Santa Monica — 2025-07-08

A. Written Comments

A. Introduction and Adoption of Emergency Ordinance Amending SMMC 4.08.780 to Include Additional\nProhibited Items at Public Assemblies and Community Events\nRecommended Action\nStaff recommends the City Council:\n1.\nAdopt a finding of no possibility of significant effect pursuant to Section 15061(b)\n(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2.\nIntroduce and adopt an emergency ordinance amending Santa Monica Municipal\nCode Section 4.08.780 to expand the list of prohibited items at public assemblies and\ncommunity events to enhance public safety and prevent the escalation of violence.\na. ORD-PD-Prohibited Items Community Events

A. Annual Appointments to the following Boards and Commissions:\nNew Item Received. 7/03/2025\nBoard/Commission\nSanta Monica Travel &\nTourism, Inc.\nNo. of\nAppointments\nTerm End\nDate\nSpecial Requirements\n6/30/2029\n-\nTransit Security Advisory\nCommittee\n6/30/2029\nLaw Enforcement\nexperience\na. Boards & Commissions 2025 Voluntary Self-Identification Survey\nb. Applicant List

B. Recommendation to rescind the appointment of Larissa Shadchina to the Housing Commission seat\nfor an affordable housing program participant who is or was unhoused, for a term ending on June 30,\n2027\nNew Item Received. 7/03/2025

C. Recommendation to accept Laurie Yehia's resignation from the Arts Commission and authorize the\nCity Clerk to publish the vacancy.\nNew Item Received. 7/03/2025\na. Resignation Email

D. Request of Mayor Pro Tempore Torosis, Councilmember Raskin and Councilmember Zwick to direct\nthe City Attorney to return with right to recall and labor peace ordinances to protect both workers\nand the City’s proprietary and financial interest in revenue-generating City-owned property.\nNew Item Received. 7/03/2025\na. Right to recall 16 item (1)

E. Request of Councilmembers Hall, Raskin, and Mayor Pro Tempore Torosis that in order to ensure\ntaxpayer dollars are used transparently, lawfully, and for the benefit of all residents, the City Council\ndirect Staff to schedule a Council study session no later than September 30, 2025 and present\noptions to reform the conditions for official recognition of community organizations and participation\nin grant programs.\nNew Item Received. 7/03/2025\na. 20250708 16 Item - Reforming Conditions for Official Recognition of Community Organizations\nand Participation in Grant Programs - Hall Raskin Torosis

F. Request of Councilmembers Zwick and Hall that the City Council direct the City Manager and\nCommunity Development Department to report back within 30 days on how the City plans to change\nits processes to comply with new timing mandates for housing approvals contained within budget\ntrailer bill AB 130, under which ministerial housing development project entitlements must be\napproved or denied within two months of application completeness or are otherwise deemed\napproved.\nNew Item Received. 7/03/2025

G. Request of Councilmembers Hall, Zwick, and Mayor Pro Tempore Torosis that the City Council direct\nthe City Clerk, as part of her quinquennial boards and commissions review, to return with a study\nsession by September 30, 2025 that examines possibilities to reorganize, consolidate, and deprecate\nwhere necessary to streamline processes for residents and businesses and reduce duplicative\nworkstreams and additional costs to the taxpayer.\nNew Item Received. 7/03/2025\na. 20250708 16 Item - Quinquennial Boards and Commissions Review Guidance - Hall Torosis Zwick

A. Proclamation: National Parks and Recreation Month

A. Award Bid to AAAdvantage Concrete Coatings for the Resurfacing of Parking Structure 5 Stairs\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and Section 15302 of\nthe California Environmental Quality Act (CEQA) Guidelines;\n2. Award Bid #4504 to AAAdvantage Concrete Coatings for resurfacing of Parking Structure 4\nand 5 stairs for the Department of Transportation Parking Operations Division; and\n3. Authorize the City Manager to negotiate and execute a contract with AAAdvantage\nConcrete Coating in an amount not to exceed $750,971 (including a 5% contingency) for\ntwo years.\na. AAAdvantage - Levine_Act_Disclosure\nb. AAAdvantage Oaks_Initiative

B. Award RFP No. SP2740 to Craftwater Engineering, Inc. to Prepare a Permeable Surface Alley Master\nPlan\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of exemptions pursuant to Section 15262 and Section 15061(b)(3) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines;\n2. Award RFP# SP2740 to Craftwater Engineering, Inc., a California-based company, to\nprovide services for the development of a Permeable Surface Alley Master Plan for Public\nWorks Department; and\n3. Authorize the City Manager to negotiate and execute a professional services agreement\nwith Craftwater Engineering, Inc. in an amount not to exceed $345,000 (including a\n$45,087 contingency) for three (3) years, with one renewal option of up to two (2) years.\na. LevineAct\nb. OaksInitiative

C. Award Request for Proposal to Intercare Holdings Insurance Services, Inc. for Workers' Compensation\nClaims Administration Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP# 442 to Intercare Holdings Insurance Services, Inc. for workers’\ncompensation claims administration services for the Finance Department; and\n3. Authorize the City Manager to negotiate and execute an agreement with Intercare\nHoldings Insurance Services, Inc., in an amount not to exceed $4,281,974 for five years,\nwith future year funding contingent on Council budget approval.\na. 7.25.17 Staff Report (Attachment A)\nb. 7.12.22 Staff Report (Attachment B)\nc. Oaks Initiative Form (Attachment C)\nd. Levine Act Disclosure Form (Attachment D)

