West Covina — 2024-07-16

1) CONSIDERATION OF APPROVAL OF THE JULY 2, 2024, CITY COUNCIL/SUCCESSOR\nAGENCY REGULAR SESSION MEETING MINUTES AND THE JULY 2, 2024, CITY\nCOUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.\nThat the Council approve the July 2, 2024, City Council/Successor Agency Regular Session\nMeeting Minutes and the July 2, 2024, City Council/Successor Agency Regular Closed Session\nMeeting Minutes.\nCITY MANAGER'S OFFICE

2) CONSIDERATION OF RATIFICATION OF SUBAWARD AGREEMENT WITH LOS ANGELES\nCOUNTY AGING & DISABILITIES DEPARTMENT FOR OLDER AMERICANS ACT\nFUNDS FOR THE SENIOR MEALS PROGRAM\nIt is recommended that the City Council take the following actions:\nIt is recommended that the City Council take the following actions:\n1. Ratify the Subaward between the County of Los Angeles Aging and Disabilities\nDepartment and the City of West Covina for the Elderly Nutrition Program (ENP)\n(Subaward Number ENP242510); and\n2. Authorize the City Manager to negotiate and execute agreements and approve purchase\norders for meals from vendors on the County's list of approved caterers; and\n3. Adopt the following resolution:\nRESOLUTION NO. 2024-46 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF WEST COVINA, CALIFORNIA, AUTHORIZING A SUBAWARD\nAGREEMENT WITH THE COUNTY OF LOS ANGELES AGING AND\nDISABILITIES DEPARTMENT FOR OLDER AMERICANS ACT FUNDS\n(SUBAWARD NUMBER ENP 242510) AND AUTHORIZING THE CITY MANAGER\nTO EXECUTE THE SUBAWARD AGREEMENT AND FUTURE AMENDMENTS TO\nTHE SUBAWARD AGREEMENT\nCOMMUNITY DEVELOPMENT

3) CONSIDERATION OF AGREEMENT WITH PBK ARCHITECTS, INC. FOR DESIGN\nSERVICES FOR THE NEW FIRE STATION 1 - PROJECT NO. 23002\nIt is recommended that the City Council take the following actions:\n1. Approve a Professional Services Agreement with PBK Architects, Inc. in the amount of\n$799,500.00 to provide design services (DES Phase) for the Fire Station 1 Replacement\nProject; and\n2. Approve a project design contingency in the amount of $119,925 to address any\nunforeseen conditions; and\n3. Authorize the City Manager to execute the agreement, in substantially the form as\nattached and in such final form as approved by the City Attorney, and any future\namendments to the agreement.\nFINANCE DEPARTMENT

4) CONSIDERATION OF UPDATE TO MASTER FEE SCHEDULE\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE\nFOR SERVICES PROVIDED BY THE CITY OF WEST COVINA\nPOLICE DEPARTMENT

5) CONSIDERATION OF AWARD OF BID AND AGREEMENT FOR CROSSING GUARD\nSERVICES\nIt is recommended that the City Council take the following actions:\n1. Award Request for Proposal (RFP) No. 202413 to All-City Management Services, Inc. for\ncrossing guard services;\n2. Authorize the City Manager to negotiate and execute a Professional Services Agreement\nand any related documents with All-City Management Services, Inc., in an amount not to\nexceed $2,128,426 over a five-year term, in such final form as approved by the City\nAttorney; and\n3. Adopt the attached resolution authorizing the necessary budget amendments:\n3. Adopt the attached resolution authorizing the necessary budget amendments:\nRESOLUTION NO. 2024-56 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE\nFISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CROSSING\nGUARD SERVICES)\nEND OF CONSENT CALENDAR\nHEARINGS

6) PUBLIC HEARING REGARDING THE WEST COVINA CITYWIDE SEWER SERVICE\nCHARGE COLLECTION METHOD AND ASSOCIATED REPORT\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-52 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA APPROVING THE SEWER SERVICE CHARGES TO BE\nCOLLECTED ON THE FISCAL YEAR 2024-25 TAX ROLL

7) PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENT FOR THE WEST\nCOVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2024-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR THE\nCITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-25

8) PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENTS FOR WEST\nCOVINA LANDSCAPE MAINTENANCE DISTRICTS 4, 6 AND 7\nIt is recommended that the City Council adopt the following resolutions:\nRESOLUTION NO. 2024-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL\nYEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4\nRESOLUTION NO. 2024-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL\nYEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6\nRESOLUTION NO. 2024-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nWEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR\nFISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7

PRESENTATIONS\nRecognition of Retirement - Purchasing Manager Maria Delira\nCITY MANAGER'S REPORT\nCity Manager's report on current City projects.