Stanton — 2024-07-09

12A. ADOPT THE 2024 SEWER MASTER PLAN UPDATE AND APPROVE THE SEWER\nSYSTEM MANAGEMENT PLAN UPDATE\nA Sewer Master Plan assesses the capacity and condition of the City’s sewer collection\nsystem incorporating updated housing element information and provides\nrecommendations to address deficiencies. It is a valuable planning tool for the City’s\nCapital Improvement Program and managing the sewer system for future development.\nFurthermore, the City’s General Waste Discharge Requirements Order No. 2006-003\nmandates the development and implementation of a Sewer System Management Plan.\nRECOMMENDED ACTION:\n1. City Council declare this action to be categorically exempt under the California\nEnvironmental Quality Act, Section 15378(b)(5) (Organizational or administrative\nactivities of governments that will not result in direct or indirect physical changes in\nthe environment); and\n2. Adopt the 2024 Sewer Master Plan Update.

12B. SECOND AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT,\nAPPROPRIATION OF FUNDS, RESOLUTION REGARDING AMENDMENT TO\nSALARY RATES, AND APPROPRIATION OF FUNDS\nFor consideration is the Second Amendment to the Employment Agreement between the\nCity and Hannah Shin-Heydorn regarding the position of City Manager. If the amendment\nis approved, then the City Council should accordingly approve an appropriation of\n$22,505 and the City’s salary rates resolution should also be amended.\nRECOMMENDED ACTION:\n1. City Council declare that the project is exempt from the California Environmental\nQuality Act (“CEQA”) under Section 15378(b)(2) - continuing administrative or\nmaintenance activities, such as purchase of supplies, personnel-related actions,\ngeneral policy, and procedures making, and\n2. Authorize the Mayor to approve and execute the Second Amendment to Employment\nAgreement with Hannah Shin-Heydorn; and\n3. Appropriate $19,130 from the General Fund (#101) available fund balance and $3,375\nfrom the Housing Authority Fund (#285) available fund balance for Fiscal Year\n2024/25; and\nJuly 9, 2024\n4. Adopt Resolution No. 2024-27 amending the Salary Rates, entitled:\n“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STANTON,\nCALIFORNIA, REGARDING EMPLOYEE BENEFITS AND SALARY\nRATES FOR ALL CLASSES OF EMPLOYMENT.”

12C. AN URGENCY INTERIM ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nSTANTON ESTABLISHING A TEMPORARY MORATORIUM UNDER GOVERNMENT\nCODE SECTIONS 36937 AND 65858 ON THE ESTABLISHMENT OF NEW MEDICAL\nSERVICES UNDER MUNICIPAL CODE SECTION 20.400.200; AND DETERMINING\nTHE ACTION TO BE EXEMPT FROM CEQA\nThe City of Stanton (“City”) has received inquiries about establishing new medical-\nservices uses under section 20.400.200 of the municipal code. These are facilities or\nclinics that operate outpatient treatment and counseling centers that, in addition to\ncounseling, treat individuals with substance abuse disorder by employing medicines that\neliminate drug cravings and withdrawal symptoms typically experienced when individuals\nwith various substance dependence stop using their substance of abuse. While these\nuses provide a valuable service to the community, they can be associated with negative\nimpacts on the vulnerable populations that they serve if not property regulated. The City\nCouncil is asked to consider an interim urgency ordinance to temporarily prohibit the\nestablishment of new medical-service uses under section 20.400.200 and the expansion,\nenlargement, or alteration of these uses that already exist in the City. The interim urgency\nordinance is intended to provide the City with time to study the impacts of these\nestablishments and to develop appropriate new regulations.\nRECOMMENDED ACTION:\n1. City Council find that adoption of the proposed urgency ordinance is:\na. Not a “project” within the meaning of Section 15378 of the State of California\nEnvironmental Quality Act (“CEQA”) Guidelines (Title 14 of the California Code of\nRegulations) because it has no potential for resulting in physical change in the\nenvironment, directly or indirectly; and\nb. Exempt from the requirements of CEQA under Section 15061(b)(3) of the CEQA\nGuidelines, as it can be seen with certainty that there is no possibility that the\nactivity in question may have a significant effect on the environment.\n2. Adopt Urgency Ordinance No. 1145, entitled:\n“AN URGENCY INTERIM ORDINANCE OF THE CITY COUNCIL OF THE\nCITY OF STANTON ESTABLISHING A TEMPORARY MORATORIUM\nUNDER GOVERNMENT CODE SECTIONS 36937 AND 65858 ON THE\nESTABLISHMENT OF NEW MEDICAL SERVICES UNDER MUNICIPAL\nCODE SECTION 20.400.200; AND DETERMINING THE ACTION TO BE\nEXEMPT FROM CEQA.”\nJuly 9, 2024

