Wildomar — 2023-10-11

4.2 Warrant Register Cemetery September 2023\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nApprove the following:\nFor Fiscal Year 2023/2024\n1. Warrant Register dated 09-07-2023 in the amount of $228.83.\n2. Warrant Register dated 09-14-2023 in the amount of $63.95.\n3. Warrant Register dated 09-28-2023 in the amount of $4,121.65.

4.3 August 2023 Cemetery Treasurers Report\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nApprove the Treasurer’s Report for August 2023.

4.4 Wildomar Cemetery District Records Management Retention Schedule\nUpdate\nPresented By: Janet Morales , City Clerk's Office\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. WCD2023 - _____\nA RESOLUTION OF THE BOARD OF TRUSTEES OF THE WILDOMAR\nCEMETERY DISTRICT, WILDOMAR, CALIFORNIA, UPDATING THE RECORDS\nRETENTION SCHEDULE FOR THE WILDOMAR CEMETERY DISTRICT

4.5 Acceptance of FY2021-22 Cemetery District Annual Comprehensive Financial\nReport\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nReceive and file the FY 2021-22 Cemetery District Annual Comprehensive\nFinancial Report.

CLOSED SESSION\nRECOMMENDATION:\nThe City Council will meet in closed session pursuant to the provisions of Government\nCode Section 54956.8 to confer with legal counsel and conference with real property\nnegotiators as follows:\nProperty: 367-250-007, Northwest corner of Bundy Canyon Road and the Farm Road.\nAgency negotiators: Dan York\nNegotiating parties: Ambient Pacific\nUnder negotiation: Instruction regarding price and terms of payment.\nProject: Palomar/Gruwell Street Widening Project (CIP 28-2)\nProperty: See below.\nAgency negotiators: Dan York\nNegotiating parties: See below.\nUnder negotiation: Instruction regarding price and terms of payment.\nAPN Property Address Property Owner\nLocated on Palomar St, 100'\n368-091-026 Jimenez, et al\nsoutheasterly of Cert Street.\nSoutherly corner of Palomar & Cert Sarwar Family\n368-091-025\nStreet Trust

1.1 Reading of Ordinances\nRECOMMENDATION:\nApprove the reading by title only of all Ordinances on this agenda.

1.10 MSRC Agreement for Clinton Keith Rd. Bike Lanes\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nAuthorize the City Manager to execute Contract Number ML 18185 with the South\nCoast Air Quality Management District (SCAQMD) for grant funds for bike lanes on\nClinton Keith Rd.

1.11 Road Rehab and Maintenance Project and Slurry Seal Project (CIP 057-2,\n058-2) Contract Items\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\n1. Approve City Contract Change Order (CCO #2) to convert all asphalt AC\noverlay quantities to asphalt rubber hot mix (ARHM) to achieve a superior\nsurface pavement, deleting Bid Item #21 Apply Type II Microsurface (inferior\nsurface), with corresponding increased ARHM quantities at $0.05/sqft with a\ngrant offset.\n2. With no total contract price increase, approve the revised bid schedule from\nAll American Asphalt (AAA) correcting the total price of Bid Item #19 from\n$633,675.00 to $815,745.00, and Bid Item #21 from $224,784.10 to\n$42,670.88 due to an allocation error impacting both Bid Items.\n3. Authorize the Public Works Director to execute a three-party Escrow\nAgreement with Citizen's Business Bank and Project Contractor All American\nAsphalt, as allowed under Public Contract Code Section 22300.\n4. Make a finding that the Road Rehab and Maintenance Project and Slurry\nSeal Project (CIP 057-2, 058-2) are exempt from Multiple Species Habitat\nConservation Plan Mitigation Fees.\n5. Approve a supplemental appropriation of $24,000 in expenditures and\nincrease in revenue budget for Fund 507 to allocate available grant funds to\nthe Project.

