Diamond Bar — 2023-06-20

1.1 VEX IQ Robotics World Championship Certificates

4.1 Free Catalytic Converter Etching – June 21, 2023, 9:00 - 11:00 a.m.\nCalvary Chapel Golden Springs, 22324 Golden Springs Dr.

4.2 Concerts in the Park – The OC3 – June 21, 2023, 6:30 – 8:00 p.m.\nSummitridge Park.

4.3 Movies Under the Stars – Many Adventures of Winnie the Pooh –\nJune 21, 2023, 6:30 – 8:00 p.m. Summitridge Park.

4.4 Coffee with a Cop – June 27, 2023, 5:30 – 7:30 p.m. The Mugs,\n20657 Golden Springs Dr.

4.5 Planning Commission Meeting – June 27, 2023 – 6:30 p.m. online\nteleconference and Windmill Room, 21810 Copley Dr.

4.6 Concerts in the Park – Buffett Beach – June 28, 2023, 6:30 – 8:00\np.m. Summitridge Park.

4.7 Movies Under the Stars – Lilo & Stitch 2 – June 28, 2023, 6:30 – 8:00\np.m. Summitridge Park.

4.8 City Council Meeting – July 4, 2023 – Meeting cancelled in\nobservance of Independence Day.

4.9 City Council Meeting – July 18, 2023, 6:30 p.m. online teleconference\nand SCAQMD Main Auditorium, 21865 Copley Dr.

5.10 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE\nASSESSMENT DISTRICT NOS. 38, 39-2022 AND 41-2021.\nRecommended Action:\nA. Adopt Resolution No. 2023-21 (No. 38), declaring the City’s\nintention to levy and collect assessments for Landscape\nAssessment District No. 38 and directing staff to advertise the\nPublic Hearing to be set for the July 18, 2023 regular meeting;\nB. Adopt Resolution No. 2023-22 (No. 39-2022) declaring the City’s\nintention to levy and collect assessments for Landscape\nAssessment District No. 39-2022 and directing staff to advertise the\nPublic Hearing to be set for the July 18, 2023 regular meeting; and\nC. Adopt Resolution No. 2023-23 (No. 41-2021) declaring the City’s\nintention to levy and collect assessments for Landscape\nAssessment District No. 41-2021 and directing staff to advertise the\nPublic Hearing to be set for the July 18, 2023 regular meeting.\nRequested by: Public Works Department

5.11 CONSULTANT SERVICES AGREEMENT WITH PRINCE GLOBAL\nSOLUTIONS, LLC.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Consulting Services\nAgreement with Prince Global Solutions, LLC, for Federal advocacy\nservices through June 30, 2024.\nRequested by: Public Works Department

5.12 FOURTH AMENDMENT TO THE MAINTENANCE SERVICES\nAGREEMENT WITH TRANE U.S INC. FOR MECHANICAL AND\nBUILDING AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE\nAND REPAIR SERVICES THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, Fourth Amendment to\nthe Maintenance Services Agreement with Trane U.S. Inc. dba Trane\nthrough June 30, 2024.\nRequested by: Public Works Department

5.13 FIRST AMENDMENT TO ROAD MAINTENANCE SERVICES\nAGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR\nMAINTENANCE SERVICES THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the First Amendment to\nthe Road Maintenance Services Agreement with CT&T Concrete Paving,\nInc.\nRequested by: Public Works Department

5.14 SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH PARKWOOD LANDSCAPE MAINTENANCE, INC. FOR\nLANDSCAPE SERVICES THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Second\nAmendment to the Maintenance Services Agreement with Parkwood\nLandscape Maintenance, Inc. through June 30, 2024.\nRequested by: Public Works Department

5.15 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH MCE CORP. FOR LANDSCAPE SERVICES THROUGH JUNE 30,\n2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, First Amendment to the\nMaintenance Services Agreement with MCE Corporation through June 30,\n2024.\nRequested by: Public Works Department

5.16 CONTINUED PARTICIPATION IN THE NATIONAL\nINTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE\nJANITORIAL SUPPLIES FOR CITY FACILITIES.\nRecommended Action:\nAdopt Resolution No. 2023-24 authorizing participation in the National\nIntergovernmental Purchasing Alliance to purchase janitorial supplies for\nCity Facilities in the not-to-exceed amount of $65,000 for Fiscal Year\n2023/24.\nRequested by: Public Works Department

5.17 SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH GUARANTEED JANITORIAL SERVICE, INC. FOR JANITORIAL\nSERVICE THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Second Amendment\nto the Maintenance Services Agreement with Guaranteed Janitorial\nService, Inc. for a one-year extension through June 30, 2024.\nRequested by: Public Works Department

5.18 FOURTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE\nSERVICES THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Fourth Amendment\nto the Maintenance Services Agreement with West Coast Arborists, Inc.\nthrough June 30, 2024.\nRequested by: Public Works Department

5.19 NOTICE OF COMPLETION FOR THE CITYWIDE BUS SHELTER\nREPLACEMENT PROGRAM, CIP PROJECT #TI22300.\nRecommended Action:\nApprove, and authorize the Director of Public Works/City Engineer to file,\nthe Notice of Completion.\nRequested by: Public Works Department

5.2 RATIFICATION OF CHECK REGISTER DATED MAY 31, 2023\nTHROUGH JUNE 13, 2023 TOTALING $1,500,192.04.\nRecommended Action:\nRatify the Check Register.\nRequested by: Finance Department

