Alhambra — 2025-01-13

CITY CLERK\n7\n1-13-25

1. CERTIFICATE OF SERVICE: DIANE DELGADILLO-JIMENEZ – F2M25-3\nMayor Wang and the City Council wish to commend and thank Police Clerk Diane\nDelgadillo-Jimenez for her 36 years of faithful and loyal service to the Police Department\nand the City of Alhambra. Mayor Wang will present a Certificate of Service plaque to Ms.\nDelgadillo-Jimenez for her outstanding work for the City.\nPRESENTATIONS

10. NOTICE OF COMPLETION: REHABILITATION OF THE STORM DRAIN PIPES ON\nCOMMONWEALTH AVENUE AND GRAND AVENUE – F2M24-28, C2M24-47, M2M25-\nOn July 22, 2024, the City Council awarded a contract to CEM Construction Corp for the\nRehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue in\nthe amount of $195,875.00. There were no change orders during the construction.\nHowever, there was one change order request to correct the original account number from\n101.80.8676.64940 to 233.80.8882.62210; and an appropriation of $28,191 is needed\nfrom the Safe Clean Water Program (SCWP) Fund to cover the remaining project balance.\nThe project was completed in accordance with the City’s requirements and specifications.\nAs such, it would be appropriate for the City Council to accept the project as complete and\ninstruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles\nRecorder’s Office.\nRecommended Action: City Council accept the work of CEM Construction Corp for\nthe Rehabilitation of the Storm Drain pipes on Commonwealth Avenue and Grand Avenue\nas complete; direct the Finance Director to allocate $28,191 from the Safe Clean Water\nProgram (SCWP) Fund to cover the remaining project balance; direct the City Clerk to file\na Notice of Completion with the County of Los Angeles for recordation; direct the Finance\nDirector to release the five percent retention 35 days from the date of recordation, if no\nliens are filed; and, direct staff to undertake the steps necessary to finalize the Council’s\naction. (M2M25-7)

11. TREASURER’S REPORT – F2M25-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of November, 2024, listing all\nof the City's investments as of November 30, 2024.

12. MINUTES\nRecommended Action: City Council review and approve as submitted the Minutes\nof the December 9, 2024 adjourned regular meeting, December 9, 2024 regular meeting;\nand, the November 22, 2024 special meeting of the City Council.

13. PERSONNEL ACTIONS – F2M25-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated January 13, 2025 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

14. DEMANDS - F2M25-1\nRecommended Action: City Council approve as submitted Final Check List (254163\nthru 254367) in the amount of $2,030,058.23 for the period ending November 21, 2024\nand Schedule of Wire Transfers in the amount of $2,881,657.33 for the week ending\nNovember 8, 2024; Final Check List (254368 thru 254538; 254539 thru 254547) in the\namount of $64,306.92 for the period ending November 26, 2024; Final Check List (254548\nthru 254731) in the amount of $1,614,094.29 for the period ending December 5, 2024 and\nSchedule of Wire Transfers in the amount of $3,478,754.13 for the weeks ending\nNovember 22, 2024 and November 29, 2024; Final Check List (254732 thru 254919) in\nthe amount of $1,517,094.79 for the period ending December 12, 2024 and Schedule of\nWire Transfers in the amount of $2,835,453.77 for the week ending December 6, 2024;\nand, Final Check List (254920 thru 255087) in the amount of $2,619,961.84 for the period\nending December 19, 2024 and Schedule of Wire Transfers in the amount of $533,756.25\nfor the week ending December 13, 2024.\n6\n1-13-25

2. APPROVE CITY COUNCIL APPOINTMENTS – F2M24-38, M2M25-1\nAt the December 9, 2024 Council meeting, the Council adopted a resolution which\ndeclared Jeff Maloney elected as Councilperson of the Third District and Noya Wang\nelected as Councilperson of the Fourth District. Additionally, Noya Wang became Mayor,\nby virtue of being elected to the Fourth District, replacing the outgoing Councilmember\nand current Mayor, Sasha Renée Pérez. Due to the restructuring of the City Council,\nvacancies were created for positions on various external boards/commissions that should\nnow be filled. A list reflecting all of the current City Council appointments as well as\nvacancies has been prepared by staff.\nRecommended Action: City Council nominate colleagues to fill the vacant positions\non various external boards/commissions and vote to approve the nominated colleagues\nalong with the other current City Council appointments; and direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M25-1)\n2\n1-13-25

