Santa Monica — 2025-10-14

A. Adoption of Resolution Establishing a Santa Monica Signature Events Category, Designating Santa\nMonica Signature Events, and Authorizing the Waiver of City Event Fees for Designated Signature\nEvents\nRecommended Action\nStaff recommends that the City Council\n1. Adopt a finding of no possibility of significant effects pursuant to Section 15061(b)(3) of the\nCalifornia Environmental Quality Act (CEQA) Guidelines;\n2. Adopt the attached Resolution Establishing a Santa Monica Signature Events Category,\nDesignating Santa Monica Signature Events, and Authorizing the Waiver of City Event\nFees for Designated Signature Events.\na. Resolution-Signature Events with Exhibits A and B

B. Review and Approval of Council Discretionary Funding Policy\nRecommended Action\nStaff recommends that the City Council:\n1. Consider reforms to the allocation and distribution of its discretionary funds;\n2. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions\nsection of this report (requires 5 votes).\na. Council Discretionary Funding History

A. Approval of 2025 Report on Water Quality and Public Health Goals\nRecommended Action\nStaff recommend that the City Council:\n1. Adopt a finding that the report provided herein is not a “project” subject to the California\nEnvironmental Quality Act (CEQA); and\n2. Hold a public hearing, receive public comments, and approve the attached 2025 City of\nSanta Monica Report on Water Quality Relative to the Public Health Goals.\na. Report on Water Quality Relative to PHGs Summary\nb. 2025 Report on Water Quality Relative to Public Health Goals\nc. 2025 Annual Water Quality Report

A. Proclamation: United Against Hate Week

B. Proclamation: Breast Cancer Awareness Month

C. Proclamation: Code Enforcement Week

D. Adoption of a Resolution Authorizing the Application for Grant Funds from the Federal Emergency\nManagement Agency’s Hazard Mitigation Grant Program for the Riviera Reservoir Seismic Retrofit\nProject\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Adopt the attached resolution authorizing the application for grant funds in the amount of\napproximately $8,209,000 from the Federal Emergency Management Agency for the\nRiviera Reservoir Seismic Retrofit Project in the Public Works Department – Water\nResources Division; and\n3. Authorize the City Manager to execute all necessary documents to apply for the grant,\naccept the grant, if awarded, and accept all grant renewals, if awarded.\na. August 22, 2023 Staff Report (Web Link)\nb. March 25, 2025 Staff Report (Web Link)\nc. June 10, 2025 Staff Report (Web Link)\nd. Resolution - FEMA HMGP

E. Adoption of a Resolution on the SB 1205 Annual Fire Inspection Report\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the report is not a “project” subject to the California Environmental\nQuality Act (CEQA); and\n2. Adopt a resolution acknowledging receipt of a report on the status of state-mandated\nannual fire inspections in the City of Santa Monica pursuant to California Health and\nSafety Code Section 13146.4.\na. RESO-Fire-Annual Fire Inspection Report 10.14.2025

F. Award RFP #436 for Bus Stop Real-Time Signs to Papercast North America\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt findings of categorical exemptions pursuant to Section 15301, Section 15302,\nSection 15303, and Section 15311 of the California Environmental Quality Act (CEQA)\nGuidelines\n2. Award RFP# 436 to Papercast North America, a Florida-based company, for the\nmanufacture and installation of bus stop real-time information digital signs and lighting\nunits\n3. Authorize the City Manager to negotiate and execute an agreement with Papercast North\nAmerica, in an amount not to exceed $1,333,550 (including a $66,677 contingency) for\nfive (5) years for a total amount not to exceed $1,400,227 over a five-year period, with\nfuture year funding contingent on Council budget approval.\n4. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions\nsection of this report (requires 5 votes).\na. OAKS_INITIATIVE_FORM - Papercast North America - 8-22-2025\nb. FY25-26_Living_Wage_Certification_Fillable_6-3-25_-_SIGNED\nc. Levine_Act_Disclosure_Form_-_PAPERCAST_NORTH_AMERICA_-_SIGNED

G. Approval of Change Orders with Life-Assist, Inc. and Henry Schein to Increase Total Amounts for\nPurchase Orders for Medical Supplies for the Fire Department\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines;\n2. Authorize the Procurement Manager to issue a change order to purchase order\n#22600660 in the amount of $35,000 with Life-Assist, Inc. for medical supplies and\nequipment for the Fire Department. This would result in a revised purchase order total\nnot to exceed $117,000, with future year funding contingent on Council budget approval;\nand\n3. Authorize the Procurement Manager to issue a change order to purchase order\n#22600661 in the amount of $45,000 with Henry Schein for medical supplies and\nequipment for the Fire Department. This would result in a revised purchase order total\nnot to exceed $135,000, with future year funding contingent on Council budget approval.\na. LIFE-ASSIST-OAKS exp. 02-26-26\nb. LIFE-ASSIST-LEVINE exp. 02-26-26\nc. HENRY SCHEIN - LEVINE exp. 05-12-26

