Upland — 2023-08-14

a. AWARD OF BID FOR ARROW HIGHWAY PAVEMENT REHABILITATION AND UTILITY\nIMPROVEMENTS (BID No. 2023-07)\nCEQA: Determined to be Exempt. The City filed the Notice of Exemption with the County of\nSan Bernardino on October 4, 2022.\nRecommended Action:\nApprove the Plans and Specifications for the Arrow Highway Pavement Rehabilitation and\nUtility Improvement Project; award the construction contract to All American Asphalt in the\namount of $9,821,800; and authorize a construction contingency in the amount of $1,378,200,\nfor a total amount of $11,200,000. It is further recommended that the City Council transfer\n$1,559,120 from the Infrastructure Improvement Reserve to the General Capital Project Fund\nand appropriate the funds to be used towards the project. (Staff Person: Braden Yu)

b. CONSIDER ADOPTING A RESOLUTION APPROVING THE LAST AND FINAL\nRECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR FISCAL YEARS 2024/25\nTHROUGH 2036/37\nCEQA: Determine to be Exempt\nRecommended Action:\nThe Successor Agency Board adopt a Resolution approving a Last and Final Recognized\nObligation Payment Schedule (ROPS) covering Fiscal Years 2024/25 to 2036/37, and\nauthorize staff to submit the Last and Final ROPS to the San Bernardino Countywide Oversight\nBoard (“Countywide Oversight Board”) for approval and to the California State Department of\nFinance for their review. (Staff Person: Robert Dalquest)

a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\n(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)\nCase Name: Diadra Hobson v. City of Upland\nSan Bernardino County Superior Court of California Case No. CIVSB2131752

b. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: 650 Diamond Court, Upland (APN: 1046-351-12-0000)\nCity Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest,\nand Housing Manager Diane Cotto\nNegotiating Party: Eusebio Leon, Leon Family Trust\nUnder Negotiation: Price and Terms

b. CONSIDER ACCEPTANCE OF THE 2018 JUSTICE ASSISTANCE GRANT\nCEQA: Not a Project.\nRecommended Action:\nAccept the City's share of the 2018 Justice Assistance Grant (JAG) award in the amount of\n$15,270 from the Department of Justice, Bureau of Justice Assistance; approve the\nexpenditure plan; direct Finance to allocate the grant funds to fund 219; and authorize the City\nManager to execute any and all documents necessary to implement the grant. (Staff Person:\nMarcelo Blanco)

c. CONSIDER ACCEPTANCE OF THE 2019 JUSTICE ASSISTANCE GRANT AND\nAPPROPRIATE THE FUNDS\nCEQA: Not a Project.\nRecommended Action:\nAccept the City's share of the 2019 Justice Assistance Grant (JAG) award in the amount of\n$15,732 from the Department of Justice, Bureau of Justice Assistance; approve the\nexpenditure plan, direct Finance to allocate the grant funds to fund 219; and authorize the City\nManager to execute any and all documents necessary to implement the grant. (Staff Person:\nMarcelo Blanco)

d. CONSIDER ACCEPTANCE OF THE 2021 JUSTICE ASSISTANCE GRANT AND\nAPPROPRIATE THE FUNDING\nCEQA: Not a Project.\nRecommended Action:\nAccept the City's share of the 2021 Justice Assistance Grant award in the amount of $19,513\nfrom the Department of Justice, Bureau of Justice Assistance; approve the expenditure plan;\ndirect Finance to allocate the grant funds to fund 219; and authorize the City Manager to\nexecute any and all documents necessary to implement the grant. (Staff Person: Marcelo\nBlanco)

e. CONSIDER APPROVAL OF A PROFESSIONAL MAINTENANCE AGREEMENT FOR ON-\nCALL ASPHALT PAVEMENT REPAIRS\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301 (c) (Existing Facilities), of the CEQA guidelines.\nRecommended Action:\nApprove an On-Call Asphalt Pavement Repairs Agreement with Hardy & Harper, Inc. in the\namount of $300,000 annually, for a total contract amount not-to-exceed $900,000; and\nauthorize the City Manager to execute the agreement. (Staff Person: Braden Yu)

f. CONSIDER APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH ADVANTEC, INC.\nCEQA: Not a Project.\nRecommended Action:\nApprove the first amendment with ADVANTEC Consulting Engineers, Inc., increasing the\nannual contract amount by $50,000 for a total annual amount of $150,000. (Staff Person:\nBraden Yu)

g. CONSIDER APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH HR GREEN PACIFIC, INC.\nCEQA: Not a Project.\nRecommended Action:\nApprove the first amendment with HR Green Pacific, Inc. for development plan, map review\nservices, and staff augmentation to increase the contract amount for FY 2022-23 in the amount\nof $35,000 for a total contract amount for FY 2022-23 of $95,000; and reduce the contract\namount for FY 2023-24 in the amount of $35,000 for a total FY 2023-24 contract amount of\n$25,000. (Staff Person: Braden Yu)

