City Council

30. AWARD AGREEMENT NO. 4327 TO A.O. REED & CO. FOR CITYWIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE AND REPAIR SERVICES (RFP NO. 25-10) RECOMMENDATION: It is recommended that the City Council: 1. Award Agreement No. 4327 to A.O. Reed & Co. for the provision of citywide HVAC preventative maintenance and repair services in accordance with RFP No. 25-10 for an initial three (3) year term, July 1, 2025 through June 30, 2028; and 2. Authorize the City Manager to execute the agreement for a not-to-exceed amount of $847,684 for the initial three year term, which includes $247,685 for preventative maintenance and up to $600,000 for asneeded repairs ($200,000 per year); and 3. Authorize a separate one-time encumbrance of $175,000 for HVAC services for the Fire Station #56 Renovation Project (CP 923); and 4. Authorize the City Manager to execute the agreement and any future amendments to the agreement, including up to two one-year extensions; and 5. Take such additional, related action that may be desirable.