Azusa — 2024-03-18

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 201 N. Vernon Ave, Azusa (Mountain View Elementary School)\nAPN 8615-018-901\nNegotiating Parties: Arturo Ortega, Superintendent\nUnder Negotiation: Price and Terms for Purchase\n3/18/2024 -1-

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiator: Sergio Gonzalez, City Manager\nProperty Address: 609 North Azusa Avenue; APN: 8611-004-023\nNegotiating Parties: Henry Bouchot\nUnder Negotiation: Price and Terms for Purchase

3. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code,\nSection 54957.6.\nCity Negotiator: Sergio Gonzalez, City Manager and Talika M. Johnson, Director of Administrative\nServices\nOrganizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City\nEmployees Association), AMMA (Azusa Mid-Management Association), APOA\n(Azusa Police Officers Association), APMA (Azusa Police Management Association),\nAPEA (Azusa Police Executive Association), CAPP (Civilian Association of Police\nPersonnel), and Unrepresented.

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Richard R. Salazar and Kristi Salazar v. City of Azusa; Case No. 21STCV14933

5. Closed Session Report by the City Attorney\nCEREMONIAL - None

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. CONTINUED PUBLIC HEARING FROM MARCH 4, 2024 - REQUEST TO APPROVE A\nBILLBOARD RELOCATION AGREEMENT TO REMOVE AN EXISTING INOPERATIVE\nDIGITAL READER OFF-PREMISE SIGN FROM 106 S. AZUSA AVE AND CONSTRUCT A NEW\nDIGITAL BILLBOARD AT 250 E. 1ST STREET, AZUSA, CA, AND ADOPT RELATED\nMITIGATED NEGATIVE DECLARATION.\nRECOMMENDED ACTION:\n1) Open the public hearing, receive testimony and closed public hearing;\n2) Adopt Resolution No. 2024-C16; approving the Billboard Relocation Agreement and adopt related\nMitigated Negative Declaration and Mitigation and Monitoring Report for the project, and,\n3) Authorize the City Manager to execute the Billboard Relocation Agreement and Temporary\nConstruction Easement, approve any nonsubstantive revisions, in a form acceptable to the City Attorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n3/18/2024 -3-

2. CONSIDERATION OF A SPECIAL EVENT PERMIT APPLICATION FROM ONELEGACY TO\nCONDUCT A ONE AND FIVE KILOMETER RUN-WALK FAMILY FESTIVAL ON AND\nAROUND THE AZUSA PACIFIC UNIVERSITY WEST CAMPUS AND THROUGH THE\nROSEDALE COMMUNITY IN THE CITY OF AZUSA.\nRECOMMENDED ACTION:\n1) Authorize the City Manager to execute the Special Event Permit Agreement for OneLegacy’s Donate\nLife 1K/5K Run Walk, in a form acceptable to the City Attorney, on behalf of the City;\n2) Authorize the City Manager to execute the Reimbursement Agreement for OneLegacy’s Donate Life\n1K/5K Run Walk, in a form acceptable to the City Attorney, on behalf of the City; and\n3) Adopt a Resolution No. 2024-C17 authorizing the closure of certain City of Azusa streets as discussed\nherein for a limited time, in order to allow for the event to take place.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND\nWAIVER OF FEES FOR COMMUNITY EVENT ON MAY 4, 2024 IN CELEBRATION OF CINCO\nDE MAYO.\nRECOMMENDED ACTION:\n1) Consider and approve the request for a Special Event Permit to allow for a one-time community boxing\nevent on May 4, 2024;\n2) Authorize the closure of the public parking lot for the duration of the event;\n3) Authorize the City Manager to execute the Special Event Permit Agreement in a form acceptable to the\nCity Attorney, on behalf of the City; and\n4) Make a finding that the community at-large will receive a public benefit from the expenditure of funds\nfor the recommended items and waive associated costs.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETING DATED FEBRUARY 20, 2024.\nRECOMMENDED ACTION:\n3/18/2024 -4-\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF JANUARY 2024.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of January 2024.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

