to increase BBB ridership and reduce\nunnecessary delays, the Council direct the City Manager and Department of Transportation to\nexplore implementing Yield Right-of-Way Signage for Big Blue Bus as authorized pursuant to\nAssembly Bill 1904 and direct the City Attorney to draft a resolution as required by Assembly Bill\n1904 to implement such yield right-of-way signage program for BBB.\nNew Item Received. 2/06/2025\na. 20250211 16 Item - Transit Buses Yield Right of Way Signs - Hall Zernitskaya

J. Establish and appoint a temporary ad hoc Council committee for the City Manager recruitment\nprocess. New Item Received. 2/06/2025

K. Request of Councilmembers Torosis, Hall and Raskin to Strengthen Tenant Protections: Moving\nForward with a Rent Registry and Funding Its Implementation in the Upcoming Biennial Budget\nNew Item Received. 2/06/2025\na. Rent Registry Implementation

L. Request of Councilmember Zwick, Mayor Negrete, and Mayor Pro Tem Torosis that the City Council\ndirect the City Manager and City Attorney to expedite the issuance of Building Permits in Santa\nMonica without reducing building integrity and still adhering to life and safety requirements through\nthe development of a Voluntary Self-Certification Pilot Program for non-structural commercial tenant\nimprovements, single-family home improvements, and accessory dwelling units. The Self-\nCertification Program shall allow Licensed Professionals who agree to self-certify that building plans\nare compliant with all California codes and local ordinances to bypass the normal plan review\nprocess and get approval for permits in one to five business days, facilitating our city’s economic\nrecovery and reducing the workload on plan check professionals, allowing them to focus on the more\ncomplex projects that require their attention. City staff shall return to City Council with\nrecommendations for program design and implementation within six months.\nNew Item Received. 2/06/2025

M. Request of Councilmembers Zwick and Raskin that the City Council direct the City Manager and City\nAttorney to adjust the Administrative Approval criteria for housing projects within the Bergamot Area\nPlan (BAP) and present them for Council consideration and adoption at the April 22 meeting.\nSpecifically, to ensure that housing projects are feasible, street and pathway requirements shall be\nlimited to those envisioned in the BAP (p. 207) and interpreted liberally in favor of ensuring the\nproduction of new housing, their exact location shall be flexible so as to avoid bisecting parcels and\nlimiting site feasibility, they shall be credited towards the 14% open space requirement at a ratio of\n1.5:1, and subject to staff discretion for sites under 2 acres. New Item Received. 2/06/2025

N. Request of Councilmembers Zwick and Zernitskaya that the City Council direct the City Manager and\nCity Attorney to prepare an ordinance granting all development, land use, or subdivision applications\nas allowed by applicable State law (including any such applications granted on appeal) that were\napproved prior to January 6, 2025 an extension of two years beyond their current expiration dates\nand all complete building permit applications submitted or issued prior to January 6, 2025 an\nextension of one year beyond their current expiration dates (including dates to start and complete\nwork), provided that applicant attests project will comply with current code. For approved\nDevelopment Agreement projects that are not yet under construction, provide an administrative\npathway for the applicants to opt in to this two-year extension to the building permit issuance date\nas a subsequent code change that developer can elect to consent to in writing.\nNew Item Received. 2/06/2025

A. Proclamation: Library Lover's Month

B. Commendation: David White

A. Award Request for Proposal to Meeder Public Funds, Inc. for Non-Discretionary Investment Advisory\nand Portfolio Management Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP# 431 to Meeder Public Funds, Inc. for non-discretionary Investment Advisory\nand Portfolio Management services for the Finance Department; and\n3. Authorize the City Manager to negotiate and execute an agreement with Meeder Public\nFunds, Inc., in an estimated amount not to exceed $510,000 for three years, with two\nadditional one-year renewal options in the amount of $340,000, on the same terms and\nconditions for a total amount not to exceed $850,000 over a five-year period, with future\nyear funding contingent on Council budget approval.\na. Attachment A - Annual Update on City Investment Policy (2025)\nb. Oaks Initiative Form - Meeder Public Funds\nc. Living Wage Certification - Meeder Public Funds\nd. Levine Act Disclosure Form - Meeder Public Funds