1.12 Bundy Canyon Plaza Phase 2 - Mass Grading Agreement\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nAuthorize the City Manager to execute the Mass Grading Agreement with Bundy I-\n15, LP, a California Limited Partnership (Developer).\n6

1.13 Tract Map 31896 - D.R. Horton Avalino Final Map Approval and Subdivision\nImprovement Agreement\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, APPROVING THE FINAL MAP FOR TENTATIVE TRACT MAP\n31896 AVALINO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE\nSUBDIVISION IMPROVEMENT AGREEMENT

1.14 Eighth Amendment to Design Professional Services Agreement with Parsons\nTransportation Group for the Bundy Canyon Road Project\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nAuthorize the City Manager to execute the Eighth Amendment to the Design\nProfessional Services Agreement with Parsons Transportation Group, Inc. for\nEngineering Services for the Bundy Canyon Road Improvement Project.

1.15 27-Acre Park (CIP 062-1) - IS/MND\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\n1. Adopt a Resolution entitled:\nRESOLUTION NO. 2023 - ____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (SCH NO.\n2023080213), AND MITIGATION MONITORING AND REPORTING PROGRAM\n(MMRP) FOR THE 27-ACRE PARK PROJECT LOCATED ON THE NORTHEAST\nCORNER OF LA ESTRELLA STREET AND SUSAN DRIVE (APN: 376-350-009\nAND 376-350-017).\n2. Approve an amendment to the agreement with RRM Design Group for the\ncompletion of the design of Phase 1 of the 27-Acre Park Project with RRM Design\nGroup.\n7

1.16 Agreement with MNS Engineers, Inc. for Engineering Support Services\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\n1. As authorized by WMC Section 3.28, find that it would be advantageous to the\nCity to dispense with the requirements of that code section regarding procurement\nof contracts for services over $50,000; and\n2. Authorize the City Manager to execute an Agreement for Services with MNS\nEngineers, Inc., for Engineering support services; and\n3. Appropriate an additional $100,000 to Development Engineering Contractual\nServices, to accommodate the Agreement.

1.17 Agreement with TKE Engineering, Inc. for Project Management Services and\nOptional Design Services for the Bundy Canyon Rd. Improvement Project\n(Segments 2 and 3)\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nAuthorize the City Manager to execute the Agreement for Services with TKE\nEngineering, Inc. for Project Management Services and Optional Design Services\nfor the Bundy Canyon Rd. Improvement Project (Segments 2 and 3)

1.18 Appointments to the California Intergovernmental Risk Authority (CIRA)\nBoard of Directors\nPresented By: Janet Morales , City Clerk's Office\nRECOMMENDATION:\nApprove a resolution entitled:\nRESOLUTION NO. 2023 - ____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, REPEALING RESOLUTION NO. 2023 - 31, AND APPOINTING A\nDIRECTOR AND ALTERNATE DIRECTOR TO THE CALIFORNIA\nINTERGOVERNMENTAL RISK AUTHORITY (CIRA) BOARD OF DIRECTORS

1.19 Updating City's Conflict of Interest Code\nPresented By: Janet Morales , City Clerk's Office\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. 2023 - ___\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, UPDATING THE CITY’S CURRENT CONFLICT OF INTEREST\nCODE SET FORTH BY THE CALIFORNIA STATE FAIR POLITICAL PRACTICES\nCOMMISSION FOR ELECTED OFFICIALS, BOARD AND COMMISSION\nMEMBERS AND EMPLOYEES OF THE CITY OF WILDOMAR\n8

1.2 Warrant Register September 2023\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nApprove the following:\nFor Fiscal Year 2022/2023\n1. Warrant Register dated 09-07-2023 in the amount of $86,626.88.\n2. Warrant Register dated 09-14-2023 in the amount of $9,024.66.\n3. Warrant Register dated 09-21-2023 in the amount of $3,809.40.\n4. Warrant Register dated 09-28-2023 in the amount of $16,186.00.\nFor Fiscal Year 2023/2024\n5. Warrant Register dated 09-06-2023 in the amount of $157,042.68.\n6. Warrant Register dated 09-07-2023 in the amount of $47,919.67.\n7. Warrant Register dated 09-12-2023 in the amount of $104,616.23.\n8. Warrant Register dated 09-14-2023 in the amount of $488,190.44.\n9. Warrant Register dated 09-21-2023 in the amount of $184,508.11.\n10. Warrant Register dated 09-28-2023 in the amount of $585,036.84.\n11. Wire Transfer Register dated 07-31-2023 in the amount of $54,501.27.\n12. Payroll Register dated 08-01-2023 in the amount of $213,610.63.

