Azusa — 2023-04-17

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 16 acre parcel located north of the Los Angeles County spreading grounds, which\nare north of Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923,\nand 8684-013-904.\nNegotiating Parties: Edwin Fuels, LLC, Carlos Ramos – Chief Operating Officer\nUnder Negotiation: Price and Terms for Lease\n4/17/2023 -1-

2. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant\nto California Government Code, Section 54956.9 (d)(4).\n2 Potential Cases

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1) Proclamation proclaiming April 16-22, 2023 as California Mosquito Awareness Week in the City of Azusa\n2) Proclamation proclaiming April 28, 2023 as Arbor Day in the City of Azusa.\n4/17/2023 -2-

1. City Manager Communications.

2. Air Quality Update Presentation by South Coast Air Quality Management District – Michael A. Cacciotti,\nGoverning Board Vice Chair.

1. CONSIDERATION OF A SPECIAL EVENT PERMIT APPLICATION BY A5 EVENTS ON\nBEHALF OF ONELEGACY TO CONDUCT A ONE AND FIVE KILOMETER RUN-WALK\nFAMILY FESTIVAL IN CONJUNCTION WITH AZUSA PACIFIC UNIVERSITY AND ADOPT A\nRESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF CERTAIN CITY OF AZUSA\nSTREETS IN THE ROSEDALE AREA.\nRECOMMENDED ACTION:\n1) Authorize the City Manager to execute the Special Event Permit Agreement for OneLegacy’s Donate\nLife 1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of\nthe City;\n2) Authorize the City Manager to execute the Reimbursement Agreement for OneLegacy’s Donate Life\n1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the\nCity; and\n3) Adopt Resolution No. 2023-C19 authorizing the closure of certain City of Azusa streets as discussed\nhereing for a limited time, in order to allow for the event to take place.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND\nWAIVER OF FEES BY AZUSA HIGH SCHOOL TO ALLOW FOR A PUBLIC FIREWORKS\nDISPLAY AT AZUSA HIGH IN CONJUNCTION WITH A COMMENCEMENT CEREMONY ON\nJUNE 6, 2023.\nRECOMMENDED ACTION:\n1) Consider and approve Azusa High School’s request for a Special Event Permit to allow for a one-time\nfirework display in conjunction with commencement activities on June 6, 2023;\n2) Authorize the City Manager to execute the Special Event Permit Agreement with Azusa High School in\na form acceptable to the City Attorney, on behalf of the City; and\n4/17/2023 -3-\n3) Make a finding that the community at large will receive a public benefit from the expenditure of funds\nfor the recommended items and waive associated costs.\nTotal Cost: $5,750 (Waived Fees) Is the Cost of this item budgeted? No\nFund/Account No: N/A

10. AWARD A CONTRACT FOR THE ARROW HIGHWAY PARKWAY & MEDIAN LANDSCAPE\nIMPROVEMENTS PROJECT – PHASE II; AND ENTER INTO A MEMORANDUM OF\nUNDERSTANDING WITH THE CITY OF COVINA.\nRECOMMENDED ACTION:\nAward a contract in the amount of $1,945,183.73, which includes a contingency in the amount of\n$105,125.48 for potential change orders as needed, to KASA Construction; Authorize the City Manager to\nexecute a Memorandum of Understanding with the City of Covina for a not to exceed amount of\n$698,569.70 for the construction of the Arrow Highway Parkway and Median Landscape Improvements\nwithin Covina’s jurisdiction; and Authorize the City Manager to execute contracts, in a form acceptable to\nthe City Attorney, on behalf of the City.\nTotal Cost: $1,945,183.73 Is the Cost of this item budgeted? No, but there is available funding and will be\nadded after Council approval. Fund/Account No: LACMTA Local-Return Funds per Exchange Agreement\n(STP-L Funds Balance) Measure M Funds.