B. Approval of Seventh Modification to Agreement with Trapeze Software Group for Vehicle and\nOperator Scheduling Technology Service\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant environmental effects pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a seventh modification to\nagreement #8928 (CCS) in an amount not to exceed $251,379 with Trapeze Software\nGroup to extend maintenance support of the Trapeze operator and vehicle scheduling\nsystems for the Department of Transportation for one additional year through June 30,\n2026. This will result in a 14-year amended agreement with a new total amount not to\nexceed $3,918,370, with future year funding contingent on budget approval.\na. Trapeze Oaks_Initiative\nb. Trapeze_Levine_Act_Disclosure\nc. Authorization of 6th Modification to Contract #8928 with Trapeze, Inc. for Vehicle and\nOperator Scheduling Systems (Web Link)\nd. 8928_Trapeze OPS-FX_Original Agreement\ne. 8928_Trapeze OPS-FX_1st Mod\nf. 8928_Trapeze OPS-FX_2nd Mod\ng. 8928_Trapeze OPS-FX_3rd Mod\nh. 8928_Trapeze OPS-FX_4th Mod\ni. 8928_Trapeze OPS-FX 5th Mod\nj. 8928_Trapeze OPS-FX_6th Mod

C. Approval of Second Modification to Agreement with Alexander's Contract Services, Inc. for Water\nMeter Reading Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the contract modification is not a project subject to the California\nEnvironmental Quality Act (CEQA); and\n2. Authorize the City Manager to negotiate and execute a second modification to\nAgreement #12215 (CCS) in an amount of $170,000 with Alexander’s Contract Services,\nInc. and to extend the term an additional 11 months for meter reading services for the\nPublic Works Department. This will result in a five-year amended agreement with a new\ntotal amount not to exceed $780,000, with future year funding contingent on Council\nbudget approval.\na. FY 24-25 Oaks Initative - Alexander's Contracting\nb. FY 24-25 Levine Act Disclosure Form (Alexander)\nc. CT 4652 - Alexander's Contracting - Meter Reading (Original)\nd. CT 12215 (fka 4652) - Alexander's Contracting - Meter Reading (Mod 1)\ne. Attachment A - Staff Report (October 12, 2021)

D. Approval of First Modification to Agreement with Herc Rentals, Inc. for Heavy Duty Vehicle Rentals\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant environmental effects pursuant to Section\n15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; and\n2. Authorize the City Manager to negotiate and execute a first modification to Agreement\n#4823 in an amount of $200,000 with Herc Rentals, Inc. for heavy duty construction\nvehicle rentals for the Public Works Department. The term of the contract will remain the\nsame and will result in a five-year amended agreement with a new total amount not to\nexceed $450,000, with future year funding contingent on Council budget approval.\na. FY 24-25 Oaks Initaitive (Herc)\nb. FY 24-25 Levine Act Disclosure Form (Herc)\nc. CT 4823 - Herc - Heavy Duty Vehicle Rentals (Original)

E. Approval of Second Modification to Agreement with Swiftly, Ltd. for Real Time Bus Arrival Predictions\nand BBB Performance Analytics\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant environmental effects pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a second modification to agreement\n#11000 in the amount of $311,150, with Swiftly Corporation for a cloud-hosted Software as\na Service (SaaS) solution for customer-focused real-time schedule information and\nservice performance metrics for staff for the Department of Transportation. This will result\nin a six-year agreement with a new total amount not to exceed $1,684,454, with future\nyear funding contingent on Council budget approval.\na. Award Contract with Swiftly, Inc. for Real-Time Bus Arrival Information and Business\nAnalytics Software (Web Link)\nb. Approval of First Modification to Contract with Swiftly, Inc. for Software Service Solution\nfor Department of Transportation (Web Link)\nc. 2020-Swiftly Original Agreement 11000\nd. 2022-Swiftly 1st Modification 11000\ne. BBB_Oaks_[1.13.25]\nf. BBB_CA Levine_[1.13.25]