1.20 Tri-Party Consultant Services Agreement to prepare a Mitigated Negative\nDeclaration for the Cherry Outpost Retail Project (PA 22-0118)\nPresented By: Matthew Bassi , Planning Department\nRECOMMENDATION:\n1. Authorize the City Manager to execute a Tri-Party Consultant Services\nAgreement between the City of Wildomar, Cherry Outpost, LP and PlaceWorks,\nInc. for the preparation of a Mitigated Negative Declaration (MND) for the Cherry\nOutpost Retail Project; and

1.3 August 2023 City Treasurers Report\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nApprove the Treasurer’s Report for August 2023.

1.4 Second Reading and Adoption of Special Tax Ordinance for Community\nFacilities District No. 2023-1 (Tract 31896, Avalino)\nPresented By: Jason Farag , Public Works/ Engineering Department\nRECOMMENDATION:\nConduct the second reading of and adopt an ordinance entitled:\nORDINANCE NO. 235\nORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF\nCOMMUNITY FACILITIES DISTRICT NO. 2023-1 (AVALINO) OF THE CITY OF\nWILDOMAR AUTHORIZING THE LEVY OF SPECIAL TAXES\n4

1.5 Acceptance of FY2021-22 Annual Comprehensive Financial Report\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nReceive and file the FY 2021-22 Annual Comprehensive Financial Report.

1.6 Revision to FY2021-22 GANN Limit\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, APPROVING THE REVISED APPROPRIATIONS LIMIT FOR\nFISCAL YEAR 2021-22

1.7 FY 2021-22 Measure Z Oversight Advisory Committee Annual Report\nPresented By: Daniel Torres , Community Services Department\nRECOMMENDATION:\nReceive and file the Measure Z Oversight Advisory Committee’s FY 2021-22\nAnnual Report.

1.8 Acceptance of FY2021-22 Measure AA Annual Report\nPresented By: Adam Jantz , Administrative Services Department\nRECOMMENDATION:\nApprove the Measure AA Oversight Advisory Committee Annual Report for FY\n2021-22

1.9 City of Wildomar Paid Parental Leave Policy\nPresented By: Emily Wolf , Administrative Services Department\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, ADOPTING A PAID PARENTAL LEAVE POLICY FOR ACTIVE\nFULL-TIME EMPLOYEES\n5

3.1 City Manager Contract Amendment\nPresented By: Thomas D Jex , City Attorney\nRECOMMENDATION:\nApprove and authorize the Mayor to execute the City Manager contract\namendment.

3.2 Amendment to City Personnel Rules and Adoption of Harassment,\nDiscrimination, and Retaliation Prevention Policy\nPresented By: Heidi Schrader , Administrative Services Department\nRECOMMENDATION:\nAdopt a Resolution entitled:\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, REVISING THE CITY’S PERSONNEL RULES AND ADOPTING A\nHARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY\n9

3.3 Employee Cost of Living Adjustment and Health Benefit Allotment Increase\nPresented By: Heidi Schrader , Administrative Services Department\nRECOMMENDATION:\nAdopt Resolutions entitled:\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, PROVIDING EMPLOYEES A COST OF LIVING ADJUSTMENT\nAND UPDATING ITS PAY PLAN COMMENSURATE WITH THE COST OF\nLIVING ADJUSTMENT\nAnd\nRESOLUTION NO. 2023 - _____\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,\nCALIFORNIA, UPDATING THE HEALTH BENEFIT ALLOTMENT

3.4 City of Wildomar Fiscal Reserve Fund Policy Considerations\nPresented By: Heidi Schrader , Administrative Services Department\nRECOMMENDATION:\nReceive and provide comments on the City's proposed future fiscal reserve fund\npolicy.

3.5 Measure Z Oversight Advisory Committee Appointment\nPresented By: Janet Morales , City Clerk's Office\nRECOMMENDATION:\nReview the applications for membership and appoint one member to the Measure\nZ Oversight Advisory Committee for a term ending February 2025.

3.6 Proposed Revisions to the City Entry Sign Design\nPresented By: Daniel Torres , Community Services Department\nRECOMMENDATION:\nProvide staff direction and recommendations for a new City Entry Signs Standard\nfor designs.