City Council

5. AUTHORIZATION TO ENTER INTO A THREE-YEAR AGREEMENT WITH OPENGOV FOR THE IMPLEMENTATION AND USAGE OF THE BUDGETING AND WORKFORCE PLANNING SUITE Staff is requesting City Council’s authorization to enter into a three-year agreement with OpenGov for the implementation and usage of their Budgeting and Workforce Planning suite. This recommendation follows the successful introduction of the City’s first digital budget book during the Fiscal Year 2023-2025 Biennial Budget cycle, which improved accessibility and transparency of the budget data. However, the current platform still lacks comprehensive functionality. Implementation of the new solution will continue to modernize the budget process by adopting a platform capable of real-time reporting, personnel cost projections, multiple budget scenario management, and enhancing public transparency. Recommendation: It is recommended that the City Council authorize the City Manager or designee to enter into a three-year agreement with OpenGov for the implementation and use of their Budgeting and Workforce Planning Suite for a total amount of $262,608.Fiscal Impact: There are sufficient funds in the Fiscal Year 2024-2025 Information Technology Fund operating budget to cover the cost of year one under this agreement. Funding for subsequent years will be requested through the budget process for each respective fiscal year. The cost of the three- year contract is as follows: Year One (FY 2024-25): * $109,241 Year Two (FY 2025-26): $74,813 Year Three (FY 2026-27): $78,554 Total: $262,608 * Year one includes an estimated $65,600 in implementation costs.