5.20 CONSULTING SERVICES AGREEMENT WITH JOHN L. HUNTER &\nASSOCIATES, INC. FOR MUNICIPAL NATIONAL POLLUTANT\nDISCHARGE ELIMINATION SYSTEM (NPDES) PROFESSIONAL\nSERVICES THROUGH JUNE 30, 2026.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Consulting Services\nAgreement with John L. Hunter and Associates, Inc. (JLHA) for a three-\nyear term, with an option to extend for an additional two years, in an\nannual not-to-exceed amount of $74,770.\nRequested by: Public Works Department

5.21 CONSULTING SERVICES AGREEMENTS FOR ON-CALL CIVIL\nENGINEERING AND ARCHITECTURAL SERVICES THROUGH JUNE\n30, 2026.\nRecommended Action:\nA. Approve, and authorize the City Manager to sign, the Consulting\nServices Agreement with Cannon Corporation for a three-year term,\nwith an option to extend for an additional two years, in an annual not-\nto-exceed amount of $62,500;\nB. Approve, and authorize the City Manager to sign, the Consulting\nServices Agreement with HR Green Pacific, Inc. for a three-year term,\nwith an option to extend for an additional two years, in an annual not-\nto-exceed amount of $62,500;\nC. Approve, and authorize the City Manager to sign, the Consulting\nServices Agreement with TAIT & Associates, Inc. for a three-year term,\nwith an option to extend for an additional two years, in an annual not-\nto-exceed amount of $50,000; and\nD. Approve, and authorize the City Manager to sign, the Consulting\nServices Agreement with LAE & Associates, Inc. for a three-year term,\nwith an option to extend for an additional two years, in an annual not-\nto-exceed amount of $100,000.\nRequested by: Public Works Department

5.22 SIXTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR\nDÉCOR & LIGHTING MAINTENANCE THROUGH JUNE 30, 2024.\nAmended to add the recommendation below.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Sixth Amendment to\nthe Maintenance Services Agreement with Exterior Products Corporation\nthrough June 30, 2024.\nRequested by: Public Works Department

5.3 TREASURER'S STATEMENT.\nRecommended Action:\nApprove the May 2023 Treasurer’s Statement.\nRequested by: Finance Department

5.4 FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT\nWITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY\nACCOUNTING STAFFING SERVICES THROUGH JANUARY 31, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Fifth Amendment to\nthe Consultant Services Agreement with M.V. Cheng & Associates, Inc.\nRequested by: Finance Department

5.5 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT\nWITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI\nCONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT\nSERVICES THROUGH JUNE 30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the First Amendment to\nthe Maintenance Services Agreement with Woods Maintenance Services,\nInc., to provide graffiti abatement services through June 30, 2024.\nRequested by: Community Development Department

5.6 SIXTH AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT\nWITH NETWORK PARATRANSIT SYSTEMS FOR DIAMOND RIDE\nPROGRAM SENIOR TRANSPORTATION SERVICES THROUGH JUNE\n30, 2024.\nRecommended Action:\nApprove, and authorize the City Manager to sign, the Sixth Amendment to\nthe Contractor Services Agreement with Network Paratransit Systems\n(NPS) to provide Diamond Ride Program senior transportation services\nthrough June 30, 2024.\nRequested by: City Manager

5.7 PURCHASE OF A NEW ENTERPRISE LAND MANAGEMENT (ELM)\nSYSTEM, INCLUDING RELATED HARDWARE AND IMPLEMENTATION\nSERVICES.\nRecommended Action:\nA. Approve and authorize the City Manager to execute an agreement with\nTyler Technologies to provide an Enterprise Land Management (ELM)\nSystem, related implementation services, and the first year of\nMaintenance in an amount of $826,517;\nB. Approve and authorize the City Manager to execute an agreement with\nGo Live Technology to provide consulting services during the\nimplementation of the ELM system in an amount not-to-exceed\n$200,000;\nC. Approve, and authorize the City Manager to, seek competitive bids and\npurchase, two (2) servers required for the ELM system in an amount\nnot-to-exceed $50,000; and\nD. Approve a contingency amount of $108,483 for change orders, if any,\nto be approved by the City Manager, related to the ELM System\nproject implementation.\nRequested by: Information Systems

5.8 MAINTENANCE SERVICES AGREEMENT WITH AMERICOMP GROUP\nIMAGING, LLC, FOR PRINTER MAINTENANCE SERVICES AND\nTONERS THROUGH JUNE 30, 2028.\nRecommended Action:\nApprove, and authorize the City Manager to sign, a Maintenance Services\nAgreement with AmeriComp Group Imaging, LLC, for printer maintenance\nservices and toners through June 2028.\nRequested by:

5.9 PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO\nVISUAL & SECURITY FOR CONFIGURATION AND INSTALLATION\nSERVICES, SECURITY CAMERAS, AND RELATED EQUIPMENT FOR\nA NEW VERKADA SECURITY CAMERA SYSTEM AT THE DIAMOND\nBAR CENTER.\nRecommended Action:\nApprove, and authorize the City Manager to sign, a Professional Services\nAgreement with Western Audio Visual & Security for configuration and\ninstallation services, security cameras, and related equipment for a new\nVerkada security camera system at the Diamond Bar Center.\nRequested by: Information Systems

7.1 PARTICIPATION IN THE LOS ANGELES URBAN COUNTY\nPERMANENT LOCAL HOUSING ALLOCATION ("PLHA") PROGRAM.\nRecommended Action:\nA. Adopt Resolution No. 2023-25 approving the City's participation in\nYears 1 through 3 of the Los Angeles Urban County PLHA Program;\nidentifying proposed activities for the expenditure of $649,080 in\ncombined PLHA funding; and authorizing the City Manager to sign a\nreimbursable contract with the Los Angeles County Development\nAuthority ("LACDA"); and\nB. Determine that the proposed action does not constitute a project and is\ntherefore exempt from the California Environmental Quality Act\n(“CEQA”).\nRequested by: Community Development Department