15A. COMMITTEE REPORTS/ COUNCIL/AGENCY/AUTHORITY ANNOUNCEMENTS\nAt this time Council/Agency/Authority Members may report on items not specifically\ndescribed on the agenda which are of interest to the community provided no discussion\nor action may be taken except to provide staff direction to report back or to place the item\non a future agenda.

15B. COUNCIL/AGENCY/AUTHORITY INITIATED ITEMS FOR A FUTURE MEETING\nAt this time Council/Agency/Authority Members may place an item on a future agenda.

15C. COUNCIL/AGENCY/AUTHORITY INITIATED ITEMS FOR A FUTURE STUDY\nSESSION\nAt this time Council/Agency/Authority Members may place an item on a future study\nsession agenda.\nCurrently Scheduled: None.\nJuly 9, 2024

15D. CITY COUNCIL INITIATED ITEM — DISCUSSION REGARDING REQUEST TO\nPROCEED WITH A NON-DISCLOSURE AGREEMENT WITH THE ORANGE COUNTY\nPOWER AUTHORITY (OCPA)\nAt the June 25, 2024, City Council meeting, Council Member Van requested that this item\nbe agendized for discussion. Council Member Van is requesting to discuss proceeding\nwith a non-disclosure agreement (NDA) with the Orange County Power Authority to conduct\na feasibility study at no cost to the City, no use of staff time, and no commitment to join.\nRECOMMENDED ACTION:\nCity Council provide direction to staff.

17A. ORANGE COUNTY FIRE AUTHORITY\nAt this time the Orange County Fire Authority will provide the City Council with an update\non their current operations.

4A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION\nSignificant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)\nNumber of Potential Cases: 1

4B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nPursuant to Government Code Section 54957\nTitle: City Attorney

4C. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION\nPursuant to Government Code section 54956.9(d)(1)\nNumber of cases: 1\nCase Name: Tina Pacific Residents Association, et al. v. City of Stanton\nCase Number: 30-2023-01316300-CU-WM-CXC\nJuly 9, 2024

9B. APPROVAL OF WARRANTS\nCity Council approve demand warrants dated May 31, 2024 – June 13, 2024, in the amount\nof $3,837,676.15.

9D. MAY 2024 INVESTMENT REPORT\nThe Investment Report as of May 31, 2024, has been prepared in accordance with the\nCity’s Investment Policy and California Government Code Section 53646.\nRECOMMENDED ACTION:\n1. City Council find that this item is not subject to California Environmental Quality Act\n(“CEQA”) pursuant to Sections 15378(b)(5) (Organizational or administrative activities\nof governments that will not result in direct or indirect physical changes in the\nenvironment); and\n2. Receive and file the Investment Report for the month of May 2024.

9E. MAY 2024 INVESTMENT REPORT (SUCCESSOR AGENCY)\nThe Investment Report as of May 31, 2024, has been prepared in accordance with the\nCity’s Investment Policy and California Government Code Section 53646.\nRECOMMENDED ACTION:\n1. Successor Agency find that this item is not subject to California Environmental Quality\nAct (“CEQA”) pursuant to Sections 15378(b)(5) (Organizational or administrative\nactivities of governments that will not result in direct or indirect physical changes in\nthe environment); and\n2. Receive and file the Investment Report for the month of May 2024.