3. SURVEY REGARDING THE AGENDA PLACEMENT OF PUBLIC COMMENT FOR\nNON-AGENDIZED ITEMS – F2M24-7\nAt the October 28, 2024 Council meeting, Vice Mayor Lee requested, and the City Council\nagreed to discuss the current order of items on the agenda, more specifically where public\ncomment for non-agendized items takes place on the agenda. Staff reached out to\nsurrounding cities in the area to find out where public comment for non-agendized items\nis placed on their agendas. Staff will present a summary of the survey results.\nRecommended Action: City Council receive and file the information report and direct\nstaff as deemed appropriate.

4. AWARD OF CONTRACT FOR THE DESIGN AND PURCHASE OF ALHAMBRA\nPLACEMAKING SIGNAGE AND APPROPRIATION OF FUNDS FROM THE ARTS AND\nPUBLIC PLACES FUND – F2M24-51, N2M24-117, C2M25-1, M2M25-2\nOn September 23, 2024, the City Council approved the distribution of a Notice Inviting\nBids for the Design and Purchase of Alhambra Placemaking Signage. Alhambra\nPlacemaking signs will be located at Alhambra, Almansor and Granada parks. On\nThursday, November 7, 2024, the City Clerk received three bids for the Design and\nPurchase of Alhambra Placemaking Signage. The bid received from Square Signs LLC\ndba Front Signs is the lowest responsive bid. The project will be funded with Arts and\nPublic Places funds.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Square Signs LLC dba Front Signs in\nan amount not to exceed $159,665.55 for the Design and Purchase of Alhambra\nPlacemaking Signage; appropriate $159,665.55 in revenue and expenditure funds from\nthe Arts and Public Places Fund; authorize the City Manager, or designee, to execute all\ndocuments related to the Public Works Contract; and, direct staff to undertake the steps\nnecessary to finalize the City Council's action. (M2M25-2)

5. ADOPTION OF A RESOLUTION PROCLAIMING THE EXISTENCE OF A LOCAL\nEMERGENCY DUE TO WINDSTORM EVENT – F2M25-20, R2M25-1\nStaff requests that the City Council adopt a resolution proclaiming the existence of a Local\nEmergency due to the recent windstorm and extreme fire weather. The weather system\nand wind event has caused extreme conditions such as power outages, damage to power\npoles, utilities infrastructure and fallen trees, impacting transportation arteries and\nrequiring repair. There exists a need to protect the health, safety and welfare of the\nresidents and property of the City of Alhambra and conditions warrant and necessitate\nthat the City of Alhambra declare the existence of a local emergency.\nRecommended Action: City Council adopt Resolution No. R2M25-1 entitled: A\n3\n1-13-25\nResolution of the City Council of the City of Alhambra, California, proclaiming the\nexistence of a Local Emergency

6. AWARD CONTRACT: PURCHASE OF ONE FULL ELECTRIC PICKUP TRUCK\nFOR THE ALHAMBRA UTILITIES DEPARTMENT – F2M25-6A, C2M25-2, M2M25-3\nAs part of the City of Alhambra’s ongoing effort to develop a greener and more energy-\nefficient fleet, staff recommends the purchase of one fully electric pickup truck. This zero-\nemissions vehicle will replace an aging service truck that has been in use for 10 years.\nStaff aims to acquire this new electric pickup truck through a cooperative purchase\nagreement, ensuring a sustainable upgrade to the City’s vehicle fleet. Cooperative\npurchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On February 8, 2024,\nSourcewell opened bids for procuring cars, vans, SUVs, and light trucks with related\nequipment, accessories, and services. Sourcewell awarded contract 032824-NAF to\nNational Auto Fleet Group on July 2, 2024, an agreement that does not expire until July\n9, 2028. Staff recommends purchasing one truck under this option.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to National Auto Fleet Group for the\npurchase of one full electric pickup truck in the amount of $59,235.76; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M25-3)