F. Approve Acceptance of Environmental Protection Agency Grant and Purchase of Four Street\nSweepers for the Resource Recovery and Recycling Division\nItem Pulled at the Request of Staff. 2/06/2025\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement or\nReconstruction) of the California Environmental Quality Act (CEQA) guidelines;\n2. Authorize the City Manager to accept a grant awarded in the amount of $945,000\nfrom the United States Environmental Protection Agency for the Clean Heavy-Duty\nVehicles Grant Program for the City of Santa Monica Street Sweeper Replacement\nProject in the Public Works Department, and to accept all grant renewals;\n3. Authorize the City Manager to execute all necessary documents to accept the grant,\nall grant renewals, and modifications;\n4. Authorize the Procurement Manager to issue a purchase order with Municipal\nMaintenance Equipment (“MME”), a California-based company, for the purchase of\nthree Ravo Electric R5-eSeries sweepers for the Public Works Department, Resource\nRecovery and Recycling Division. This recommended award is made as an exception\nto the competitive bidding process pursuant to Section 2.24.250 (c) and is for a total\namount not to exceed $2,428,833;

A. Public employee performance evaluation - Gov. Code § 54957(b): City Attorney; conference with\nlabor negotiator - Gov. Code § 54957.6: City negotiator: Mayor; unrepresented employee: City\nAttorney. New Item Received. 2/06/2025

B. Conference with labor negotiator – Gov. Code § 54957.6: agency designated representatives: City\nManager David White, Interim City Manager Elaine Polachek, Human Resources Director Dana\nBrown, and Human Resources Manager Sarah Rebensdorf; bargaining units: Administrative Team\nAssociates (ATA), AFSCME Local 4819 - Management Team Association (MTA), California Teamsters\nLocal 911 (IBT), Municipal Employees Association (MEA), Public Attorney’s Legal Support Staff Union\n(PALSSU), Public Attorney’s Union (PAU), Santa Monica Fire Executive Management Association\n(FEMA), Santa Monica Firefighters Local 1109 (LOCAL 1109), Police Officers Association (POA),\nSupervisory Team Association (STA) and SMART TD - International Association of Sheet Metal, Air,\nRail, and Transportation Workers- Transportation Division, Local 1785 (SMART TD)\nNew Item Received. 2/06/2025\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.\nCITY MANAGER REPORT\nTRAVEL ANNOUNCEMENT AND MAYOR'S HIGHLIGHT\n6. PUBLIC INPUT ON REMAINING AGENDA ITEMS\nPublic Input for 12-Items will be heard at the time when the Public Hearing is called.

A. Reparations Study Session\nRecommended Action\nStaff recommends that Council provide direction on the key areas of focus for a City\nReparations & Landback Program to study the historical harms done to Santa Monica’s\nmarginalized communities and provide recommendations on how to address those harms.\na. January 23, 2024 Staff Report (web link)\nb. February 13, 2024 Staff Report (web link)\nc. City Council Strategic Priorities (Web Link)\nd. November 15, 2022 Staff Report (web link)\ne. Kuruvungna Springs Foundation (Web Link)\nf. May 28, 2024 Council PowerPoint Presentation (web link)\ng. California State Reparations Task Force Final Report (Web Link)\nh. United Nations Principles on Remedy and Reparation (Web Link)\ni. Committee for Racial Justice Facebook Page (Web Link)\nj. Gabrieleno/Tongva – San Gabriel Band of Mission Indians (Web Link)\nk. Santa Monica Black Empowerment Association\nl. Tongva Taraxat Paxaavxa Conservancy (Web Link)\nm. Zeal Arts Collective (Web Link)\nn. LA County indigneous harms report and land acknowledgement (Web Link)