9F. MAY 2024 GENERAL FUND REVENUE AND EXPENDITURE REPORT; HOUSING\nAUTHORITY REVENUE AND EXPENDITURE REPORT; STATUS OF CAPITAL\nIMPROVEMENT PROGRAM; AUTHORIZE PAYMENT TO BEN’S ASPHALT, AND\nAPPROPRIATION OF FUNDS FOR FISCAL YEAR 2023/24 OPERATING BUDGET\nThe Revenue and Expenditure Report for the month ended May 31, 2024, has been\nprovided to the City Manager in accordance with Stanton Municipal Code Section\n2.20.080 (D) and is being provided to City Council. This report includes information for\nboth the City’s General Fund and the Housing Authority Fund.\nIn addition, staff is requesting ratification of the payment to Ben’s Asphalt, Inc. for\nemergency work performed on Lampson Avenue. This expenditure can be funded by the\nCity’s Gas Tax Fund (#211) because it is related to street maintenance. The amount of\nthe invoice is $55,801.40, which is not included in the City’s Fiscal Year 2023/24\nOperating Budget. As a result, staff is requesting City Council approval to appropriate\nfunds from the Gas Tax Fund’s available fund balance.\nJuly 9, 2024\nRECOMMENDED ACTION:\n1. City Council find that this item is not subject to California Environmental Quality Act\n(“CEQA”) pursuant to Sections 15378(b)(5) (Organizational or administrative activities\nof governments that will not result in direct or indirect physical changes in the\nenvironment); and\n2. Receive and file the General Fund and Housing Authority Fund May 2024 Revenue\nand Expenditure Reports and Status of Capital Improvement Projects for the month\nended May 31, 2024; and\n3. Waive competitive bidding requirements in the City’s purchasing policy; and\n4. Ratify the payment to Ben’s Asphalt, Inc. in the amount of $55,801.40 for emergency\nwork performed on Lampson Avenue; and\n5. Approve an appropriation of $55,801 from the Gas Tax Fund’s (#211) available fund\nbalance to fund the emergency work completed on Lampson Avenue.

9G. ACCEPTANCE OF THE STANTON CENTRAL PARK SHADE STRUCTURE\nINSTALLATION PROJECT\nThe Stanton Central Park Shade Structure Installation Project consisting of installing a\nsingle-post shade structure and all appurtenant work at Stanton Central Park is now\ncomplete. The final construction cost for the project was $42,950, the contract award\namount. The City Engineer, in his judgment, certifies that the work was satisfactorily\ncompleted as of June 26, 2024, and recommends that the City Council accept the\ncompleted work performed on this project.\nRECOMMENDED ACTION:\n1. City Council declare this project categorically exempt under the California\nEnvironmental Quality Act, Class 1, and 15301 as a minor exterior alteration of an\nexisting public facility and Class 3, Section 15303 as construction of an accessory\nstructure; and\n2. Accept the completion of improvements for the Stanton Central Park Shade Structure\nInstallation Project, as certified by the City Engineer, and affix the date of June 26,\n2024 as the date of completion of all work on this project; and\n3. Approve the final construction contract amount of $42,950 with R.E. Schultz, Inc.; and\n4. Direct the City Clerk within ten (10) days from the date of acceptance to file the Notice\nof Completion (Attachment) with the County Clerk-Recorder of the County of Orange;\nand\nJuly 9, 2024\n5. Direct City staff, after thirty-five (35) days has elapsed from the filing of the “Notice of\nCompletion” with the County Clerk-Recorder, to make the retention payment to R.E.\nSchultz, Inc. in the amount of $2,147.50.

