City Council

9. APPROVAL OF CONTRACT WITH LOGICALIS FOR CISCO/WEBEX CALLING PHONE SOLUTION The City’s current phone system is an on- premises Mitel platform that has reached its end-of-life and is no longer supported. Migrating to a new system is essential to eliminate security vulnerabilities and system failures that could occur once manufacturer system patches cease. Mitel’s recent bankruptcy and subsequent restructuring also create long-term uncertainty for hardware and on-going support. Transitioning to a modern, cloud-based solution mitigates these risks with built-in disaster recovery and seamless remote work capabilities within a compliant and scalable communication infrastructure. A new system will also have less emergency repairs that are inherent with legacy equipment, thereby achieving reduced monthly costs. Recommendation: Recommend the City Council: 1. Approve Resolution 26-17 authorizing the use of National Association of State Procurement Officials (NASPO) ValuePoint Purchasing Program to purchase the Cisco Webex Calling phone solution with Logicalis, a Cisco account partner, in accordance with Section 1625(c) of the Tustin City Code; and 2. Authorize the City Manager to execute necessary contract documents with Logicalis for the purchase. RESOLUTION NO. 26-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA AUTHORIZING USE OF THE NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT PURCHASING PROGRAM TO PURCHASE CISCO WEBEX CALLING PHONE SOLUTION Fiscal Impact: The cost of a one-time system implementation and a three-year subscription totals $227,732. Sufficient budget has been appropriated in the Fiscal Year 2025-2026 Information Technology Fund to support this project. Subsequent subscription renewal is approximately $25,000 annually and will be incorporated in future budgets for the Council's consideration.