h. CONSIDERATION OF WATER SHORTAGE CONTINGENCY PLAN LEVEL\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution setting the Water Shortage Contingency Plan to Level 1. (Staff Person:\nBraden Yu)

i. CONSIDER APPROVAL OF AN AMENDMENT TO A PROFESSIONAL SERVICES\nAGREEMENT FOR METROLINK SECURITY SERVICES\nCEQA: Not a Project.\nRecommended Action:\nApprove amendment No. 1 to the Professional Services Agreement between the City of Upland\nand American Global Security, Inc. for Metrolink Station Security Guard Services; extending\nthe agreement for an additional one (1) year; increase the contract amount by $153,342.70 for\na total contract amount of $423,952.70; approving an additional allocation of $13,342.70 under\naccount number 101-5413-5253-54130; and authorizing the City Manager to execute any and\nall necessary and related documents to implement the amendment. (Staff Person: Braden Yu)

j. MEASURE I CAPITAL IMPROVEMENT PLANS AND CAPITAL PROJECT NEEDS ANALYSIS\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution approving the Measure I Five-Year Capital Improvement Plan for Fiscal\nYears 2023/2024 through 2027/2028, and adopt a Resolution approving the Measure I Five-\nYear Capital Project Needs Analysis for Fiscal Years 2024/2025 through 2028/2029. (Staff\nPerson: Braden Yu)

k. CONSIDER ACCEPTANCE OF THE NOTICE OF COMPLETION FOR PROJECT NO. 70003\nAND 70009, CITYWIDE STRIPING REPLACEMENT\nCEQA: Determined to be Exempt. The City filed the Notice of Exemption with the County of\nSan Bernardino on June 29, 2022.\nRecommended Action:\nAccept the work; authorize the City Manager or designee to record the Notice of Completion;\nand to reduce the Faithful Performance Bond to 10% for Project No. 70003 and 70009,\nCitywide Striping Replacement. (Staff Person: Braden Yu)

l. ADOPT A RESOLUTION AMENDING THE SALARY SCHEDULE FOR PART-TIME\nEMPLOYEES\nCEQA: Not a Project\nRecommended Action:\nAdopt a Resolution amending the Salary Schedule for part-time employees. (Staff Person:\nStephen Parker)

m. CONSIDER APPROVAL OF A CONTRACT WITH ANTHESIS FOR CUSTODIAL SERVICES\nAT RECREATION AND COMMUNITY SERVICES FACILITIES\nCEQA: Not a Project\nRecommended Action:\nApprove an agreement with Anthesis for custodial services at the Recreation and Community\nServices facilities through June 30, 2026 with three additional one-year terms; authorize the\nCity Manager to execute the agreement; and authorize a budget transfer of $75,000. (Staff\nPerson: Stephen Parker)

n. AUTHORIZE THE CITY MANAGER TO JOIN THE CALIFORNIA DEPARTMENT OF\nTECHNOLOGY’S CONTRACT FOR MICROSOFT LICENSES AND APPROVE A PURCHASE\nORDER\nCEQA: Not a Project\nRecommended Action:\nAuthorize the City Manager to join the California Department of Technology’s (CDT)\ncooperative agreement (Contract 9-19-70-0012A) with Crayon Software Experts, LLC for\nMicrosoft 365 licenses for a 3-year period, and approve a purchase order with Crayon and\nMicrosoft for FY 2023/24. (Staff Person: Stephen Parker)

o. APPROVE AN AGREEMENT WITH COMPLETE PAPERLESS SOLUTIONS FOR A\nCITYWIDE DOCUMENT SCANNING PROJECT\nCEQA: Not a Project\nRecommended Action:\nApprove a professional services agreement with Complete Paperless Solutions (CPS) for a\ncitywide document scanning project with a not to exceed of $350,000 by piggybacking on a\ncompetitively bid agreement negotiated by the City of Wildomar, and authorize the City\nManager to execute the agreement. (Staff Person: Stephen Parker)

p. CONSIDER RESOLUTION AUTHORIZING THE TRANSFER OF ADMINISTRATION OF THE\nCITY’S SECTION 115 TRUSTS\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution approving the adoption of the Multiple Employee OPEB/Pension 115 Trust\nAdministered by Shuster Advisory Group, LLC. (Staff Person: Stephen Parker)

q. WARRANT AND PAYROLL REGISTER FOR JULY 2023\nCEQA: Not a Project.\nRecommended Action:\nApprove July warrant registers (check numbers 44217-44515) and direct disbursements\ntotaling $17,476,876.97 and payroll. (Staff Person: Stephen Parker)

