El Monte — 2024-03-19

12.1 Waiver of Full Reading of Ordinance(s).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approval to waive full reading (except title) of all ordinances appearing on the City Council\nagenda as authorized under Government Code Section 36934, unless otherwise directed\nby the City Council.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.2 Consideration and Approval of a Resolution Adopting the City of El Monte’s Code of\nConduct Policy for Local Public Transit Services.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Resolution adopting the City of El Monte’s Code of Conduct\nPolicy for local public transit services.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10516

12.3 Consideration and Approval of a Purchase Order Increase with Garvey Equipment\nCompany and Approval of a Purchase Order with Bishop Company for Landscaping\nTools and Equipment on an As-Needed Basis.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a purchase order increase with Garvey Equipment Company for\nlandscaping tools and equipment on an as-needed basis for a not-to-exceed amount of\n$15,000; and\n2. Consider and approve a purchase order with Bishop Company for landscaping tools and\nequipment on an as-needed basis for a not-to-exceed amount of $10,000.\nTotal Cost: $25,000 Account No: 100-67-068-6211 - $ 7,500\n100-67-678-6211 - $ 1,500\nIs the cost of this item budgeted? Yes 100-67-687-6211 - $16,000

12.4 Consideration and Approval of an Amendment to the NOVA Electric Contract to\nIncrease the Original Sum of $130,000 to a New Contract Sum of $160,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve an amendment to the NOVA Electric Contract to increase the\noriginal sum of $130,000 to a new contract sum of $160,000.\nTotal Cost: $30,000 Account No: 100-67-685-6111\nIs the cost of this item budgeted? Yes

12.5 Consideration and Authorization to Advertise and Publish the Notice Inviting Bids for\nCitywide Janitorial Services.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Authorize staff to advertise and publish the Notice Inviting Bids for Citywide Janitorial\nServices.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.6 Consideration and Approval to Use Asset Forfeiture Funds for the Purchase of\nMotorola Portable Radios and Accessories.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the purchase of six (6) Motorola APX 6000 portable radios and\naccessories in an amount not-to-exceed $53,000 from Asset Forfeiture Account No. 259-\n71-711-6218; and\n2. Consider and approve Motorola Solutions as the sole source provider.\nTotal Cost: $53,000 Account No: 259-71-711-6218\nIs the cost of this item budgeted? No Asset Forfeiture

12.7 Consideration and Approval to Enter Into a 3-Year GIS Managed Services Agreement\nwith Motorola Solutions.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve to enter into a three (3) year GIS Managed Services Agreement\n(“2024 Purchase Addendum Agreement”) with Motorola Solutions in an amount not-to-\nexceed $55,000 from Account No. 100-71-711-6111 to fund the geodata management\nand geoprocessing of the mapping used by the Police Department;\n2. Consider and approve Motorola Solutions as the sole source vendor in accordance with\nthe City’s Purchasing Policy; and\n3. Authorize the City Manager or her designee to execute the 2024 Purchase Addendum\nAgreement, which includes GIS Managed Services as described in the Statement of\nWork attached to the 2024 Purchase Addendum Agreement.\nTotal Cost: $55,000 Account No: 100-71-711-6111\nIs the cost of this item budgeted? Yes

12.8 Consideration and Approval to Use Asset Forfeiture Funds for the Purchase of Eighty-\nFour (84) CTS Light and Sound Diversionary Distraction Devices and Twenty-Five (25)\nWhite Smoke Tactical Canister Grenades (Outdoor) for the Police Department’s\nSpecial Weapons and Tactics (SWAT) Team.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the appropriation of Asset Forfeiture funds from Account No. 259-\n71-712-6270 to purchase eight-four (84) CTS light and sound diversionary distraction\ndevices and twenty-five (25) tactical white smoke canister grenades (outdoor) for use by\nthe Special Weapons and Tactics (SWAT) Team in tactical operations for an amount not-\nto-exceed $10,000;\n2. Consider and approve the purchase of the CTS light and sound diversionary distraction\ndevices and white smoke can canister from LC Action Police Supply, which is identified\nas a sole source vendor; and\n3. Consider and approve the presentation of this purchase and identification of the finding\nsource before the local governing body (Honorable Mayor and City Council) as following\nthe guidelines set forth in State of California Assembly Bill 481 pertaining to acquisition\nor intended use of military type equipment.\nTotal Cost: $10,000 Account No: 259-71-712-6270\nIs the cost of this item budgeted? No Asset Forfeiture