9H. APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT\nWITH PACIFIC ADVANCED CIVIL ENGINEERING, INC.\nAt the City Council meeting of December 12, 2023, a contract valued at $539,870 was\nawarded to Pacific Advanced Civil Engineering, Inc. (PACE) to update the Storm Drain\nMaster Plan. Due to PACE’s familiarity with storm drain and sewer systems, they were\nchosen to review the plans for the Orco Block project by Stanton Land, LLC (Task Code\nNo. 2024-709). The proposed First Amendment presented for the Council’s consideration\nincreases the not-to-exceed contract amount to $574,670, the $34,800 increase is a pass-\nthrough cost covered by Stanton Land, LLC for plan review services.\nRECOMMENDED ACTION:\n1. City Council find that the recommended actions are exempt from CEQA per\nSection15378(b)(5) [Project does not include]: organizational or administrative\nactivities of governments that will not result in direct or indirect physical changes in\nthe environment; and\n2. Approve the First Amendment to the Professional Services Agreement with Pacific\nAdvanced Civil Engineering, Inc. and allow the City Attorney to make minor edits as\nnecessary prior to the execution of the Amendment; and\n3. Authorize the City Manager to execute the First Amendment to the Professional\nAgreement with Pacific Advanced Civil Engineering, Inc.

9I. AWARD A PROFESSIONAL SERVICES AGREEMENT TO PBS ENGINEERS, INC.\nFOR ENGINEERING AND DESIGN SERVICES FOR HEATING, VENTILATION, AND\nAIR CONDITIONING (HVAC) REPLACEMENT OF THE COMMUNITY CENTER\nIMPROVEMENTS PROJECT\nThe Community Center/City Hall building HVAC system has exceeded its useful life and\nrequires frequent repairs and temporary fixes due to the age of the system. City staff\nissued a Request for Proposals (RFP) soliciting engineering and design services to\nreplace the existing HVAC units in the Community Center/City Hall. After completing the\nRFP process, staff recommends awarding a contract to PBS Engineers, Inc. in the\namount of $128,000.\nJuly 9, 2024\nRECOMMENDED ACTION:\n1. City Council declare this project to be categorically exempt under the California\nEnvironmental Quality Act, Class 1, Section 15301(b) as operation, repair, and\nmaintenance of existing publicly owned utilities; and\n2. Award a professional services agreement to PBS Engineers, Inc. for Engineering and\nDesign Services for HVAC Replacement of the Community Center Improvements\nProject in the amount of $128,000; and\n3. Authorize the City Manager to bind the City of Stanton and PBS Engineers, Inc. in a\ncontract to provide the services; and\n4. Authorize the City Manager to approve a contract contingency, not to exceed ten\npercent of the contract amount, of $12,800.

9J. PROFESSIONAL SERVICES AGREEMENT WITH MATRIX AUDIO VISUAL DESIGNS,\nINC. FOR COUNCIL CHAMBER AUDIO SYSTEM RENOVATION SERVICES\nThe City Council will consider entering into a Professional Services Agreement with Matrix\nAudio Visual Designs, Inc. (Matrix) for the Council Chamber Audio System Renovation\nproject.\nRECOMMENDED ACTION:\n1. City Council find that this item is not subject to California Environmental Quality Act\n(“CEQA”) pursuant to Sections 15378(b)(5)(Organizational or administrative activities\nof governments that will not result in direct or indirect physical changes in the\nenvironment); and\n2. Authorize the City Manager to enter into a Professional Services Agreement between\nthe City and Matrix Audio Visual Designs, Inc. for audio system renovation services in\nthe Council Chamber in the amount of $78,184.30 for a term of one year with two\nadditional one-year extensions; and\n3. Authorize the City Manager to approve change orders as needed and determined by\nCity staff, for any contingencies up to $5,000, increasing the total authorized\ncompensation for this agreement to a potential maximums of $83,184.30.\nEND OF CONSENT CALENDAR