West Covina — 2023-09-05

1) CONSIDERATION OF APPROVAL OF THE AUGUST 15, 2023, CITY\nCOUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE\nAUGUST 15, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION\nMEETING MINUTES.\nConsideration of Approval of the August 15, 2023, City Council/Successor Agency Regular\nSession Meeting Minutes and the August 15, 2023, City Council/Successor Agency Regular\nClosed Session Meeting Minutes.\nORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the\nagenda and authorize the approval of each ordinance by title only.

10) CONSIDERATION OF AWARD OF BID FOR POLICE DEPARTMENT BODY-WORN AND\nIN-CAR CAMERA SYSTEM\nIt is recommended that the City Council take the following actions:\n1. Award Request for Proposals (RFP) No. 31-010 to Axon Enterprise, Inc. for the Police\nDepartment body-worn cameras, in-car cameras, and digital evidence management\nsystem; and\n2. Authorize the Acting City Manager to negotiate and execute a Master Services and\nPurchasing Agreement and related documents with Axon Enterprise, Inc., in an amount\nnot exceeding $1,510,069.55 over five years, in such final form as approved by the City\nAttorney.\nPUBLIC SERVICES

11) CONSIDERATION OF AWARD OF REQUEST FOR PROPOSALS NO. 61-021 FOR\n11) CONSIDERATION OF AWARD OF REQUEST FOR PROPOSALS NO. 61-021 FOR\nLANDSCAPE AND MAINTENANCE SERVICES FOR LANDSCAPE MAINTENANCE\nDISTRICTS AND SPORTSPLEX COASTAL SAGE AND SCRUB AREAS\nIt is recommended that the City Council authorize the Acting City Manager to take the following\nactions:\n1. Terminate existing agreement with Merchants Landscape Services, Inc. expiring\nDecember 31, 2023.\n2. Award contract for Request for Proposal (RFP) No. 06-021 to Merchants Landscape\nServices, Inc. (Merchants) for landscape and maintenance of landscape maintenance\ndistricts and Sportsplex Coastal Sage and Scrub areas.\n3. Authorize the Acting City Manager to negotiate and execute an agreement, in such final\nform as approved by the City Attorney, with Merchants Landscape Services, Inc. in the\namount of $3,840,000 for a five (5) year term.

12) CONSIDERATION OF MOVE WC - UBER SERVICE AREA\nIt is recommended that the City Council:\n1. Approve including travel to and from Metrolink Stations in Baldwin Park and Covina, as\nwell as Metro A (Blue) Rail Line Stations in Irwindale and Azusa, in the service area of the\nMove WC Program.\n2. Authorize the Acting City Manager to execute amendments to the Uber Central\nAgreement and Uber Vouchers for Transit Agencies Agreement to reflect the revisions to\nthe service area, in substantially the form as attached an in such final form as approved\nby the City Attorney.

13) CONSIDERATION OF RATIFICATION OF AMENDMENT TO SUBAWARD AGREEMENT\nWITH COUNTY OF LOS ANGELES AGING AND DISABILITIES\nDEPARTMENT FOR OLDER AMERICANS ACT FUNDS FOR THE SENIOR MEALS\nPROGRAM\nIt is recommended that the City Council take the following actions:\n1. Ratify Amendment Eleven to Elderly Nutrition Program (ENP) Subaward Number\nENP202111 with the County of Los Angeles through its Aging and Disabilities Department\nand approve the acceptance of Older Americans Act Funds through the subaward; and\n2. Authorize the City Manager to negotiate and execute agreements and approve purchase\norders for meals from vendors on the County's list of approved caterers.

14) APPROVAL OF PURCHASE ORDER FOR FORD FLEET CARE\nIt is recommended that the City Council:\n1. Authorize the Acting City Manager to issue a purchase order to Ford Fleet Care utilizing\nthe Sourcewell Cooperative Purchasing Agreement for Fiscal Year 2023-2024.\n2. Authorize the Acting City Manager to execute any purchase order change orders within\nthe FY2023-24 budget for Fund 365, Fleet Management.\nEND OF CONSENT CALENDAR