11. FILE NOTICE OF COMPLETION FOR THE ARROW HWY STREET RESURFACING AND\nHIGHWAY SAFETY IMPROVEMENT PROJECT (PHASE I) AND THE ARROW HWY\nLANDSCAPE IMPROVEMENTS PROJECT (PHASE II).\nRECOMMENDED ACTION:\nAccept the project improvements; and Authorize Staff to file a Notice of Completion for the Arrow\nHighway Street Resurfacing and Highway Safety Improvements Project No. HSIPL-5112(019) – Phase I;\nand Authorize Staff to file a Notice of Completion for the Arrow Highway Parkway & Median\nImprovements Project – Phase II; and Authorize Staff to utilize the balance of the grant fund secured by\nALW ($44,367) to cover the drought tolerant and efficient irrigation systems constructed in Phase II.\nTotal Cost: Is the Cost of this item budgeted?\nFund/Account No:

12. AWARD A CONTRACT FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION\nPROJECT – PHASE I.\nRECOMMENDED ACTION:\nAward a contract in the amount of $1,975,937.70, which includes a 10% contingency in the amount of\n$179,630 for potential change orders as needed, to CT&T Concrete Paving Inc.; and Authorize the City\nManager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $1,975,937.70 Is the Cost of this item budgeted? Yes\nFund/Account No: Prop C (Acct. 17-80-000-661-7120/66218A/66124A/66224B); Citywide Sidewalk\nImprovements (Acct. 10-80-000-662-7120/66222B-7120); Measure M (Fund 04); Underground Conductor\n& Development (33-40-733-670-7145; LACMTA Local-Return Funds (HIP Funds Balance); LACMTA\nLocal-Return Funds (STP-L Funds Balance)

13. GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT (APR) FOR 2023\nCALENDAR YEAR.\nRECOMMENDED ACTION:\nReceive and file the 2023 Housing Element Annual Progress Report.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n3/18/2024 -7-

14. WAIVE THE COMPETITIVE BIDDING PROCESS AND AUTHORIZE: 1) THE PURCHASE OF\nTWO FORD F-150 EV LIGHTNING TRUCKS VIA THE ENERGY EFFICIENCY AND\nCONSERVATION BLOCK GRANT (“EECBG”) AND; 2) AUTHORIZE THE PURCHASE OF\nONE FORD MAVERICK HYBRID TRUCK VIA THE MOTOR VEHICLE SUBVENTION FUND\nPROGRAM (“AB2766”).\nRECOMMENDED ACTION:\nWaive competitive bidding process as authorized under Azusa Municipal Code Section 2.521(a) and\napprove the contract to purchase three vehicles through National Auto Fleet Group; Approve the purchase\nof one 2024 Ford Maverick Hybrid by utilizing AB2766 Funds; and Authorize the City Manager or his\ndesignees to utilize the U.S. Department of Energy EECBG allocation consisting of the City of Azusa’s\nfunding formula of $112,520 for the purchase of two 2024 Ford F-150 Lightning Trucks.\nTotal Cost: $170,366.26 Is the Cost of this item budgeted? Yes\nFund/Account No: 28-35-643-000-7135 / $112,520.00; 27-25-523-000-7135 / $42,712.34; 10-35-630-000-\n7135 / $15,133.92

15. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF\nCOMPLETION FOR THE AZUSA RESOURCE CENTER ASPHALT PROJECT.\nRECOMMENDED ACTION:\nAccept the project improvements; and Authorize Staff to file a Notice of Completion for the Azusa\nResource Center Asphalt Project.\nTotal Cost: $98,700 Is the Cost of this item budgeted? Yes\nFund/Account No: 54-00-000-000-6625/11024A-6625)

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nFEBRUARY 29, 2024 THROUGH MARCH 13, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C18 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. AUTHORIZATION FOR THE PURCHASE OF OFFICE FURNITURE FOR THE AZUSA\nPOLICE DEPARTMENT.\nRECOMMENDED ACTION:\nApprove the Department’s request to purchase replacement office furniture in the amount of $84,915.00,\nfrom D&R Office Works, Incorporated; and Approve the waiving of bidding requirements per Azusa\nMunicipal Code Section 2-521 Cooperative, piggyback and multiple awarded bid purchasing with other\nagencies.\nTotal Cost: $84,915.00 Is the cost of this item budgeted? Yes\nFund/Account No: 46 20 310 000 7140