D. Award Request for Proposal No. 427 and Agreement to Insight Strategies for Leadership Training\nRecommended Action:\nStaff recommends that the City Council:\n1. Adopt a finding of categorical exemption pursuant to Section 15061(b)(3) of the California\nEnvironmental Quality Act (CEQA) Guidelines;\n2. Award RFP# 427 to Insight Strategies for coaching and leadership development training for\nthe Department of Transportation; and\n3. Authorize the City Manager to negotiate and execute an agreement with Insight\nStrategies, for an amount not to exceed $145,000 in fiscal year FY25-26.\na. Insight Strategies - OAKS\nb. Insight Strategies - LEVINE ACT

E. Approval of the Pier Corporation Fiscal Year 2025-26 Budget and Work Plan; Approval of Updates to\nPier Leasing Guidelines; and Authorization to Execute a Sixth Modification to Services Agreement\nbetween the City and Santa Monica Pier Corporation\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Approve the Santa Monica Pier Corporation Fiscal Year 2025-26 Budget and Work Plan;\n3. Approve Updates to Pier Leasing Guidelines: and\n4. Authorize the City Manager to execute a sixth modification to Services Agreement\nNo. 10101 between the City and the Santa Monica Pier Corporation.\na. SMPC Budget 2025-26\nb. FY2025-2026 Work Plan\nc. 2025_Pier Leasing Guidelines_Redline\nd. FY 2024-25 SMPC Budget and Work Plan Staff Rpt (Web Link)\ne. FY 2023-24 SMPC Budget and Workplan Staff Rpt (Web Link)\nf. FY 2022-23 SMPC Budget and Work Plan Staff Rpt (Web Link)\ng. FY 2021-22 SMPC Budget and Work Plan Staff Rpt (Web Link)\nh. FY 2020-21 SMPC Budget and Work Plan Staff Rpt (Web Link)\ni. 2015 Authorization of Services Agreement Staff Rpt (Web Link)

F. Authorization to Accept Urban Area Security Initiative (UASI) 2024 Grant for Homeland Security\nProjects\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Authorize the City Manager to accept a grant award in the amount of $2,498,772 from the\n2024 Urban Area Security Initiative (UASI) for homeland security projects in the Fire and\nPolice Departments;\n3. Authorize the City Manager to execute all necessary documents to accept the grant and\nany subsequent grant modifications; and\n4. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions\nsection of this report (requires 5 votes).

G. Award Contracts for Seismic Retrofit Program Engineering Reviews\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Award RFP# 437 to Degenkolb Engineers for seismic structural engineering services for\nthe Community Development Department;\n3. Authorize the City Manager to negotiate and execute agreements with Degenkolb\nEngineers, in an annual amount not to exceed $80,000 (for three years, with two\nadditional one-year renewal options in the amount of $80,000, on the same terms and\nconditions) for a total amount not to exceed $400,000 over a five-year period, with future\nyear funding contingent on Council budget approval;\n4. Award RFP# 437 to IDS Group for seismic structural engineering services for the\nCommunity Development Department;

A. Santa Monica Airport Conversion Project (SMACP) Preferred Scenarios Review\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the recommended actions herein do not constitute a project subject to\nthe California Environmental Quality Act (CEQA) and are exempt under CEQA Guidelines\nSections 15262, 15306, and 15062;\n2. Hold a study session to review and comment on the potential feasibility of the three\nplanning scenarios and review community feedback from the engagement activities; and\n3. Provide direction to staff on how to proceed with respect to Phase 3b, the development of\na Preferred Scenario, and the community engagement activities.\na. AttachmentA_3aEngagementDetail\nb. AttachmentB-LOIs\nc. AttachmentC_February 28, 2017 - Agenda 8C- Implement the Consent Decree and Resolution\n11026 (Web Link)\nd. AttachmentD_January 24, 2023 - Agenda 7B - Public Process to Determine the Future of the\nSanta Monica Airport (Web Link)\ne. AttachmentE_October 10, 2023 - Agenda 7A - Discussion on the Lottery-Selected Panel Process\nfor the Airport (Web Link)\nf. AttachmentF_December 19, 2023 - Agenda 11A - Award Request for Proposal and Enter into\nAgreement with Sasaki Associates, Inc. (Web Link)\ng. AttachmentG_January 28, 2025 - Agenda 7A - Santa Monica Airport Conversion Project (SMACP)\nGuiding Principles (Web Link)\nh. 6638_AttachmentH_HRA_Financials

B. Conference with labor negotiator - Gov. Code § 54957.6: agency designated representatives: Interim\nCity Manager Elaine Polachek, Human Resources Director Dana Brown, and Human Resources\nManager Sarah Rebensdorf; bargaining units: Municipal Employees Association (MEA) and Santa\nMonica Firefighters Local 1109 (Local 1109)\nNew Item Received. 7/03/2025

C. PUBLIC EMPLOYEE - Government Code Section 54957(b): Consider the evaluation of performance of\na public employee. Title: City Clerk\nNew Item Received. 7/03/2025\nCITY MANAGER REPORT\nTRAVEL ANNOUNCEMENT AND MAYOR'S HIGHLIGHT\n6. PUBLIC INPUT ON REMAINING AGENDA ITEMS\n7. STUDY SESSION