7. AWARD CONTRACT: PURCHASE OF ONE UTILITY SERVICE TRUCK FOR THE\nUTILITIES DEPARTMENT – F2M25-6A, C2M25-3, M2M25-4\nThe 2024-25 Fiscal Year Budget includes the replacement of one utility service body truck.\nThe existing utility truck is over 10 years old and has reached its end of service life. The\ntruck will be utilized for on-call in the Water Division. As such, staff is seeking to purchase\na service body truck to replace the vehicle through a cooperative purchase agreement.\nCooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On\nFebruary 8, 2024, Sourcewell opened four bids for procuring vehicles, cars, vans, SUVs,\nand light trucks with related equipment, accessories, and services. Sourcewell awarded\ncontract 03824-NAF to National Auto Fleet Group on November 4, 2021 - an agreement\nthat does not expire until July 9, 2028. Per the Sourcewell bid specifications, there is the\noption of purchasing vehicles and equipment. Staff recommends purchasing one truck\nunder this option.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to National Auto Fleet Group for the\npurchase of a service body truck in the amount of $78,449.71; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M25-4)

8. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN & CONSTRUCTION\nSERVICES FOR THE SEWER MAIN REPLACEMENT PROJECT ON SIERRA VISTA\nAVENUE – F2M24-65, RFP2M24-24, C2M25-4, M2M25-5\nOn October 14, 2024, the City Council approved the distribution of a Request for Proposals\nfor professional engineering design services and construction support service for the\nSewer Main Replacement Project on Sierra Vista Avenue. As part of the City of Alhambra’s\nongoing Capital Improvement Program, this project will provide engineering design, plans,\nand preparation of bid specifications needed for the replacement of approximately 1,065\nfeet of existing 8-inch sewer main with a larger capacity sewer main. Staff reviewed a total\nof four proposals. West & Associates Engineering Inc. was selected based on their\nqualifications, experience, reputation, responsiveness, availability, and cost.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nWest & Associates Engineering Inc., in an amount not to exceed $57,000.00, for\nengineering design and construction support services for Sewer Main Replacement\nProject on Sierra Vista Avenue; authorize the City Manager or designee to execute all\ndocuments related to the contract; and, direct staff to undertake the steps necessary to\nfinalize the Council’s action. (M2M25-5)

9. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN & CONSTRUCTION\nSUPPORT SERVICES FOR THE WATER MAIN REPLACEMENT PROJECT ON\nCONCORD AVENUE, LA PALOMA AVENUE AND MERIDIAN AVENUE – F2M24-63,\nRFP2M24-22, C2M25-5, M2M25-6\nOn September 23, 2024, the City Council approved the distribution of a Request for\nProposals for the Water Main Replacement Project on Concord Avenue, La Paloma\nAvenue, and Meridian Avenue. The Utilities Department regularly installs water mains to\nreplace aging pipelines and to improve system reliability and water quality. This project\nwill replace the approximately 6,500 feet of 4-inch cast iron pipe on Meridian Avenue and\nLa Paloma Avenue with 8-inch Ductile Iron pipe, and 830 feet of 6-inch cast iron pipe on\nConcord Avenue with 8-inch Ductile Iron pipe. Staff reviewed a total of eight proposals.\nElie Farah Inc. was selected based on their qualifications, experience, reputation,\nresponsiveness, availability, and cost.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nElie Farah Inc., in the amount of $117,850.00, for engineering design and construction\nsupport services for the Water Main Replacement Project on Concord Avenue, La Paloma\nAvenue, and Meridian Avenue; authorize the City Manager or designee to execute all\ndocuments related to the contract; and, direct staff to undertake the steps necessary to\nfinalize the Council’s action. (M2M25-6)