5. ACCEPTANCE OF FUNDING FOR 2023 CALIFORNIA OFFICE OF EMERCENCY SERVICES\nHAZARD MITIGATION GRANT PROGRAM.\nRECOMMENDED ACTION:\nAuthorize the City Manager to accept 2023 Cal OES Hazard Mitigation Grant Program in the amount of\n$119,970, with a local match of $13,330, and execute any necessary contract(s) with the California\nGovernor’s Office of Emergency Service (Cal OES) and the Federal Emergency Management Agency\n(FEMA).\nTotal Cost: $133,300.00 Is the cost of this item budgeted? No\nFund/Account No: N/A\n3/18/2024 -5-

6. ACCEPTANCE OF PROJECT SAFE NEIGHBORHOODS MINI-GRANT FUNDING FOR\n$50,000.\nRECOMMENDED ACTION:\nAuthorize the City Manager to execute all contracts, reports, and other documents required for receiving\nsuch funds pursuant to the terms and conditions of the San Diego Association of Governments (SANDAG).\nTotal Cost: $50,000 Is the cost of this item budgeted? No\nFund/Account No: 28-20-310-107

7. REQUEST TO RENEW MICROSOFT ENTERPRISE AGREEMENT WITH DELL INC. FOR\nMICROSOFT PRODUCT LICENSING AND SOFTWARE ASSURANCE.\nRECOMMENDED ACTION:\nWaive formal sealed bids in accordance with Azusa Municipal Code Section 2-523 Section B, Computer\nSoftware Maintenance; and Authorize the City Manager or his designee to approve a three-year renewal of\nthe Microsoft Enterprise Agreement with Dell Incorporated from May 31, 2024 – May 31, 2027 for\nlicensing and software assurance in the amount of $176,122.74 annually.\nTotal Cost: $176,122.74 Is the cost of this item budgeted? Yes\nFund/Account No: #48-49-930-000-7143, #48-49-942-000-7143, #48-49-942-000-6504, #48-49-942-000-\n6504

8. APPROVAL OF INCREASE TO BLANKET PURCHASE ORDER FOR TRAFFIC SIGNAL\nMAINTENANCE SERVICES.\nRECOMMENDED ACTION:\nApprove an increase to the Yunex blanket purchase order in an amount not-to-exceed $200,000.\nTotal Cost: $200,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Gas Tax Fund (12-55-661-000-6493)

9. APPROVAL OF A GENERAL SERVICES AGREEMENT BETWEEN THE CITY OF AZUSA\nAND THE COUNTY OF LOS ANGELES.\nRECOMMENDED ACTION:\nApprove a General Services Agreement between the City of Azusa and the County of Los Angeles for a\nfive-year period, commencing July 1, 2024 through June 30, 2029.\nTotal Cost: N/A Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts\n3/18/2024 -6-

1. SECOND READING OF ORDINANCE ESTABLISHING BY-DISTRICT ELECTIONS, DEFINING\nDISTRICT BOUNDARIES, SCHEDULING ELECTIONS; AND CHANGING THE OFFICE OF\nMAYOR FROM AN ELECTED OFFICE TO AN APPOINTED OFFICE, PURSUANT TO THE\nCALIFORNIA VOTING RIGHTS ACT.\nRECOMMENDED ACTION:\n1) Read by title only, second reading and Adopt Ordinance No. 2024-01: AN ORDINANCE OF THE\nCITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING SECTIONS 2-26, 2-27\nAND 2-31 OF DIVISION I OF ARTICLE II OF CHAPTER 2 OF THE AZUSA MUNICIPAL CODE\nESTABLISHING BY-DISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, AND\nSCHEDULING ELECTIONS WITHIN THE DISTRICTS; AND CHANGING THE OFFICE OF\nMAYOR FROM AN ELECTED OFFICE TO AN APPOINTED OFFICE, PURSUANT TO THE\nCALIFORNIA VOTING RIGHTS ACT\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n3/18/2024 -8-

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED FEBRUARY 1, 2024 THROUGH MARCH 13, 2024.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2024-R05 allowing certain claims and demands to be paid out of Successor\nAgency Funds.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A