r. ACCEPTANCE OF BOARD OF SUPERVISORS DISCRETIONARY FUND ALLOCATION\nFROM SUPERVISORS ARMENDAREZ AND HAGMAN FOR BALDY VIEW DOG PARK\nCEQA: Determine to be Exempt\nRecommended Action:\nAccept $1,000,000 in funding from the County of San Bernardino through Supervisors\nArmendarez’s and Hagman’s allocations of the Board of Supervisors Discretionary Fund –\nDistrict Specific Priorities Program for upgrades to the Baldy View Dog Park, and authorize the\nCity Manager to execute the agreement. (Staff Person: Stephen Parker)

s. CONSIDER ACCEPTANCE OF BOARD OF SUPERVISORS DISCRETIONARY FUND\nALLOCATION FROM SUPERVISORS ARMENDAREZ AND HAGMAN FOR DOWNTOWN\nCAMERA PROJECT\nCEQA: Not a Project\nRecommended Action:\nAccept $500,000 in funding from the County of San Bernardino through Supervisors\nArmendarez’s and Hagman’s allocations of the Board of Supervisors Discretionary Fund –\nDistrict Specific Priorities Program for a downtown camera project; and authorize the City\nManager to execute the agreement. (Staff Person: Stephen Parker)

t. CONSIDER APPROVAL OF AN AMENDMENT TO THE LEGAL SERVICES AGREEMENT\nWITH RICHARDS, WATSON AND GERSHON FOR TWO REIMBURSABLE MATTERS\nCEQA: Not a Project\nRecommended Action:\nApprove an amendment to the legal services agreement with Richards, Watson and Gershon\nfor two reimbursable matters. (Staff Person: Stephen Parker)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. FINANCE COMMITTEE MEETING, JULY 26, 2023\nThe Committee Chair will report on the meeting. This is an information item only.

a. CONSIDER APPROVAL OF THE EXPENDITURE OF QUIMBY FEES OUTSIDE A\nNEIGHBORHOOD WHERE THE FEES WERE COLLECTED TO UPGRADE RESTROOMS IN\nCITY PARKS\nCEQA: Determine the project is Categorically Exempt from the California Environmental\nQuality Act (CEQA) pursuant to Article 19, Section 15301, Existing Facilities, Class 1 of the\nCEQA Guidelines, since the proposed project does not include any expansion of the existing\nsite, and includes repairs, maintenance, improvements, and minor alterations to the existing\nparks. Further, if the activity is deemed a project, it would be exempt pursuant to Section\n15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nThe City Council will conduct a public hearing to consider approving the expenditure of\n$115,000 in Quimby Fees outside a neighborhood where the fees were collected for restroom\nupgrades at Baldy View Park and Sierra Vista Park and approve a budget amendment. (Staff\nPerson: Stephen Parker)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Adopt a Resolution approving the expenditure of $115,000 in Quimby Fees outside a\nneighborhood where the fees were collected for restroom upgrades at Baldy View\nPark (located on 11th Street between Mountain and San Antonio Avenues) and Sierra\nVista Park (located on 15 th Street between 2nd and Campus Avenues), pursuant to\nSection 66477 of the California Government Code; and approve a budget amendment\nin the amount of $87,500 for overall restroom upgrades in City parks.

b. CONSIDER APPROVAL OF A RESOLUTION ADOPTING THE MASTER FEE SCHEDULE\nCEQA: Not a Project\nRecommended Action:\nThe City Council will conduct a public hearing to consider adopting the Master Fee Schedule\namending citywide fees. (Staff Person: Stephen Parker)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Approve a Resolution adopting the Master Fee Schedule and amending citywide fees\nto cover the cost of services.

c. CONSIDER APPROVAL OF AN AMENDMENT TO THE PERMANENT LOCAL HOUSING\nALLOCATION FIVE YEAR PLAN GRANT\nCEQA: Determined to be Exempt.\nRecommended Action:\nThe City Council will conduct a public hearing to consider an amendment to the Permanent\nHousing Allocatin Five Year Plan. (Staff Person: Robert Dalquest)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Adopt a Resolution approving an Amendment to the City of Upland’s Permanent\nLocal Housing Allocation (PLHA) grant; and authorize the City Manager to execute all\nnecessary and related documents to the PLHA.

d. CONSIDER APPROVAL OF THE 2023 WEED ABATEMENT PROGRAM - COUNTY SPECIAL\nASSESSMENT LIST\nCEQA: Not a Project.\nRecommended Action:\nThe City Council will conduct a public hearing to consider approval of the Weed Abatement\nAssessment list. (Staff Person: Robert Dalquest)\n1. Staff Presentation\n2. Hold Public Hearing\n3. Close Public Hearing\n4. Approve the 2023 Weed Abatement Program County Special Assessment List and\nauthorize staff to submit the list to the San Bernardino County Tax Assessors Office.