12.9 Consideration and Adoption of a Resolution Approving a Second Amendment to\nMemorandum of Understanding By and Between the County of Los Angeles and the\nCity of El Monte Related to the Potential Development of an Affordable Multi-Family\nRental Housing and Mixed-Use Project on a 6.11-Acre Portion of the 13.66-Acre\nProperty Owned by the County Located at 4024 Durfee Avenue, El Monte to Extend the\nTerm of the MOU.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Adopt the proposed Resolution approving a Second Amendment to the Memorandum of\nUnderstanding by and between the County of Los Angeles and the City of El Monte\nrelated to the potential development of an affordable multi-family rental housing and\nmixed-use project on a 6.11-acre portion of the 13.66-acre property owned by the County\nlocated at 4024 Durfee Avenue, El Monte to extend the term of the MOU through\nDecember 31, 2024 with up to two (2) additional 180-day periods if needed; and\n2. Authorize the City Manager to enter into and execute related agreements, as approved\nto form by the City Attorney, and perform other actions necessary to implement the\nactivities and fulfill the intent of the Second Amendment to the MOU.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10517

13.1 A Public Hearing to Consider and Adopt a Resolution Approving Substantial\nAmendment #1 to the City of El Monte Fiscal Year 2023-2024 Annual Action Plan in\nAccordance with the U.S. Department of Housing and Urban Development\nRegulations.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive presentation from staff;\n3. Allow members of the public to offer comment;\n4. Close the public hearing;\n5. Adopt a Resolution approving Substantial Amendment #1 to the FY 2023-2024 Annual\nAction Plan to authorize the reallocation of FY 2023 HOME funds in the amount of\n$2,194,463;\n6. Approve the Tenant Based Rental Assistance guidelines and authorize the Finance\nDepartment to create an account for the allocation of TBRA program funds; and\n7. Authorize the City Manager, or her designee, to make all conforming modifications and\nedits, and to execute all implementing documents required by HUD.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10518

13.2 A Public Hearing to Consider and Approve a Resolution of the City Council of the City\nof El Monte, State of California, Removing, Revising, and Adding Certain Planning\nDivision Fees and Updating the City of El Monte Fee Schedule for the Police\nDepartment, Water Department and Neighborhood Services Division.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Open the public hearing;\n2. Receive presentation from staff;\n3. Pose questions to staff;\n4. Allow members of the public to offer comment;\n5. Pose follow-up questions to staff;\n6. Close the public hearing; and\n7. Approve the proposed Resolution.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10519

14.1 Consideration and Approval of Budget Amendment No. 7 to the American Rescue Plan\nAct Fund.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve Budget Amendment No. 7 to the American Rescue Plan Act Fund.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

14.2 Consider and Adopt Mid-Year Budget Adjustments for the General Fund and Other\nFunds for Fiscal Years 2023-2024.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution amending the City of El Monte’s Operating Capital\nBudget for Fiscal Year 2023-2024 by increasing appropriations in the General Fund by\n$5.3 million and Special Revenue Funds by $12.8 million.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10520

14.3 Consideration and Approval of a Resolution Approving a List of Approved Contractors\nRequired from Time-to-Time to Perform as Needed Emergency Water Repairs and\nApproval of Multiple Contract Services Agreements with Contractors on the Approved\nServices List.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the attached Resolution approving On-Call Service List comprised of three (3)\ncontractors for Emergency Water Repair Services;\n2. Approve the multiple On-Call Contract Services Agreements with the contractors\nidentified on the approved list and authorize the City Manager, or her designee, to\nexecute the same on behalf of the City; and\n3. Authorize the Director of Public Works & Utilities to execute Work Orders for services on\nan as-needed basis as provided under the terms of each On-Call Contract Services\nAgreement.\nTotal Cost: $600,000 Account No: 600-67-677-6111\nIs the cost of this item budgeted? Yes Water Fund\nResolution No. 10521

