Costa Mesa — 2025-02-04

CLOSED SESSION ITEMS:\n1. THREAT TO SECURITY\nPursuant to California Government Code Section 54957(a)\nConsultation with: Costa Mesa Director of Emergency Services/City Manager, Police\nChief.\n2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.\n3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nPursuant to California Government Code Section 54956.8\nAPN: 424-211-01; Property: 695 W. 19th Street, Costa Mesa, CA 92627\nAgency Negotiators: Lori Ann Farrell Harrison, City Manager\nNegotiating Parties: Jamboree Housing\nUnder Negotiation: Price and Terms of Payment\n4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nPursuant to California Government Code Section 54956.8\nAPN: 424-051-23; Property: 778 Shalimar Drive, Costa Mesa, CA 92627\nAgency Negotiators: Lori Ann Farrell Harrison, City Manager\nNegotiating Parties: Dominic Bulone\nUnder Negotiation: Price and Terms of Payment\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-157\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 25-159\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Janie Dungan, Cindy Macfarland, Christina\nMorales-Tolentino, Mike Petrovic, Karen Wolf, California Auto Insurance\nCompany of behalf of Shawn Ohearn.\nAUTHORITY*

5. DESIGNATION OF VOTING DELEGATE FOR THE SOUTHERN 25-145\nCALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) 2025\nREGIONAL CONFERENCE AND GENERAL ASSEMBLY\nRECOMMENDATION:\nIt is recommended that Council Member Arlis Reynolds serve as the delegate\nand Council Member Mike Buley as the alternate for the upcoming 2025 Annual\nSouthern California Association of Governments (SCAG) Regional Conference\nand General Assembly.\nAUTHORITY*

6. ACCEPTANCE OF THE LED LIGHTING INSTALLATION AT CITY 25-148\nPARKS AND ATHLETIC FACILITIES PROJECT (JACK HAMMETT\nSPORTS COMPLEX, TEWINKLE ATHLETIC COMPLEX, COSTA\nMESA TENNIS CENTER, AND BARK PARK), CITY PROJECT NO.\n23-09\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by R&M Electrical Contracting, Inc. (RMF\nContracting, Inc.) [RMF], 1523 North Harmony Circle, Anaheim, California\n92807, for the Light-Emitting Diode (LED) Lighting Installation at City Parks\nand Athletic Facilities Project (Jack Hammett Sports Complex, TeWinkle\nAthletic Complex, Costa Mesa Tennis Center, and Bark Park), City Project\nNo. 23-09, and authorize the City Clerk to file the Notice of Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date; release the Labor and\nMaterial Bond seven (7) months after the filing date; and release the Faithful\nPerformance Bond one (1) year after the filing date.\nAttachments: 1. Final Costs

7. AWARD THE PURCHASE OF BATTING CAGES FOR THE TEWINKLE 25-150\nATHLETIC COMPLEX\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the purchase of materials for two (2) bullpen/batting cages to be\ninstalled at the TeWinkle Athletic Complex through Civic Buys Cooperative\nAgreement #3570 with The KYA Group.\n2. Authorize the City Manager to execute the necessary documents for the\npurchase of bullpen/batting cage materials for $154,246 from The KYA\nGroup.\nAttachments: 1. TeWinkle Athletic Complex Batting Cage Materials\nAUTHORITY*

8. PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL STAFF 25-151\nSUPPORT FOR GENERAL PLANNING SERVICES\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve and authorize the City Manager and City Clerk to execute a\nthree-year Professional Service Agreement (PSA) with two one-year\nrenewals in a form as approved by the City Attorney for on-call staff support\nfor general planning services:\n· City Advisors, LLC\n· Community Catalyst, Inc.\n· Dudek\n· Interwest Consulting Group, Inc\n· Kimley-Horn and Associates, Inc.\n· MIG, Inc.\n· Placeworks, Inc.\n· The Code Group, Inc.\n2. Authorize the City Manager, or designee, and City Clerk to execute the PSA\nand future amendments with the above listed firms including any potential\nincreases in compensation as long as the amendments are within the annual\nbudget.\nAttachments: 1. Request for Proposal No. 25-08\n2. Sample Professional Services Agreement\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. AWARD OF THE GREENVILLE-BANNING CHANNEL 25-147\nHYDRODYNAMIC SEPARATOR (HDS) INSTALLATION PROJECT,\nCITY PROJECT NO. 25-02\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Make a finding of California Environmental Quality Act (CEQA) categorical\nexemption pursuant to CEQA Guidelines Section 15301 and adopt plans,\nspecifications, and working details for the Greenville-Banning Channel\nHydrodynamic Separator (HDS) Installation Project, City Project No. 25-02.\n2. Award a Public Works Agreement (PWA) for construction to the Zusser\nCompany, Inc., 528 Palisades Drive, Suite 504, Los Angeles, California\n90272 in the amount of $811,750 (base bid and additive bid) and authorize\nan additional ten percent (10%) contingency, in the amount of $81,175 for\nconstruction, as needed, for any unforeseen costs related to this project.\n3. Authorize the City Manager and City Clerk to execute the PWA with the\nZusser Company, Inc., and future amendments to the agreements within\nCouncil authorized limits.\n4. Authorize $270,280 from the Westside Storm Drain Improvements Project\n(550022) to supplement the remaining costs of this project.\nENVIRONMENTAL DETERMINATION:\nThe proposed action is exempt from the California Environmental Quality Act\n(CEQA). The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. In addition, the proposed action is exempt under Section 15301\nrelating to the operation, repair, maintenance, permitting, and/or minor alteration\nof existing public facilities.\nAttachments: 1. Bid Abstract\n2. Public Works Agreement

PRESENTATIONS: NONE.