11. AZUSA POLICE DEPARTMENT PARKING LOT IMPROVEMENT BLOCK WALL AND\nENTRY GATES.\nRECOMMENDED ACTION:\nApprove a purchase order with Robert’s Iron Works Inc. in an amount not-to-exceed $98,265.00 and a 10%\ncontingency not-to-exceed $9,826.00 for potential change orders as needed.\nTotal Cost: $98,265.00 Is the Cost of this item budgeted? Yes\nFund/Account No: CIP Budget 4680000310 7120 31023B 7120\n4/17/2023 -6-

12. APPROVE PROPOSAL AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE\nYEAR CONTRACT WITH LENSLOCK TO PROVIDE SECURITY CAMERAS FOR THE\nLIBRARY, CITY HALL AND SENIOR CENTER.\nRECOMMENDED ACTION:\nApprove the proposal for Lenslock security camera system; Authorize the City to enter into a Professional\nServices Agreement with Lenslock to complete the security camera project; and Authorize a budget\namendment for an increase of $199,828.13 over the course of the five year contract to cover the cost of the\ncontract with Lenslock in the amount not to exceed one hundred ninety-nine thousand eight hundred twenty-\neight dollars and thirteen cents.\nTotal Cost: $199,828.13 (39,965.62 Annually) Is the Cost of this item budgeted? No for first year – Yes in\nsubsequent years 2-5. Fund/Account No: 10-20-310-000-6563.

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH\n30, 2023 THROUGH APRIL 12, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C20 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. APPROVE AREA D REGIONAL COMMUNITY EMERGENCY REPSONSE TEAM (CERT)\nMUTUAL AID AGREEMENT.\nRECOMMENDED ACTION:\nAdopt the Area D CERT Mutual Aid Agreement; and Authorize the City Manager to execute the agreement,\nin a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n4/17/2023 -4-

5. AWARD OF POLICE TOWING SERVICES CONTRACT.\nRECOMMENDED ACTION:\nAward contracts per Request for Proposals (RFP) for Police Tow, Impound and Referral Tow Services to:\na. Royal Coaches Auto Body & Towing, 208 N. Aspan Ave., Azusa, California 91702; and\nb. Jan’s Towing, 1045 W. Kirkwall Ave., Azusa, California 91702\nAuthorize the City Council to approve the Professional Services Agreement for the contract with Royal\nCoaches Towing and Jan’s Towing for tow truck services; and Authorize the City Manager to authorize the\nextension of the contracts for three additional one-year terms upon recommendation from the Police\nDepartment.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

6. AUTHORIZATION TO ISSUE CITY SERVICE REQUEST WITH LOS ANGELES COUNTY\nPUBLIC WORKS FOR THE VINCENT COMMUNITY BIKEWAYS PROJECT.\nRECOMMENDED ACTION:\nAuthorize the Director of Public Works/City Engineer to issue a City Service Request with Los Angeles\nCounty Public Works for the Vincent Community Bikeways Project for an amount not to exceed $43,400.\nTotal Cost: $43,400 Is the Cost of this item budgeted? Yes\nFund/Account No: Utility Mitigation funds (1355000661-6399)

7. RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE 2022 AND 2023\nRESIDENTIAL ROADWAY REHABILITATION PROJECT; REJECTION OF BID PROTEST;\nAND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN FOR\nINSPECTION SERVICES.\nRECOMMENDED ACTION:\nAdopt a Resolution No. 2023-C21 authorizing an award of contract in the amount of $2,558,716, which\nincludes a 10% contingency for potential change orders as needed, to the lowest responsible bidder, Toro\nEnterprises, Inc., submitting a responsive bid; Reject the bid protest from the second lowest bidder, Kalban.;\nApprove a professional services agreement in the amount of $56,012.00, which includes a 10% contingency\nfor potential change orders as needed, to Willdan; and Authorize the City Manager to execute the project\ncontract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost (Construction): $2,558,716.00, (Inspection Services): $56,012.00\nAre the cost of these item budgeted? Yes\nFund/Account No.: SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-\n7120/66123A-7120); SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-\n7120/66123C-7120); Citywide Sidewalk Improvements (Acct. 10-80-000-662-7120/66222B-7120);\nProfessional Engineering Services (Acct. 1055651000-6399)\n4/17/2023 -5-

8. REQUEST TO APPROVE PURCHASE ORDER WITH LOS ANGELES COUNTY REGISTRAR-\nRECORDER/COUNTY CLERK FOR ELECTION SERVICES ASSOCIATED WITH\nCONDUCTING THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION FOR THE CITY\nOF AZUSA.\nRECOMMENDED ACTION:\nApprove the Purchase Order and Invoice No: 23-2071 with Los Angeles County Registrar-Recorder/County\nClerk in the amount of $74,119.32 for Conducting the November 8, 2022 General Municipal Election.\nTotal Cost: $74,119.32 Is the Cost of this item budgeted? Yes\nFund/Account No: Election-1015210000-7060.

9. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF FEBRUARY 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of February 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A