H. Adoption of Affordable Housing Production Program Fee Resolutions\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt the attached Resolution increasing the Affordable Housing Unit Base Fee by 2.7\npercent for new market-rate apartments and condominiums (Attachment A).\n2. Adopt the attached Resolution increasing the Affordable Housing Unit Development Cost\nby 2.7 percent (Attachment B).\n3.\nAdopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\na. Affordable Unit Fees Resolution\nb. Affordable Development Cost\nc. August 12, 2025 Staff Report (Web Link)\nd. Proposed FY 2025-26 Annual Automatic Adjustment for the Affordable Housing Unit Base Fee\ne. Proposed FY 2025-26 Annual Automatic Adjustment for the Affordable Housing Unit Development\nCost\nf. AHPP Administrative Guidelines\ng. October 8, 2024 Staff Report (Web Link)\nh. June 13, 2006 Staff Report (Web Link)\ni. July 21, 1998 Staff Report (Web Link)

I. Award RFP #447 to Leone Solutions Group for Marketing and Communications Services for the\nDepartment of Transportation\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant environmental effects pursuant to Section\n15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act\n(CEQA) Guidelines.\n2. Award RFP# 447 to Leone Solutions Group, a Los Angeles-based firm, to provide asneeded graphic design, marketing, and communications services for the Department of\nTransportation, and;\n3. Authorize the City Manager to negotiate and execute a two-year agreement with Leone\nSolutions Group, with up to three one-year renewal options at the City’s sole discretion,\nfor a total amount not to exceed $416,665 over five years, with future year funding\ncontingent on Council budget approval.\na. LSG_FY25-26_Living_Wage_Certification.pdf\nb. LSG_Levine_Act_Disclosure_Form.pdf\nc. LSG_Oaks_Initiative_Form.pdf

J. Approval of Professional Services Agreement with P&A Administrative Services, Inc. for\nAdministration Services to Support City Employee and Retiree Benefit Plans\nRecommended Action\nStaff recommends that the City Council\n1. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) of the California\nEnvironmental Quality Act (CEQA) Guidelines;\n2. Award RFP to P&A Administrative Services, Inc. for the administration of the City’s\nFlexible Spending Account, Dependent Care Account, Section 125 Cafeteria Plan,\nCOBRA, and Retiree Billing for the Human Resources Department;\n3. Authorize the City Manager to negotiate and execute a professional services agreement\nwith P&A Administrative Services, Inc. in the amount not to exceed $230,000 (including a\n15% contingency) for a total amount of $230,000 over a five-year period, with two oneyear renewal options with future year funding contingent on Council budget approval.\na. Oaks Initiative 2024-25- Expires 12-8-25\nb. CSM P&A FY25-26 Living Wage Certification_Fillable_$21.01\nc. 2018-12-18 City Council - Public Minutes-1184\nd. PA Levine Act 2025

K. Adoption of a Resolution Establishing the 2026 Council Meeting Dates\nRecommended Action\nStaff recommends that the City Council:\n1.\nAdopt the attached resolution establishing the 2026 Council regular meeting\ncalendar; and\n2.\nAdopt a finding that the resolution is not a project subject to the California\nEnvironmental Quality Act (CEQA) Guidelines.\na. Reso_2026 meeting schedule

L. Approval of Ninth Contract Modification with Carahsoft/Granicus for Electronic Agenda Management\nServices\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines; and\n2. Authorize the City Manager to negotiate and execute a ninth modification to Agreement\n9784 (CCS) in the amount of $41,740 with Carahsoft/Granicus for an agenda\nmanagement software system for the Records and Election Services Department. This\nwill result in a 14-year amended agreement with a new total amount not to exceed\n$324,290 budget approval.\na. Contract 9784, Original\nb. Eighth Modification to Agreement #9784\nc. Levine Act Form\nd. Updated Oaks Initiative Form

M. Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section\n4.04.155 and Adding Section 4.04.405 to Provide Private Remedies When a Dog Maintained in\nViolation of the Leash Law Bites Another Animal or Person, and to Require Dog Owners to Share\nInformation After Dog Bites Causing Injury to Persons or Animals\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\na. ORD-Animals SMMC 4.04.155 and 4.04.405 2d

N. Second Reading and Adoption of an Ordinance to Adopt the 2025 California Building, Residential,\nElectrical, Energy, Mechanical, Plumbing, Fire, Green Building, Wildland-Urban Interface, Historical,\nand Existing Building Standards Codes and Local Amendments to the 2025 California Building\nStandards Code\nRecommended Action\nStaff recommends that the City Council adopt the attached Ordinance.\na. ORD-Building Code Local Amendments 2d