Claremont — 2023-07-25

1. APPOINTMENTS AND REAPPOINTMENTS OF MEMBERS TO CITY COMMISSIONS\nRecommendation: The City Council Ad Hoc Selection Committee recommends that the City\nCouncil make the following appointments and reappointments:\nArchitectural Commission\nAppoint Robert Perry to a term to expire August 31, 2027\nReappoint Frank Perri to a term to expire August 31, 2027\nCommunity and Human Services Commission\nAppoint Lauren Roselle to a term to expire August 31, 2025\nPlanning Commission\nAppoint Jason Wong to a term to expire August 31, 2027\nAppoint Ken Zimmerman to a term to expire August 31, 2027\nPolice Commission\nAppoint Allison Fung to a term to expire August 31, 2027\nAppoint Mario Hernandez to a term to expire August 31, 2027\nTraffic and Transportation Commission\nReappoint Sonja Stump to a term to expire August 31, 2027\nCouncil Assignment Reports\nCity Councilmembers may serve as representatives on regional organizations. This time is\nallocated for reports about their activities. For information about the Council's local,\nintergovernmental and regional appointments please visit the City website :\nwww.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.\nCITY MANAGER REPORT

10. AUTHORIZATION TO ENTER INTO A SIXTY-MONTH INTERNET SERVICE AGREEMENT\nWITH FRONTIER COMMUNICATIONS TO REPLACE CURRENT SITE\nINTERCONNECTIVITY (FUNDING SOURCE: TECHNOLOGY FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into a sixty-month agreement with\nFrontier Communications of America, Inc. to provide direct internet\nconnection to nine City facilities in an amount of $78,000 annually, or\n$390,000 over the term of the agreement; and\nB. Appropriate $25,605 from the Technology Fund balance to fund the first\nyear of the agreement.

11. AUTHORIZATION TO AMEND EXISTING CONTRACT WITH ROBERT HALF\nINTERNATIONAL INC., EXTENDING THE TERM AND INCREASING COMPENSATION FOR\nPROFESSIONAL TEMPORARY EMPLOYMENT SERVICES FOR THE INFORMATION\nTECHNOLOGY DIVISION (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an amendment to the existing\ncontract with Robert Half International Inc. for professional temporary\nemployment services, extending the term through June 30, 2024 and adding\nan additional $114,380 in compensation, increasing the total contract amount\nto $139,380; and\nB. Appropriate $139,380 from the unassigned General Fund balance to fund\nthe contract.

12. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH COMPLETE PAPERLESS\nSOLUTIONS, INC. FOR LASERFICHE SOFTWARE AND SUPPORT (FUNDING SOURCE:\nGENERAL FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into a one-year agreement with\nComplete Paperless Solutions, Inc. in the amount of $41,162 for Laserfiche\nCloud subscription and support; and\nB. Appropriate $16,009 from the unassigned General Fund balance to fully\nfund the agreement.

13. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH\nHOUSEAL LAVIGNE TO INCREASE COMPENSATION FOR COMPLETION OF THE 6TH\nCYCLE HOUSING ELEMENT UPDATE (FUNDING SOURCE: GENERAL FUND & HCD\nGRANTS)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to execute an amendment to the professional\nservices agreement with Houseal Lavigne, increasing compensation by\n$65,000 for a total not to exceed amount of $449,947 for the completion of\nthe Claremont Housing Element for the 6th Cycle (2021-2029); and\nB. Appropriate $65,000 from unassigned General Fund balance to fully fund\nthe agreement.

14. AWARD OF CONTRACT TO RRM DESIGN GROUP FOR ADU PRE-APPROVED DESIGNS\nAND APPROPRIATE $22,445 IN ADDITIONAL FUNDS (FUNDING SOURCE: AMERICAN\nRESCUE PLAN ACT FUND)\nRecommendation: Staff recommends that the City Council:\nA. Award contract to RRM Design Group and authorize the City Manager to\nenter into a professional services agreement with RRM Design Group for the\npreparation of ADU pre-approved designs in the amount of $72,445; and\nB. Appropriate $22,445 from the American Rescue Plan Act Fund to fully\nfund the agreement.\nAttachment(s): RFP for Design Services for ADU Standard Design Plans\nRRM Design Group Proposal

15. AWARD OF CONTRACT TO FIRST CLASS HEATING AND AIR CONDITIONING, INC., FOR\nHEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE SERVICES (FUNDING\nSOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council award a contract to First Class\nHeating and Air Conditioning, Inc. for heating, ventilation, and air\nconditioning maintenance services and authorize the City Manager to enter\ninto an agreement in an amount not to exceed $100,700 annually, for an\ninitial contract term of three years with two optional one-year extensions, for\na total contract amount of $503,500.

16. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH\nDUDEK FOR URBAN FOREST PROFESSIONAL SERVICES (FUNDING SOURCE:\nGENERAL FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into an agreement with Dudek for\nurban forest professional services in the amount of $52,025; and\nB. Appropriate $52,025 from the unassigned General Fund balance to fund\nthe contract.

17. APPROPRIATION OF FUNDS FOR THE CAHUILLA PARK RESTROOM IMPROVEMENT\nPROJECT (FUNDING SOURCE: PARK DEDICATION FUNDS)\nRecommendation: Staff recommends that the City Council appropriate $332,500 in Park\nDedication funds to complete the City's portion of the Cahuilla Park Restroom\nImprovement Project.

18. AWARD OF CONTRACT TO CAT TRACKING INC. FOR SIGNAGE AND STRIPING\nIMPROVEMENTS PROJECT, CIP 2023-02 AND APPROPRIATION OF FUNDING (FUNDING\nSOURCES: AMERICAN RESCUE PLAN ACT (ARPA) FUND AND STATE GAS TAX FUND)\nRecommendation: Staff recommends that the City Council:\nA. Award contract to Cat Tracking Inc. for Signage and Striping\nImprovements, and authorize the City Manager to enter into an agreement in\nthe amount of $124,450, and authorize a ten percent contingency in the\namount of $12,445, for a total not-to-exceed amount of $136,895;\nB. Appropriate $56,950 from the State Gas Tax Fund for signage\nimprovements on the Base Line Road portion of the project; and\nC. Find this item exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

19. CONSIDERATION OF THE AMERICAN RESCUE PLAN ACT - FUNDED ELECTRIC BIKE\nREBATE PROGRAM GUIDELINES AND GOSGV SUBSIDY (FUNDING SOURCE:\nAMERICAN RESCUE PLAN ACT)\nRecommendation: Staff recommends that the City Council:\nA. Approve the E-bike Rebate Program guidelines and allocate $75,000 for\nthe program; and\nB. Approve the GoSGV E-bike subsidy program in the amount of $25,000.\nAttachment(s): Electric Bike Rebate Program Guidelines

2. RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER BRIAN MCCABE\nRecommendation: Staff recommends that the City Council accept with regret the resignation of\nBrian McCabe from the Traffic and Transportation Commission effective\nAugust 1, 2023.\nAttachment(s): Brian McCabe Resignation Letter

3. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated July 20, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated July 20, 2023

5. INVESTMENT REPORT - QUARTER ENDING JUNE 30, 2023\nRecommendation: Staff recommends that the City Council receive and accept the Investment\nReport for the quarter ending June 30, 2023.\nAttachment(s): 2023 Q4 Quarterly Investment Report 07-25-23

6. ADOPTION OF A RESOLUTION ESTABLISHING THE 2023-24 GENERAL OBLIGATION\nBOND TAX RATE FOR THE LEVY OF AN AD VALOREM TAX TO BE COLLECTED TO\nMAKE DEBT SERVICE PAYMENTS ON OUTSTANDING GENERAL OBLIGATION BONDS\nISSUED TO FINANCE THE ACQUISITION OF JOHNSON’S PASTURE\nRecommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REQUESTING\nAND AUTHORIZING THE COUNTY OF LOS ANGELES TO LEVY A TAX ON\nALL REAL PROPERTY IN THE CITY OF CLAREMONT AS A VOTER\nAPPROVED LEVY WITH RESPECT TO THE CITY'S GENERAL\nOBLIGATION BOND APPROVED BY THE VOTERS AT THE NOVEMBER 7,\n2006 STATEWIDE GENERAL ELECTION TO FUND THE ACQUISITION OF\nJOHNSON'S PASTURE.\nAttachment(s): Resolution Establishing the 2023-24 GO Bond Tax Rate\nClaremont GO Bond Tax Levy Calculation Sheet 2023-24

7. UPDATE ON CITY COUNCIL PRIORITIES AND 2022-24 OBJECTIVES (FUNDING\nSOURCES: VARIOUS)\nRecommendation: Staff recommends that the City Council receive and file an update on the\nCity Council Priorities and 2022-24 Objectives.\nAttachment(s): Council Objectives

8. UTILITY BOX PAINTING PROJECT PHASE TWO ARTIST SELECTION (FUNDING

9. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF NETWORK\nSWITCHES, FIREWALLS, AND CORE NETWORK EQUIPMENT (FUNDING SOURCE:\nAMERICAN RESCUE PLAN ACT FUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into a 36-month agreement with\nNetsync Network Solutions, Inc. in the amount of $190,009.66 for the\npurchase of equipment, installation, licensing and support related to City\nnetwork upgrades; and\nB. Appropriate $190,009.66 from the American Rescue Plan Act (ARPA)\nFund for the purchase and installation of equipment and three years of\nlicensing and support.\nAttachment(s): FWSW Project_NETSYNC SOW\nFWSW Project_NETSYNC