14.4 Consideration and Approval of a Construction Contract to All American Asphalt, Inc.\nfor the Schmidt Road and Clora Place Street Improvement Project, CIP 048 and CIP\n049, for a Not-to-Exceed Amount of $824,549.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Construction Contract with All American Asphalt, Inc. for the\nSchmidt Road and Clora Place Street Improvement Project, CIP 048 and CIP 049 for a\nnot-to-exceed amount of $824,549 which includes a contract amount of $716,999, plus a\nfifteen percent (15%) contingency of $107,550; and\n2. Authorize the City Manager, or her designee, to execute a construction contract with All\nAmerican Asphalt, Inc.\nTotal Cost: $824,549 Account No: Various\nIs the cost of this item budgeted? Yes

14.5 Consideration and Approval of a Resolution of the City Council Authorizing\nEmergency Repairs for the City Owned Building Located at 3629 Cypress Ave.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Adopt a Resolution by a 4/5 vote of the City Council pursuant to Section 3.24.060 (D) of\nthe Municipal Code and Sections 1102, 20168 and 22050 (a) of the Public Contract Code\nauthorizing the emergency solicitation of the building repair services without formal\ncompetitive bidding to conduct emergency repairs to the City-owned building located at\n3629 Cypress Avenue which has sustained damage caused by a sudden and unexpected\nroof collapse (hereinafter, the “Emergency Repair Work”).\n2. Authorize an increase in appropriations in the Measure R Funds for the Fiscal Year 2023-\n2024 budget in the amount of $500,000 for the Emergency Repair work to the building\nlocated at 3629 Cypress Ave; and\n3. Authorize the City Manager or Public Works & Utilities Director to execute contract(s) for\nall required emergency repairs to the subject facility caused by the roof collapse.\nTotal Cost: $500,000 Account No: Measure R\nIs the cost of this item budgeted? No\nResolution No. 10522

14.6 Consideration and Approval for the Purchase of “Spidr Tech” Notification and\nCommunity Engagement Software.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the appropriation of Asset Forfeiture funds from Account No. 259-\n71-711-6321 to purchase “SPIDR Tech” Notification and Community Engagement\nsoftware in an amount not-to-exceed $143,000;\n2. Consider and approve “SPIDR Tech” as a subsidiary of Versaterm Public Safety as a\nsole source vendor; as supported by the January 31, 2024 sole source justification letter,\nattached hereto as Attachment 2; and\n3. Authorize the City Manager, or her designee, to execute the Subscription Agreement,\nlocated on page 18 of the January 4, 2024 SPIRD Tech Proposal, which is attached here\nto as Attachment 1.\nTotal Cost: $143,000 Account No: 259-71-711-6321\nIs the cost of this item budgeted? No Asset Forfeiture

14.7 Consideration and Approval of a Renewal Lease Agreement By and Between the City\nof El Monte and the San Gabriel Valley LGBTQ+ Center 501© Non-Profit Organization\nfor the City-Owned Building Located at 12127 Elliott Avenue (Maxson Auditorium).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and authorize the City Manager to execute a Renewal Lease Agreement with\nSan Gabriel Valley LGTBQ+ Center Non-Profit Corporation (SGV LGBTQ+ Center) for a\none (1) year lease for the City-owned building located at 12127 Elliott Avenue with an\noption to extend for one (1) year.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

14.8 Consider and Approve a Professional Services Agreement with Public Sector\nPersonnel Consultants for a Citywide Classification and Compensation Study.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Professional Services Agreement with Public Sector Personnel\nConsultants for a Citywide Classification and Compensation Study; and\n2. Authorize the City Manager to execute said Agreement\nTotal Cost: $115,000 Account No: 100-23-251-6115\nIs the cost of this item budgeted? Yes

16.1 2024/2025 City Budget\nA. Budget Video\nB. Budget Survey\nC. Budget Workshop Dates:\nCity Council – May 7 and 21, 2024\nCommunity – May 18 and 25, 2024

16.2 City Newsletter

4.1 Closed Session Pursuant to Government Code Section 54957.6 – Conference with\nLabor Negotiators.\nBargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte\nGeneral Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and\nEl Monte Police Mid-Manager’s Association.\nCity’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Human\nResources/Risk Management Director.

7.1 Presentation by the City Council to Laylah Hale from Nativity Catholic School for\nLeading the Pledge of Allegiance.

7.2 Presentation by the City Council Proclaiming the Month of March 2024 as “American\nRed Cross Month.”

7.3 Presentation to the City Council by the El Monte Business Alliance.