2) CONSIDERATION OF THE SECOND READING OF ORDINANCE NO. 2515 - PERTAINING\nTO REQUIREMENTS AND STANDARDS ALLOWING BEER AND WINE SALES AT\nSERVICE STATIONS AS AN AUXILIARY USE\nIt is recommended that the City Council adopt the following ordinance:\nIt is recommended that the City Council adopt the following ordinance:\nORDINANCE NO. 2515 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA TO AMEND CHAPTER 26 OF THE WEST COVINA\nMUNICIPAL CODE TO ALLOW ALCOHOL (BEER AND WINE) SALES AT SERVICE\nSTATIONS AND FINDING THE ORDINANCE IS EXEMPT FROM ENVIRONMENTAL\nREVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3)\n3) AN ORDINANCE ADOPTING AN AMENDED MILITARY EQUIPMENT POLICY GOVERNING\nTHE USE OF MILITARY EQUIPMENT\nIt is recommended that the City Council adopt the following ordinance:\nORDINANCE NO. 2516 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, ADOPTING AN AMENDED MILITARY EQUIPMENT\nPOLICY GOVERNING THE USE OF MILITARY EQUIPMENT PURSUANT TO\nASSEMBLY BILL 481\nCOMMUNITY DEVELOPMENT

4) CONSIDERATION OF ACCEPTANCE OF WORK FOR SOLAR PV SYSTEM\nCONSTRUCTION PROJECT - PROJECT NO. 20418\nIt is recommended that the City Council accept the work performed by Motive Energy Storage\nSystems, Inc. (MESSI) for the Solar PV System Construction Project (Project No. 21033) with a\nfinal contract amount of $4,673,215.34.

5) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR CORTEZ PARK SPORTS\nFIELD LIGHTING - PROJECT NO. 22016\nIt is recommended that the City Council take the following actions:\n1. Award the construction agreement for the Cortez Park Sports Field Lighting Project

(Project No. 22016) to F.E.C. Electric, Inc. as the lowest responsible bidder;\n2. Authorize the Acting City Manager to execute an agreement with F.E.C. Electric, Inc.\nfor $233,500.00;\n3. Authorize the City Manager to negotiate and execute any amendments up to 15% of\nthe awarded agreement amount;\n4. Find that the project is categorically exempt from the California Environmental Quality\nAct (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or\nReconstruction).\n6) CONSIDERATION OF MEMORANDUM OF AGREEMENT WITH THE COUNTY OF LOS\nANGELES AND THE CITIES OF BALDWIN PARK. COVINA, GLENDORA, INDUSTRY, LA\nPUENTE, AND SOUTH EL MONTE REGARDING IMPLEMENTATION OF THE\nCOORDINATED INTEGRATED MONITORING PROGRAM FOR THE UPPER SAN GABRIEL\nRIVER WATERSHED\nIt is recommended that the City Council authorize the Acting City Manager to execute the\nMemorandum of Agreement between West Covina and the County of Los Angeles, the Los\nAngeles Flood Control District, and the Cities of Baldwin Park, Covina, Glendora, Industry, La\nPuente and South El Monte regarding the administration and cost sharing for the\nimplementation of the Coordinated Integrated Monitoring Program for the Upper San Gabriel\nRiver Watershed.\nHUMAN RESOURCES/RISK MANAGEMENT

7) CONSIDERATION OF PERSONNEL RULES AND EMPLOYER-EMPLOYEE RELATIONS\nRESOLUTION\nIt is recommended that the City Council approve the following:\nRESOLUTION NO. 2023-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, ADOPTING NEW PERSONNEL RULES\nRESOLUTION NO. 2023-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, ADOPTING THE EMPLOYER-EMPLOYEE\nRELATIONS RESOLUTION

8) CONSIDERATION OF NEW JOB CLASSIFICATIONS AND SPECIFICATIONS FOR\nLANDSCAPE MAINTENANCE LEAD-WORKER AND MAINTENANCE SUPERVISOR\nIt is recommended that the City Council adopt the following resolutions:\nRESOLUTION NO. 2023-74 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE\nLANDSCAPE MAINTENANCE LEAD-WORKER CLASSIFICATION; AND\nRESOLUTION NO. 2023-75 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE\nMAINTENANCE SUPERVISOR CLASSIFICATION\nPOLICE DEPARTMENT

9) CONSIDERATION OF INCREASING THE HOURLY PAY RATE FOR THE PART-TIME\nPOLICE CADET POSITION AND THE AUXILIARY SAFETY RESERVE OFFICER\nPOSITIONS.\nStaff recommends that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, AMENDING THE LIMITED SERVICE\nCOMPENSATION SCHEDULE AND REPEALING RESOLUTION NO. 2022-128

PRESENTATIONS\nCertificate of Recognition Honoring Sherry Fischer as 2023 Citizen of the Year\nCertificate of Recognition Honoring West Covina Little League's 2023 Season Accomplishments